{"id":9861,"date":"2024-07-10T11:30:51","date_gmt":"2024-07-10T11:30:51","guid":{"rendered":"https:\/\/desktrack.timentask.com\/blog\/?p=9861"},"modified":"2026-01-23T12:32:35","modified_gmt":"2026-01-23T12:32:35","slug":"track-employee-hours","status":"publish","type":"post","link":"https:\/\/desktrack.timentask.com\/blog\/track-employee-hours\/","title":{"rendered":"How to Track Employee Hours: Time Tracking Tips that Actually Work"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Are you tracking employee hours? If yes, then is it giving you any results? Do you track employee hours the right way? You must be wondering why we are asking you these questions. That\u2019s because the efficiency and productivity of your employees and business depend on these things. This is what we will discuss in this blog, including the common ways businesses log employee hours. With that being said, let\u2019s get right into it.<\/span><\/p>\n<h2><b>Why is it Important to Track Employee Hours?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The better their work-time utilization efficiency, the more productive your employees will be. However, you can\u2019t improve anything without measuring it first. That\u2019s where you need to accurately track employee work hours.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Simply put, the more you know, the better. Of course, it\u2019s the time your employees spend on different activities. When you use a work hours tracker more often, you start to see patterns in time logs, which help eliminate time wastage and boost productivity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Did you know that according to an <\/span><a href=\"https:\/\/www.inc.com\/melanie-curtin\/in-an-8-hour-day-the-average-worker-is-productive-for-this-many-hours.html\"><b>expert survey<\/b><\/a><span style=\"font-weight: 400;\">, an average employee is productive for around 2:53 hours only? The rest of the 5:07 hours go astray in calls, meetings, messaging, social media, coffee breaks, and chatting. Moreover, did you know that large businesses lose around $100 million a year on unnecessary meetings?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, when you track employee hours, you are not only tracking work hours, but you are also:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimizing distractions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating more space for focus.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Refining policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Streamlining time expenses while supporting employee well-being.\u00a0\u00a0\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<h2><b>Benefits of Tracking Employee Hours<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Here\u2019s how time tracking benefited our business and will benefit yours, too.<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>More Efficient Project Management: <\/b><span style=\"font-weight: 400;\">Tracking work hours lets you identify the reason behind project delays, work gaps, etc. Basically, what you are doing is streamlining workflows and efficiently managing projects while eliminating time wastage. Additionally, if you use <\/span><a href=\"https:\/\/desktrack.timentask.com\/employee-monitoring-software\"><b>employee monitoring software<\/b><\/a><span style=\"font-weight: 400;\">, you will also identify productive and unproductive URL, file, and app access.\u00a0 <\/span><b>\u00a0<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Improved Payroll &amp; Overtime: <\/b><span style=\"font-weight: 400;\">By accurately tracking employee hours, you have a proper idea about how much to pay them for their efforts. Especially hourly workers. Plus, calculating overtime also becomes simpler this way.<\/span><b>\u00a0\u00a0\u00a0<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Improved Compliance: <\/b><span style=\"font-weight: 400;\">According to the Fair Labor Standards Act (FLSA), it is mandatory for businesses to submit records of weekly employee hours. Time tracking employee activities is perfect for adhering to these guidelines.\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>More Accountability: <\/b><span style=\"font-weight: 400;\">Tracking employee hours makes them realize their responsibilities. This makes them more accountable as they start committing to putting in more effort.<\/span><b>\u00a0<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Higher Quality Work: <\/b><span style=\"font-weight: 400;\">Tracking employee time also improves work-time utilization efficiency, which leads to higher quality work output. <\/span><b>\u00a0<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Improved Budget Management: <\/b><span style=\"font-weight: 400;\">Employee hour tracking also makes budgeting more efficient. This is because you know which human resources are putting in more effort and will have a higher budget to pay them accordingly.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>More Accurate Pricing: <\/b><span style=\"font-weight: 400;\">Similarly, when you log employee hours, you identify how much time they are dedicating to client work. This ensures that you bill clients accurately and pay your employees fairly.\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Better Work-Life Balance: <\/b><span style=\"font-weight: 400;\">Tracking time helps workers adjust tasks according to the ones, which require the most attention. This way, there is hardly any need for overtime, which ensures that they go home on time and experience a better work-life balance.\u00a0<\/span><\/li>\n<\/ul>\n<h2><b>How to Track Employee Work Hours: 7 Common Methods<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Tracking employee time is not a one-size-fits-all solution. Here are the 7 common methods businesses use according to their workflows.\u00a0<\/span><\/p>\n<h3><b>1. Time Tracking Software<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The most advanced and ideal solution for businesses to track employee hours is <\/span><a href=\"https:\/\/desktrack.timentask.com\/time-tracking-software\"><b>time tracking software<\/b><\/a><span style=\"font-weight: 400;\">. The tool automates work hours monitoring altogether, ensuring increased focus and efficiency.\u00a0\u00a0<\/span><\/p>\n<h3><b>2. Manual Time Tracking<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This can be done either via pen and paper or by manually starting and stopping a timer. However, there are 2 issues here. Firstly, employees take the responsibility to fill in time entries. Secondly, one slip up, and you will be spending valuable hours correcting logs.\u00a0\u00a0<\/span><\/p>\n<h3><b>3. Project Management Tools<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Project management tools also come with integrated time tracking modules for precise work-hour monitoring. This is great for identifying the time spent on each billable and non-billable task, accruing billing and invoicing.<\/span><\/p>\n<h3><b>4. Calendars<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This one is slightly less common. Plus, you won\u2019t be tracking every activity either. However, calendars are great for checking and minimizing the time wasted during meetings.<\/span><\/p>\n<h3><b>5. Employee Feedback<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This method will only work if you trust your employees. The idea is to use a survey and HRMS software solution to ask employees how much time they spend on each task. You can do this weekly, hourly, daily, monthly, or yearly, depending on your preferences.\u00a0<\/span><\/p>\n<h3><b>6. Punch Clocks<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Punch clocks are probably more accurate than manual time tracking. However, this lets you know only the employee&#8217;s clocking time and overtime, which is pointless if you want detailed insights.\u00a0\u00a0<\/span><\/p>\n<h3><b>7. Automated Time Clocks<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Yes, these are the clocks we use daily. Some businesses still use these typical digital clocks to log the in and out times of their workers.<\/span><\/p>\n<h2><b>Tips to Accurately Track Employee Hours<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Here are some additional tips you might need to precisely keep track of hours worked.<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Track Employee Hours Daily: <\/b><span style=\"font-weight: 400;\">It\u2019s important to make something a habit to ensure that it keeps giving you continuous benefits. It\u2019s the same with time tracking. You can\u2019t skip it even for a day. Otherwise, your employees will start ditching responsibilities for all workdays that you neglect.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Regularly Check Data: <\/b><span style=\"font-weight: 400;\">To get something useful out of the employee hours you log, it\u2019s essential to analyze this data regularly. The idea must be to help employees improve and not to get another excuse to take out your frustration on the ones who actually do some work.\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Identify Deviations &amp; Patterns: <\/b><span style=\"font-weight: 400;\">As you continue using the time tracker for work hours, you will start to identify unique patterns and deviations in work. These trends help you view which ones work and which ones don\u2019t, helping you streamline workflows.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Automate Insights: <\/b><span style=\"font-weight: 400;\">Automating insights reduces the time, costs, and effort. Ultimately, you will have more time for work that matters.\u00a0<\/span><\/li>\n<\/ul>\n<h2><b>Automate Time Tracking with DeskTrack<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">That wraps up all the common methods businesses use to track employee hours. However, why go through all this trouble for something that you can automate like that? DeskTrack\u2019s AI-powered time tracking software also provides you with real-time, detailed insights into work patterns. Plus, integrating the tool with your attendance system is a great way to reduce login\/logout time deviations, for decreasing project delays and unauthorized overtime. So, what else do you need? Automated <\/span><a href=\"https:\/\/desktrack.timentask.com\/productivity-monitoring-software\"><b>productivity monitoring software<\/b><\/a><span style=\"font-weight: 400;\">? DeskTrack\u2019s also got this intuitive feature integrated into its user-friendly, customizable, and scalable platform.\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n<h2><b>Frequently Asked Questions (FAQ)<\/b><\/h2>\n<div id=\"message-list_1768219395.895239\" aria-setsize=\"-1\" data-qa=\"virtual-list-item\" data-item-key=\"1768219395.895239\">\n<div data-qa=\"message_container\" data-qa-unprocessed=\"false\" data-qa-placeholder=\"false\" data-msg-ts=\"1768219395.895239\" data-msg-channel-id=\"D0A2F05CJAW\">\n<div aria-roledescription=\"message\" data-qa-hover=\"true\">\n<div>\n<div>\n<div data-qa=\"message_content\">\n<div>\n<div data-qa=\"message-text\">\n<div data-qa=\"block-kit-renderer\">\n<div>\n<div>\n<div><h3 id=\"faq-how-to-track-employee-hours\" class=\"arconix-faq-term-title arconix-faq-term-how-to-track-employee-hours\">how-to-track-employee-hours<\/h3><div id=\"faq-13287\" class=\"arconix-faq-wrap\"><div id=\"faq-HowtoRecordEmployeeHours\" class=\"arconix-faq-title faq-closed\">How to Record Employee Hours?<\/div><div class=\"arconix-faq-content faq-closed\"><p><b>Ans. <\/b><span style=\"font-weight: 400;\">Here are the 7 most common ways businesses use.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Time Tracking Software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manual Time Tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project Management Tools<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Calendars<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee Feedback<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Punch Clocks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated Time Clocks<\/span><\/li>\n<\/ul>\n<\/div><\/div><div id=\"faq-13289\" class=\"arconix-faq-wrap\"><div id=\"faq-IsThereanAppthatKeepsTrackofHoursWorked\" class=\"arconix-faq-title faq-closed\">Is There an App that Keeps Track of Hours Worked?<\/div><div class=\"arconix-faq-content faq-closed\"><p><b>Ans. <\/b><span style=\"font-weight: 400;\">Here are the top 3 time tracking apps we handpicked for you.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">DeskTrack<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clockify<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rize<\/span><\/li>\n<\/ul>\n<\/div><\/div><div id=\"faq-13291\" class=\"arconix-faq-wrap\"><div id=\"faq-WhatistheBestWaytoTrackEmployeeHours\" class=\"arconix-faq-title faq-closed\">What is the Best Way to Track Employee Hours?<\/div><div class=\"arconix-faq-content faq-closed\"><p><b>Ans.<\/b><span style=\"font-weight: 400;\"> The most advanced and ideal solution for businesses to track employee hours is time tracking software. The tool automates work hours monitoring altogether, ensuring increased focus and efficiency. <\/span><\/p>\n<\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div id=\"message-list_1768242600000.D0A2F05CJAW\" aria-setsize=\"-1\" data-qa=\"virtual-list-item\" data-item-key=\"1768242600000.D0A2F05CJAW\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Explore the best ways to track employee hours. In today\u2019s blog, we will tell you the A to Z on the essentiality of work-hour monitoring, its benefits, and more.<\/p>\n","protected":false},"author":1,"featured_media":9862,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[],"_links":{"self":[{"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/posts\/9861"}],"collection":[{"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/comments?post=9861"}],"version-history":[{"count":3,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/posts\/9861\/revisions"}],"predecessor-version":[{"id":13282,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/posts\/9861\/revisions\/13282"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/media\/9862"}],"wp:attachment":[{"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/media?parent=9861"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/categories?post=9861"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/desktrack.timentask.com\/blog\/wp-json\/wp\/v2\/tags?post=9861"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}