Employees’ productivity and efficiency let you determine your business’s success. Often, low productivity, conflicts between employees and HR, and payroll errors adversely affect the revenue of a business. Today, most businesses rely on applications for everyday operations. However, the outcome of your business depends on how your employees use the applications.
If your employees do not make the best use of time, it will affect the business ROI. This is where you can take advantage of the application usage monitoring system. With advanced software, you will be able to monitor how your employees use the business applications regularly.
Let us now make a list of features of user activity monitoring applications.
Real-time Monitoring Capabilities
Employee activity monitoring software comes with real-time tracking functionalities. It means you can respond to the potential issues at the right time. It is the best way to protect the digital assets of your business. Real-time alerts are important for detecting threats and suspicious activities.
There are several benefits of using real-time monitoring of employees’ desktops. You will receive continuous snapshots to make videos. So, you will have a better understanding of everything happening on the users’ PC and servers.
You may set up alerts and address undesirable activities. For example, when you notice an unauthorized user on your system, you can warn your employee.
Read More: Features Should Be in Employee Monitoring Software
Besides, real-time monitoring lets you make your employees more productive. So, you have to monitor your employees and track data transfers regularly. You can learn whether any unauthorized person has accessed your organizational data.
The software can send you different types of real-time alerts. For instance, you will receive alerts on different file operations. You will find a warning message if a suspected user has tried to copy your confidential files to unknown external storage. It is highly important for preventing data breaches caused by potential threats.
Some employee monitoring solutions also send a message about the inappropriate use of websites. Keep your employees from accessing websites that are not safe for your company.
The alert message is also effective when your employees or other target users have reached the daily bandwidth/browsing limit.
The integrated features of your application monitoring tool are valuable in several other ways.
- Check your employee’s PC without informing them about your tracking effort.
- Enable you to monitor desktops in various domains.
- Allow you to record the activities of your remote workers.
- Track your employees (including remote teams) secretly.
- Record your employee’s daily activities and save them for viewing anytime.
- Allow real-time tracking of active desktop screens.
Comprehensive Application Coverage
The best application usage system provides an end-to-end solution for employees. However, which applications should you track with the monitoring tool? Most organizations use various types of applications for different purposes. While some software applications are mobile-friendly, others are web-based and desktop-friendly.
But, you do not need to use separate systems for tracking every type of application. A reliable application tracking software for small business lets you monitor a wide range of applications. So, it will be cost-effective to invest in this software, as you get a comprehensive solution. You can easily track your employees’ everyday activities and conversations from a single dashboard.
Besides, feature-rich and well-designed software is compatible with different devices and works for businesses in different industries. So, choose the best application tracking system and monitor a variety of applications. Most businesses use applications for project management, accounting, bookkeeping, communications, and payment or transactions. Thus, you can track how your employees use these applications to reach their goals.
Data Visualization and Reporting
Data visualization is another amazing feature that lets you understand different patterns of desktop usage of your employees.
Application tracking software for small business provides you with a comprehensive productivity report. For instance, it generates attendance reports to let you know whether your employees are punctual or attend your office irregularly. Besides, you can obtain a detailed activity report. So, you will be able to identify your employees are unproductive. The report helps you understand if your team member has been active or inactive for several minutes.
A versatile application tracking system informs you about the app and web usage report. You can see how much time has been invested in accomplishing the project. As every business has different needs, the application provides customizable reports on employee activities.
Time tracking using an employee monitoring application will provide valuable insights only if the reports are accurate.
To get value from the precise report, you should track employee activity in a way that lets you differentiate the active time and total time of using the computer. The active time denotes how long your employees have actively used websites and applications. On the other hand, the total time shows you the websites and apps opened without considering the context of using them. So, choose your software and learn how to check app usage time.
User Behavior Analytics
Identifying employee behavior analytics is an important step for employee management strategy. Based on the behavioral data, you can make data-driven decisions. Quantitative statistics on your employee’s behavior will enable you to understand the problem of a particular employee. As an admin or employer, you will easily be able to do it using the employee tracking system. So, you can choose the software and learn how to check app usage time.
Based on the statistical data you have received, you can make a good decision on business operations. You may also decide on implementing workforce policies.
Every employer has the responsibility to track the computer activities of employees during work hours. For instance, the advanced application monitoring software tracks webcams, communications, attendance, and computer screens viewed by employees. Moreover, you can focus on how to check app usage time for your employees. Proper usage of applications ensures your teams are efficiently working on business-related projects.
Security and Privacy Measures
An application tracking system is the most effective solution for tracking security and preventing data loss. The advanced software monitors the daily activities of users.
Several businesses across the world are affected by data loss threats every year. The number of such incidents has been increasing in recent years. With the tracking application, you can identify those whose behaviors have deviated.
When you need to give access to your network and sensitive data, it can result in potential risks, such as confidential data disclosure and file duplication. Thus, you can leverage the benefits of implementing user activity tracking. The best user activity trackers come with security features like access controls and data encryption. Besides, they enable you to comply with security-related regulations.
The URL tracking system lets you detect unwanted activities of employees. When your employees do something other than normal activities, you can stay alert. If you have detected an employee accessing malicious websites or restricted data, you will be able to block those sites.
So, you should evaluate the privacy and security features of your employee activity monitoring system before making a decision.
Scalability and Flexibility
Most organizations look for scalable, reasonably priced software for managing and tracking employee activities. However, the organizational needs of every business are unique. So, you can choose a URL tracking software, which lets you scale up and down the features. The pricing will be different based on the functionalities you need for managing employees.
Integration Capabilities of Application Usage Systems
An application tracking system may not have all the features needed for your organization. That is why you can choose an application, which allows you to integrate third-party tools. Although you have invested in a feature-rich employee monitoring program, integration capabilities will make your software more functional. Highly flexible software helps you with the easy integration of various apps and tools to ensure effortless management.
Due to these integrations, you will be able to streamline your activities, accomplish your work within less time, and check the progress of your project. Based on your needs, you can decide on the tools to be integrated into the employee tracking program.
For instance, some app usage tracking systems are compatible with Google Calendar, Outlook Calendar, Trello, and Asana. So, make the best use of monitoring features and integrate essential tools.
Conclusion
Tracking user activity is vital for every organization to know how employees perform during work hours. Most tracking tools are available with real-time user activity monitoring capabilities. They can drastically improve the security of your data and network. What’s more, you can easily analyze your employees’ efficiency and productivity using the tracking application. The application usage system also gives you a report on the user activities on various websites. Even a single software enables you to track employees using different devices.
But, not every user activity tracking software in the market is the same. You need to know the features, the pricing model and other options available with the chosen software. It is also essential to understand how to check app usage time using the monitoring tools.
