You see, planning your workforce involves a broader range of complex activities, which become even more complicated with expansion. So, to simplify the entire process, you need a software solution. Are you also searching for the best workforce planning software in 2025? Then, your search ends right here on this page.
If you take workforce management and planning, you need to handle everything, including acquisition, development, growth, new hires, terminations, and succession planning. To simplify all this, you need the right software for planning the workforce as per your requirements.
So, in today’s blog, we will provide you with a plethora of useful details, including what it is, its key features, benefits, and the top 10 workforce planning software for businesses in 2025.
What is Workforce Planning?
Workforce planning involves anticipating and implementing the best strategies to meet the future workforce requirements. The idea is to ensure that when there is time to begin projects and initiatives, you have the right number and types of employees to get the job done, neither more nor less. Some activities and strategies involved here include:
- Employee turnover rate analysis
- Compensation package designing
- Training requirement analysis
- Labor demand forecasting
Read Also: Top 10 Employee PTO Tracking Software for Businesses in 2025
The Importance of Strategic Workforce Planning Software for Businesses
Make your workday more productive
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Strategic workforce planning solutions combine strategy with workforce planning. By analyzing multiple reports from the past quarter, the tools determine the resource requirements for the future. The idea is simple. We are aiming to remove managerial bias, employer favoritism, save time and expenses, and make data-driven decisions to neither underbook nor overbook HR and tools as per our requirements.
Key Features of Strategic Workforce Planning Tools
The first step in picking the right strategic workforce planning tool for your business is to look for the right features before checking the costs. We recommend that you shortlist software solutions that have at least these features.
- Automation Capabilities: We can’t emphasize enough the importance of automation for saving time in today’s work world. Even when it comes to workforce planning. So, it’s a good idea to look for workforce software that comes with AI-powered planning automation tools.
- Flexible Reporting: This one is all about progress tracking and identifying opportunities. For the same purpose, reports must be available in formats that you can understand at a glance.
- Scenario Planning: Scenario planning helps you determine the resource requirements, be it tools, HR, or something else.
- Turnover Rate Tracking: The tool must also have the feature of tracking in real-time how many employees are leaving your organization in a specific time bracket, helping you identify workforce costs to fill the gap.
- Skill Tree Analysis: This analysis gives you a percentage of how much your employees’ skills are in line with your business goals.
- Labor Demand Forecasting: This helps you plan your workforce according to 2 factors. Firstly, labor demand. Secondly, labor expenses.
What is Workforce Planning Software?
What strategic workforce planning tools do is simplify every process from business forecasting, organization, and analysis to workforce supply and demand management. This ensures that the correct human resources are in the right place, doing the right work.
Key Features of Workforce Planning Software
Are you wondering what makes workforce manager software work? We did that too until we discovered its awesome key features that make your work-life much simpler:
1. Time Tracking
Simply put, time tracking assists you in making the most essential decisions regarding your workforce. For instance, if you see a report of an employee with way more idle time than required, then they are not working as expected. If this continues even after you address their pain point, then you know what to do.
2. Scheduling
The right workforce planning software makes scheduling much simpler. With tools such as automated schedule sharing, templates, real-time updates, and a drag-and-drop scheduler, it saves you a lot of time for more crucial work.
3. Mobile App Analytics
With the right strategic workforce planning tools, you also get the feature of viewing employee analytics from anywhere. This ensures that there are no delays in streamlining the workflow, as you don’t have to wait to clock in to make improvements.
4. Reporting
Workforce planning software solutions also provide this incredible feature called reporting. What it does is provide you with detailed insights regarding employee performance and work-time utilization. Furthermore, you also get real-time predictive analytics-based workforce requirements reports, which come in handy.
5. Payroll
One of the most complex and time-consuming tasks for your HR professionals is payroll processing. Not only can it take up to days, but errors here are also frustrating, as they have to redo all the work, which wastes more time. On the other hand, workforce planning solutions automate this process, minimizing the chance of error and reducing the time it takes by up to 90%.
6. Benefits Administration
Other than paying salaries, you also have to manage employee incentives, such as PTOs and bonuses. Is it getting too complex for you? Let the right workforce planning tools take care of your benefits administration.
7. Performance Management
Workday workforce planning software eliminates micromanagement and employer bias as it only shows you precise work insights. That is, if the software shows you that your employee was browsing an unproductive URL, then she or he was actually doing it.
8. Compliance
Workforce planning software ensures that you stay compliant with labor laws by staying updated with them. Plus, such a software solution also ensures that your policies are transparent, which leads to your employees working as per your expectations.
9. Communication
Another big problem in today’s diverse work world is communication. For instance, if you are hiring an employee from abroad, discussing anything with them can get complicated. On the other hand, your workday workforce planning software will provide you with tools that streamline communication and make it easy to discuss details and send important messages in real-time.
10. Automation
Trust us on this one. The AI and automation features of workforce planning software save you a lot of time and costs for more crucial work. The features ensure that the repetitive tasks are not repetitive anymore, which also simplifies work-life.
10 Leading Workforce Planning Software for Businesses in 2025
Well, here’s a tip. If you are selecting and implementing strategic workforce planning software, you are choosing the best option as per your needs. To make this task simpler for you, we shortlisted 10 of the best solutions in this category with overviews, best use cases, most affordable paid plans, and user ratings to ensure that you make a wise choice.
- DeskTrack
- Agentnoon
- Anaplan
- Deel
- Board
- Planful
- Visier People
- Quinyx
- Workday
- SAP SuccessFactors
1. DeskTrack
We are not exaggerating here, but the top spot for strategic workforce planning software goes to our very own DeskTrack. However, it’s not just there for show. DeskTrack is your complete package for the monitoring and management of your employees.
From real-time screenshot monitoring and time tracking with data analytics to task-based project management, GPS-based location tracking, and everything that comes in between, the software solution compiles everything in a single platform. Furthermore, every feature is customizable and works in real-time, which is how it maximizes employee efficiency and productivity.
| Best For | Most Affordable Paid Plan | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. Agentnoon
Agentnoon is one of the best workforce planning solutions for fast and collaborative planning. What we like about it is that it combines flexibility, speed, and data integrity when it comes to planning and managing the workforce. From real-time collaboration to formula-based modeling and exportable what-if scenario management, it provides you with all workforce management essentials.
| Best For | Most Affordable Paid Plan | User Rating |
| Fast and collaborative planning | Quote on contact | 4.6/5 |
3. Anaplan
This workforce planning software is a top pick when it comes to simplifying complex scenario planning. Although you can use it for many categories of planning, forecasting, and processes, we recommend using it for cross-functional workforce management.
| Best For | Most Affordable Paid Plan | User Rating |
| Cross-functional workforce management | Quote on contact | 4.5/5 |
4. Deel
Deel is a workforce management software solution that provides you with a complete HR suite. That too, at a cost-effective price. It’s one of our top choices for cross-functional contingent workforce planning with its compliance, international hiring regulations, and AI-powered roadmap features.
| Best For | Most Affordable Paid Plan | User Rating |
| Cross-functional contingent workforce planning | $9/device/month | 4.6/5 |
5. Board
Looking for a strategic workforce planning software solution that simplifies enterprise-level headcount planning? You can try Board. Overall, it assists you in planning and managing HR efforts with its multitude of unified analytics software platform features.
| Best For | Most Affordable Paid Plan | User Rating |
| Enterprise-level headcount planning | Quote on contact | 4.4/5 |
6. Planful
Planful is the workforce planner software on our list that brings your HR, finance, and operational data together. This makes it much simpler for you to plan the required workforce to fulfill all your business objectives.
| Best For | Most Affordable Paid Plan | User Rating |
| Connecting HR, finance, and operational data | Quote on contact | 4.3/5 |
7. Visier People
Primarily a workforce analytics software solution, this workforce planning software also provides you with an intuitive feature to plan out your staff. However, the only problem is that it’s not suitable for small businesses.
| Best For | Most Affordable Paid Plan | User Rating |
| People analytics for medium-sized and large-scale businesses | Quote on contact | 4.4/5 |
8. Quinyx
We can conclude that Quinyx is a software for planning the workforce to simplify and improve scheduling, reporting, and employee management. We recommend that fast-expanding businesses use it because of its feature set, data-driven approach, and scalable solution.
| Best For | Most Affordable Paid Plan | User Rating |
| Expanding businesses that prioritize scalability | Quote on contact | 4.3/5 |
9. Workday
Workday is a well-known strategic workforce planning software solution, which is most suitable for large and international businesses. Furthermore, it also provides a broader HR suite that comes in handy. However, it comes with a lengthy implementation process that we find annoying.
| Best For | Most Affordable Paid Plan | User Rating |
| Large and international organizations | Quote on contact | 3.9/5 |
10. SAP SuccessFactors
If you are looking for a workforce software solution with interactive HR analytics and dashboards, then try SAP SuccessFactors. Overall, it’s one of the top picks for medium to large organizations for its HR metrics and workforce planning features.
| Best For | Most Affordable Paid Plan | User Rating |
| Interactive HR analytics and dashboards | Quote on contact | 3.9/5 |
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3 Benefits of Using Workforce Planning Software in 2025
Are you still not sure whether you should implement a workforce planning software solution in your organization? Here’s what you are missing without it.
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Due to the compliance management feature of the workforce software, your employees are transparent about your policies. Additionally, the software is regularly updated to reflect labor regulations, ensuring compliance. |
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Workforce manager software automates payroll processing, benefits administration, and other related tasks, ensuring fair and timely compensation for the hard work of your employees, which increases your employee retention rate. |
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Due to AI automation of repetitive tasks, your administrators and HR experience saved time and reduced expenses, which provides them with more hours for crucial work. |
DeskTrack Simplifies More Than Just Workforce Planning
Now, we are sure that you are clear about the top 10 workforce planning software solutions. As a final word, we would like to say that now you are equipped with all the detailed insights to implement the best software to simplify every process from inquisition to termination. However, that’s not everything that will give you maximum productivity and profitability.
Since your organization relies on its human resources a lot, managing and monitoring how they function is the top priority. Your best option is to go for DeskTrack, which has everything needed to track and boost employee productivity.
Plus, it also provides handy integrations and add-ons with cost-effective solutions for small, medium, and large businesses. Supporting multiple devices, including Windows, Linux, Android, macOS, and iOS, it’s the best choice for your remote, in-office, and field teams.
Frequently Asked Questions (FAQ)
Q. What is Workforce Planning?
Ans. Planning your workforce includes everything you do to prepare your business for new hires, terminations, succession planning, growth, and acquisition.
Q. What are the 3 Stages of Workforce Planning?
Ans. You will plan your workforce via these 3 stages.
- Acquisition
- Development
- Termination
Q. What is Workforce Planning Software?
Ans. As we mentioned before, a lot goes into planning your workforce. So, what workforce software does is simplify every process from business forecasting, organization, and analysis to workforce supply and demand management. This ensures that the right human resources are in the right place, doing the right work. In short, workforce planning software solutions ease manpower planning work for businesses of all sizes.
Q. What are the Features of Workforce Planning Software?
Ans. Here’s what makes the said software work.
- Time Tracking
- Scheduling
- Mobile App Analytics
- Reporting
- Payroll
- Benefits Administration
- Performance Management
- Compliance
- Communication
- Automation
Q. What are the Benefits of Using Workforce Planning Software?
Ans. Here are the changes that you will experience after implementing the right software for planning your workforce.
- Decreased Compliance Risk
- Improved Employee Retention
- Saved Time & Expenses
