Curious about how implementing the right employee time management software can skyrocket your workplace efficiency to new heights?
You are on the right page. This blog post is all you ever need to get an overview of how time tracking tools work and boost the efficiency of your workplace. Plus, we also have other useful insights like the best software in this category, trends, and more.
The only difference between successful and unsuccessful people is that successful people manage their time and their employees’ hours better with the right staff time management software.
Did you know that without properly managing work-time, you can incur around $800 billion yearly expenses? We don’t want that. Do we?
In this blog, we will provide an overview, the need, the steps to choose, the trends in, and the benefits you get from using solutions like DeskTrack. So, let’s get started enhancing your efficiency by properly managing staff time via software.
What is Employee Time Management Software?
Make your workday more productive
Time tracking and work management can help you reach your goals
faster.
Employee time management or time management clocking system is an application solution that simplifies and automates time management through its comprehensive features. The software improves employees’ focus on work, boosting work time utilization and performance. Furthermore, managing task status and project progress through automated timesheets is also hassle-free. Overall, it’s the perfect tool to take your workflow to the maximum level.
What are the Features to Look for in Employee Time Management Software?
To choose the best-fit staff time management software for your business, it’s essential to know the features you require. However, these key features are a must-have in any tracking software.
1. Tracking Work Hours
The time tracking feature is the one you will be using a lot. This functionality lets you monitor the work hours, helping you identify the work-time utilization of your employees. That too, in real-time, to ensure that you know how long each task takes on the spot.
2. Optimizing Project Management
Typically, a staff time management system also offers various features for project management optimization. Features such as automated task timesheets are very useful. Another handy functionality is task progress tracking via multiple views, such as the color-coded calendar view.
3. Analysis and Reporting
A good time management clocking system will also generate accurate time reports for evaluating employee performance. You will get an accurate and detailed analysis, which assists in improving efficiency.
4. Payroll Integration
Another essential feature is integrating payroll and time management software for added functionality. A Gartner report has shown that doing so has reduced payroll errors by up to 8%. This is due to payroll processing automation.
5. Smartphone Accessibility
Whether through the web version or mobile app, your HR time management software must have smartphone accessibility. This allows employee monitoring anywhere and anytime. For instance, you can analyze work-time utilization efficiency while on your way to the office in case you are late. Also, a good thing about this feature is that all data is easily synced across multiple devices for added convenience.
Why Should You Use Employee Time Management Software?
Good staff time management software for organizations provide various advantages for productivity and efficiency boost. The software is beneficial for both your employees and your organization.
1. For Businesses
The said software is used by organizations worldwide for a good reason. It is suitable for businesses of all sizes, industries, and niches. A staff time management system will provide companies with these advantages over competitors.
1.1 Accuracy and Efficiency Boost
Using HR time management software for businesses will improve accuracy and efficiency in your organization, giving you a productivity boost. This is through real-time data analysis and reporting.
1.2 Optimized Project Management
Using a good employee time management tool redefines how you handle projects. The software simplifies monitoring task status and project hours. This is regardless of how complex the task or project is.
1.3 Productivity Boost
Using an HR time management system will give you a competitive productivity boost in the market. This has been backed by a study by McKinsey & Company, which shows gains of up to 30%.
1.4 Better Payroll
Integrating payroll and time management software ensures significant error reduction. A study by the American Payroll Association shows that you can save labor costs by up to 5% due to payroll automation.
1.5 Improvised Workflow Insights
A good HR time management software gives you useful insights into your employees’ work. This lets you identify performance levels and make optimization solutions. Since it all works in real-time, you can provide the best solutions to any issue before it escalates.
2. For Employees
Not only for businesses, but the work-hour software also provides many benefits to employees. Here’s how staff time management software helps your teams contribute more to your organization.
2.1 Work Transparency
Using a good HR time management system will help you establish work, KPI, and objective clarity between your employees. When they are transparent about everything, they work better and with more efficiency.
2.2 Improvement in Time Management
Using HR and time management software regularly will give you a significant boost in time management. You will notice your employees completing more tasks within the same hours, increasing efficiency.
2.3 More Accountability
Using payroll and time management software ensures an increase in accountability. Accurate time tracking ensures that your employees take responsibility for their work-time utilization. For those who don’t, you have the power of screenshot monitoring.
2.4 Work-Life Balance
A good time management clocking system improves work-life balance in certain ways. Other than better time management, it can also facilitate flexible shifts, giving more personal time to your staff.
How to Choose The Best Employee Time Management Software?
When deciding on the best-fit staff time management software for your business, you need to follow some prerequisites. This ensures that you don’t end up with the wrong choice. However, doing it all yourself can be overwhelming. So, let’s put your R&D teams to work:
1. Identify Requirements
Consider asking yourself why you need HR and time management software. Identify what you will track, your team’s requirements, and more. This will let you know exactly what you expect the software to do.
2. Weigh The Features and Pricing
Comparing the features and pricing of various time management clocking systems is essential. Whether it is user-friendly, cost-effective, customizable, and customer support level. This will help you shortlist the best solutions.
3. Check Customer Feedback
What better way to know how good HR and time management software is than to view the feedback of those who have used it? This will let you know certain essential details, which you won’t get anywhere else.
4. Look for Free Trials
If the staff time management software is offering free trials or demos, then use it. This will give you an idea of whether the chosen solution is right for you. It provides you with more clarity on what works and what doesn’t as per your requirements.
5. Finalizing
Next, you need to wrap things up and finalize the employee time management software that works the best as per your requirements. One tip is to cross off any option that’s even marginally different from what you need.
Which are the Top 5 Employee Time Management Software?
Don’t have the time, resources, and/or R&D teams to research the best software for managing staff time? No worries. We have shortlisted the best 5 options for you. To help you choose the best software even faster, we have also included an overview, the cheapest paid plan, key features, and user ratings with each tool.
- DeskTrack
- Apploye
- DeskTime
- Harvest
- Time Doctor
1. DeskTrack
DeskTrack is the perfect balance of time tracking, employee monitoring, productivity monitoring, and project management software. It provides you with every essential real-time monitoring and management feature you need on a single platform.
Key Features:
- Screenshot monitoring
- Real-time tracking
- URL, app, and file usage monitoring
- Detailed insights
- Seamless integrations
| Cheapest Paid Plan | User Rating |
| $5.99/user/month | 5/5 |
2. Apploye
Apploye is the employee time management software on our list that is also a good tool for project and task management with budgeting. What we like about it is that it provides you with cloud-based timesheet features, meaning data security with efficient tracking.
Key Features:
- Project and task management with budgeting
- Detailed reports and attendance
- Productivity tracking
| Cheapest Paid Plan | User Rating |
| $2.50/user/month | 4.7/5 |
3. DeskTime
This HR time tracking tool is one of the most convenient for employees and managers who don’t even have the time to look up from their screens, even for a second. That is, it logs and analyzes time in the background, so that your workflow is not interrupted.
Key Features:
- Time tracking
- Document title tracking
- Absence calendar
| Cheapest Paid Plan | User Rating |
| $4.28/user/month | 4.6/5 |
4. Harvest
Harvest is the employee time management software, which is one of the top for tracking time on projects and tasks. Not only does it give you work insights, but it also seamlessly integrates with apps such as Zapier and Slack for more streamlined processes and inter-app communication.
Key Features:
- Start/stop timer
- Timesheet
- Automatic reminders
| Cheapest Paid Plan | User Rating |
| $11/user/month | 4.6/5 |
5. Time Doctor
Time Doctor is a 2-in-1 balance of time tracking and productivity monitoring on a single platform. What it does is claim to lower time wastage to boost work efficiency. We recommend it to you for use in in-office as well as remote teams.
Key Features:
- Time tracking
- Timesheet
- Offline time tracking
| Cheapest Paid Plan | User Rating |
| $6.70/user/month | 4.6/5 |
How to Implement the Best Employee Time Management Software?
After you have chosen the perfect time management system solution for your business, it’s time to implement it. However, you can’t start monitoring your employees right away with it. You need to first understand a few prerequisites and follow-ups.
1. Employee Consent
The first essential step is to obtain employee consent before using your employee time management software. Otherwise, it will be employee spying, which is grounds for severe punishment.
2. Employee Training
Before implementation, it is essential to train your staff on using the HR time management system. This will ensure that they get the most benefits from it. Remember that you also have non-tech employees in your organization.
3. Tracking Progress
Think of it that way, if you start from 0 and are at 0 after walking, then you haven’t moved at all. Thus, tracking the progress of how the HR and time management software is helping your employees improve is essential.
4. Get Employee Feedback
Getting employee feedback on your staff time management system from time to time will let you know whether it’s benefiting them. Taking their preferences into account is key for successful implementation.
5. Track Consistently
Constantly tracking employees with employee time management software, even if it’s their work-time utilization efficiency, will waste your time and decrease employee morale, and whatnot. Instead, make it consistent by configuring the tool to notify you only when things get very serious.
What are the Future Trends in Employee Time Management?
Modern problems require modern solutions, and so does the modern working atmosphere. Employee time management software is one of them and is continuously improving beyond measure. Taking this into account, these future trends will surely affect its market.
1. AI and Automation
Artificial intelligence is a popular technology in the IT industry, integrate it with your HR time management software, and you have got yourself the ultimate solution. Speaking of which, automated tracking is only the beginning.
2. Technology Integration
Not just any technology, but wearable devices are being integrated with time management clocking systems. According to a report by Salesforce, around 71% of employees who used time management software integrated with wearable devices showed improved work satisfaction.
3. Focus on Mental Health
As per the American Psychological Association, around 60% of employees suffer mental health issues due to unimaginable workloads. However, with a good HR time management system, employees optimize task prioritization and work stress-free. This will only get better in the future.
4. Gamification
Gamification is the most-loved update in the world of employee time management software solutions. It provides a game-like interface for time tracking, ensuring that it doesn’t feel like a burden.
5. More Employee Empowerment
To adapt, you need to make your employees more self-sufficient. Give them authority, delegate tasks more frequently, and trust your employees. For instance, provide a staff self-service portal that lets them get answers to general queries, such as leave balance.
Why is DeskTrack the Best Employee Time Management Software?
There is a reason why 100000+ users across 100+ nations use it. DeskTrack is the best staff time management system in 2025 and beyond because of its comprehensive features and functionalities, which improve work-time utilization.
The software is 100% customizable and adaptable to your organizational needs. Furthermore, it provides easy integrations with other tools for added functionality. Here’s what’s new in the workforce management software.
- Time tracking with real-time data analytics
- Even more accurate and detailed work insights
- Data leak protection
- Automatic time categorization
- AI and automation
- The feature to block blacklisted websites
Conclusion
Now, we hope that you have wrapped your head around employee time management software and how it benefits your business and employees. As a final word, we can say that time mismanagement is a grave mistake, which can cost you billions of dollars yearly. So, you have no choice but to implement the best software for tracking staff time with expert strategies for maximizing efficiency. Plus, it is also essential to adapt to trends and keep monitoring your employees consistently. However, what if you need more than just time tracking and analysis? We recommend DeskTrack, which is the only all-in-one employee monitoring and management software you will need.
Frequently Asked Questions (FAQ)
Q. Why is Time Management Essential for Employees?
Ans. Time management is essential for employees as it helps them improve efficiency, focus, and productivity. A good employee time management software helps to:
- Simplify time management.
- Automate time tracking to help employees focus more on work.
- Assists employees in tracking tasks and project status to completion.
- Helps optimize work-time utilization.
- Helps employees eliminate stress and optimize work-life balance.
Q. What are Some Common Time Management Challenges for Employees?
Ans. Time management is essential for employees to perform to the best of their skills. However, there are a few obstructions to this, which they can avoid with good employee time management software.
- Procrastination or overthinking.
- Unmanageable workloads.
- Static work schedules.
- Lack of task prioritization.
Q. What is Employee Time Management Software?
Ans. Employee Time Management Software are solutions that improve work-time utilization in companies. The software has a plethora of features, which help employees better manage their time and increase focus, efficiency, productivity, and growth. Furthermore, technological advancements and integrations add more functionality to the tool.
Q. What are the Benefits of Using Employee Time Management Software?
Ans. Using employee time management software gives many benefits to businesses and employees.
- Better payroll.
- Productivity and efficiency boost.
- Improved accuracy.
- Optimized project management.
- Work transparency.
- And much more.
Q. How Can You Avoid Procrastination?
Ans. Procrastination or overthinking is the biggest enemy of productivity. That’s why it is essential to avoid it at all costs. You can follow these strategies for the same:
- Learn to prioritize tasks.
- Just do the work without thinking about anything else.
- Take frequent breaks.
- Use employee time management software for optimizing work-hour utilization.
Q. What is the Best Employee Time Management Software?
Ans. We recommend these options as the best 5 in this category.
- DeskTrack
- Apploye
- DeskTime
- Harvest
- Time Doctor
