Are you looking for the best collaboration software for small businesses? Then, you are on the right page. It’s great when everyone in your organization comes together in meetings and discussions. It is evident that together, everyone can spark fresh ideas and solutions to even the most troublesome of challenges and problems.
But when it comes to real life, this level of alignment and synchronisation between your teams and employees is impossible to achieve. However, what if I told you that there was a way to bring all your teams together for meetings and discussions? Even the geographically dispersed ones. Using collaboration tools is the ultimate solution for businesses.
So in today’s blog, I have got 10 of the best collaboration software for small businesses for you to choose your best option. Plus, I will let you in on an overview, features, and some tips to select the best tool for your teams to seamlessly collaborate. With that out of the way, let me get right into it.
An Overview of Collaboration Software for Small Businesses
Collaboration tools for teams are feature-rich software solutions designed to bring your employees together. Such software solutions provide you and your teams with the functionalities to cooperate, communicate, and enhance and streamline teamwork to boost efficiency and increase profitability.
Read More: Top 10 Employee Productivity Monitoring Software in 2025
7 Must-Have Features in Collaboration Software for Small Businesses
Now you know a basic definition of collaboration software for small businesses. However, to give you some more clarity on the tool, I decided to provide you with a shortlist of the features and functionalities it provides.
1. Advanced Collaboration Tools
When I am talking about collaboration, I am talking about bringing each member of your teams together regardless of their location. So the team collaboration tool you use must provide advanced collaboration features that facilitate strong communication and document sharing. Even if there are more geographically dispersed remote teams.
2. Integrations
It might be necessary for you to collaborate across the various tools and apps you use. For example, you might want to show your team members the new schedule during an online meeting. In such a case, if your collaboration software for small businesses is integrated with your calendar or employee scheduling software, then you can pull up your schedule in real-time.
3. Scalability
Your small business will not stay small forever. However, what if your team collaboration app remains the same as when you first implemented it?
This mismatch is not good. Is it? That’s why the tool you use to collaborate must be scalable and adaptable to your growing business needs. Another thing I would like for your collaboration software for small businesses to have is the functionality of add-ons.
4. High-Speed
When collaborating across tasks, teams, projects, and employees in real-time, you don’t want the communication to be laggy and delays in message delivery, document sharing, etc. That’s why a high-speed network is also an essential feature of your software for collaboration for small businesses.
5. Best Audio & Video Quality
Remote communication and collaboration also require high-quality audio and video. Otherwise, your employees and teams will get overwhelmed and frustrated, which is not good for their efficiency and productivity. So as per my experience and expertise, your collaboration software for small businesses must also provide the best audio and video quality.
6. Screen Recording
Not all employees are available during all meetings. Some might be busy with essential work while a few of these human resources can be on time off or for remote employees, attending to non-ignorable family matters. So for such employees, it must be easy to access important information later. So, another one of the must-have features of collaboration apps for your business is screen recording and capture with transcript.
7. Facilitates Real-Time
A scenario where the person in country A spoke a sentence at 8:00 AM during a meeting and others in country B heard it at 8:15 AM is not acceptable. Fortunately, your collaboration software for small businesses will facilitate real-time communication, so you won’t face such problems. However, still, since it is real-time, and not face-to-face, you should expect a delay of 1-5 minutes but it’s still better than my 8:00-8:15 AM example. Isn’t it?
5 Tips to Identify the Top Collaboration Software for Your Business
Make your workday more productive
Time tracking and work management can help you reach your goals
faster.
So now you must want to quickly implement a collaboration tool in your business and gain all the benefits. However, not so fast. You also need to identify the right tool for this purpose. Well, not to worry, I will help you with it right now with some questions that will give you the much-needed clarity.
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Determine your preference for communication. If your teams also use emails, then you need to look for tools that facilitate different communication channels. |
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The types of projects vary by industry and business niche. So you need to know the ins and outs of yours before determining your business collaboration app. |
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The higher this number is, the better quality network speed you require. |
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This feature is for you if you frequently require to show data from other tools and apps you use during meetings. |
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Since I am talking about small businesses, that always run on tight budgets and costs, the tool used for collaboration must be affordable with flexible pricing and provide the expected features. |
Read More: Top 25 Project Management Software in 2025
10 of the Best Collaboration Software for Small Businesses
To further help you out in selecting your best option, I shortlisted the best 10 collaboration software for small businesses. I have also included key features, overviews, user ratings, and initial pricing of each to help you make a wise choice.
- DeskTrack
- Hive
- Google Slides
- Slack
- ProofHub
- Planable
- NuovoTeam PTT
- Bit.ai
- Zoom Workplace
- Mockplus
1. DeskTrack
Collaborating on projects, assigning tasks, and tracking progress in real-time. Does this sound unrealistic? Well, it’s not. It’s very much possible with this integrated project management, time tracking, productivity tracking, and employee monitoring software solution. Plus, it also has a mobile app for anywhere easy access. Overall, DeskTrack is the best tool for your in-office, remote, on-site, and hybrid employees.
Key Features:
- Create as many projects, tasks, subtasks, and checklists as needed.
- Assign team members to tasks within a few clicks
- Track task and project progress in real-time
- Access everyone’s productivity and work-time utilization reports in real-time from a single dashboard.
- Make synchronized reports for all your geographically dispersed teams with a common time zone for no confusion whatsoever.
| User Rating | Initial Pricing |
| 5/5 | $5.99/user/month |
2. Hive
What I like about this collaboration tool for teams is how it seamlessly integrates with over 1000 apps and tools. So you can pull up the data from any one of your integrated apps at any time, which saves time and is a helpful feature. Plus, you can also provide clarity on project action cards by adding comments, sub-actions, dependencies, and attachments. What else do you need?
Key Features:
- Flexible and multiple project views
- Proofing and approvals
- 1000+ integrations
- You can add comments, sub-actions, dependencies, and attachments to action cards.
- Time tracking and timesheets
| User Rating | Initial Pricing |
| 4.4/5 | $1/user/month |
3. Google Slides
If you are familiar with PowerPoint, then you must be familiar with this collaboration software for small businesses. However, if you have lived under a rock your entire life, that’s another story. Nonetheless, Google Slides helps you save time with multiple templates for different types of presentations. Also, did I mention that you also get cloud storage so that you don’t have to worry about running out of memory ever again?
Key Features:
- Templates
- Cloud storage for anywhere document access
- Offline editing and presentation options
- Auto-save
- Real-time editing, chatting, and commenting on presentations
| User Rating | Initial Pricing |
| 4.6/5 | $6/user/month |
4. Slack
Slack is one of the best team collaboration tools with over 2000 integrations. This instant messaging software for businesses of all sizes combines all kinds of work communication techniques and channels in one platform. Furthermore, you have the flexibility to choose between video calls, direct messages, group messages, voice calls, channels, and more.
Key Features:
- Options for keeping channels public or private
- Work with multiple organizations in one channel
- Searchable history, even after the end of the channel or project
- 2000+ integrations
- File and document sharing in channels
| User Rating | Initial Pricing |
| 4.7/5 | $2.82/user/month |
5. ProofHub
The next software for small businesses on my list is a balanced combination of communication, collaboration, and project management. There is a reason why over 85000 teams love and use ProofHub. Thanks to its amazing features, it becomes easy to communicate, share files, collaborate and make organizing your work-life easy.
Key Features:
- Custom workflows and Kanban boards
- Gantt charts and project timelines
- Multiple project views
- A centralized space for real-time discussions
- Group chats
| User Rating | Initial Pricing |
| 4.6/5 | $45/month |
6. Planable
Planable is another one of the best collaboration software for small businesses for project management. I recommend it for all creative teams who work on creating social media posts, scheduling content, and creating newsletters. However, regardless of which paid plan you choose, you only get 50 workspaces, unless you opt for their most premium plan, which requires you to contact them for a custom quote.
Key Features:
- Rich-text editor
- Live collaboration
- Annotations
- One-click approvals
- Multi-level approval workflows
| User Rating | Initial Pricing |
| 4.5/5 | $33/workspace/month |
7. NuovoTeam PTT
NuovoTeam PTT is the best team collaboration app for push-to-talk communication. What it does is streamline communication and collaboration for your on-site, front runners, and non-desk employees. Also, did I mention that it also provides exceptional task management features?
Key Features:
- 1-1 and 1-M PTT calls
- Desktop PTT for managers and administrators to get to PTT functionality directly from their dashboard.
- Anywhere and anytime quick button-press connectivity
- Clock-in and clock-out from the mobile app
| User Rating | Initial Pricing |
| 4.5/5 | $5/user/month |
8. Bit.ai
The next collaboration software for small businesses on my list is Bit.ai. Now there is nothing much to say about it, except for the fact that it provides you with artificially intelligent functionalities for collaboration and communication. Also, did I mention that you can create workspaces around projects, teams, and clients?
Key Features:
- Create workspaces around projects, teams, and clients
- Add digital content including videos, social content, music, maps, cloud files, charts, surveys, polls, code, graphic design prototypes, and presentations into your document.s
- Mentions, real-time notifications, guest access, permissions, shared workspaces
- Real-time insights on shared documents
- Customized lead capture form on documents
| User Rating | Initial Pricing |
| 4/5 | $12/user/month |
9. Zoom Workplace
The next software for collaboration for small businesses on my list is a well-known tool across businesses worldwide. It is one of the leading video conferencing tools in the market and teams still use it for 1:1 moments, group meetings, and virtual activities. However, this app got its popularity in 2020 during the lockdown period. 5 years later, it’s still a thing.
Key Features:
- Split large calls into smaller groups with breakout rooms
- 1000+ integrations
- Interactive meeting features such as filters, polls, reactions, and hand-raisings
- Meeting recording and transcription
- In-meeting group and individual chats
| User Rating | Initial Pricing |
| 4.6/5 | $15.83/user/month |
10. Mockplus
The last collaboration software for small businesses on my shortlist is Mockplus. It’s a popular design collaboration tool, which provides your teams with a simplified way to make the design and hand-off process between your design and development teams streamlined.
Key Features:
- The import feature for bringing all Sketch, Figma, Adobe XD, Photoshop, Axure, and Mockplus files into one place
- Discuss document details and leave comments directly on specific elements
- Annotate any part of the design
- Create, assign, track, and manage design tasks
- A single link to hand off all the deliverables to developer teams
| User Rating | Initial Pricing |
| 4.4/5 | $24.9/user/month |
Conclusion
With that, I conclude all my useful insights on the top 10 best collaboration software for small businesses. As a final word, I can say that in today’s work world, it is essential for businesses to streamline communication and collaboration between their in-office, remote, hybrid, and on-site teams and employees for productivity and efficiency boosts. These tools are excellent ways for you to bring your teams together and enhance teamwork, regardless of the different locations and time zones of your human resources. According to me, it’s very amazing to bridge the gaps between teams and find excellent solutions with perfect alignment in meetings, discussions, etc. However, what if you need more than just optimizing communication and collaboration? DeskTrack has got you covered with the best all-in-one employee monitoring and time tracking platform.
Frequently Asked Questions (FAQ)
Q. What is Collaboration Software for Small Businesses?
Ans. Collaboration tools for teams are feature-rich software solutions designed to bring your employees together. Such software solutions provide you and your teams with the functionalities to cooperate, communicate, and enhance and streamline teamwork to boost efficiency and increase profitability.
Q. What are the Features of Collaboration Software for Small Businesses?
Ans. These are the key features of collaboration software for small businesses.
- Advanced Collaboration Tools
- Integrations
- Scalability
- High-Speed
- Best Audio & Video Quality
- Facilitates Real-Time
- Screen Recording
Q. What are the Advantages of Using Collaboration Software for Small Businesses?
Ans. There are many benefits of using collaboration software for small businesses including:
- Saved time
- Streamlined communication and collaboration
- Enhanced teamwork
- Synchronized messaging and reporting
- Simplified management of document sharing, etc.
Q. How to Identify the Top Collaboration Software for Small Businesses?
Ans. To determine the best collaboration app as per your requirements, you should get clarity on these questions.
- How Does Your Team Communicate the Best?
- What Type of Projects are You Collaborating on?
- How Many People Will Connect at a Time?
- Do You Also Need Integrations with Multiple Tools?
- Is the Tool Affordable & Cost-Effective?
Q. Which are the Best Collaboration Software Solutions for Small Businesses?
Ans. Here’s a shortlist of 10 of the best collaboration software for small businesses to help you select the right one for your small business.
- DeskTrack
- Hive
- Google Slides
- Slack
- ProofHub
- Planable
- NuovoTeam PTT
- Bit.ai
- Zoom Workplace
- Mockplus
- Brandfolder
