How To Calculate Employee Productivity & Performance With Monitoring Software?

calculate employee productivity

For every business, it is a challenge to calculate employee productivity. Most employers are trying to find the best way how to calculate employee productivity, and how to get the best productivity of employees. As they do not have proper reports for the team’s work. The next challenge is, increasing business operation costs and revenue by 1.5 times every year and profits are not growing at the same rate. in this article, we are discussing how to calculate time spent on a task & calculate employee productivity with auto employee monitoring software DeskTrack.

Two main factors which have been observed for these challenges are either;

  1. Employees are inefficient in performing the tasks assigned.
  2. They have put themselves in the resting mode.  They are lost and not able to identify the areas where they are lacking as they do not have proper reports of the work done.

Managers are struggling with it as they are not able to understand what is happening and how to calculate employee productivity because they don’t have any records to showcase the mistakes done or to identify the areas of improvement. It’s seemingly impossible to record employee activities for identifying the areas of improvement, however, technology has made it easy with DeskTrack – A software to track & calculate employee productivity. An easy answer of how to measure business productivity. 

How to Calculate the Productivity of an Employee Using Monitoring Software

Timesheets to Calculate Productivity of Employees

DeskTrack Time Tracking provides the Automated Timesheets for the employee which monitors the actual time each team member spends at work. The data includes their attendance, absenteeism, overtime, meetings, and idle hours. It provides insights into the employee’s punctuality, and attitude towards work, as well as plays a major role during appraisals. It determines incentives or addresses any misunderstanding between the company and employees. 

  • Timesheets are payroll

Timesheets play an important role in payroll. By collecting timesheets, you can easily identify the total time an employee spends at work, in the office, and on projects & tasks. This allows the calculation of actual billable hours for employees and clients.

  • Timesheets in productivity

The time spent on the work can be a major determinant of tracking & calculate employee productivity in some businesses, it can be derived by:  Here is the sample time to productivity formula to calculate employee project productivity. 

               Productivity = (Time spent at work/ Shift Time (Office working hours)) x 100

Automated Daily Work Reports Calculating Employee Efficiency

DeskTrack provides 100% accurate reports of the team’s work with the total time spent on each activity. These reports comprise detailed information of apps and documents opened (name & path), URLs browsed, emails sent and received with counts, and all other desktop activities. With this detailed reporting of the employee, you can easily be measured and calculate employee productivity.

Calculate Employee Performance With the Daily Productive Reports

It would be very easy to evaluate the performance with detailed reports of the activities performed by the employee in a day or month or year. From these activities, you can easily analyze the working behavior; how focused and distracted an employee is likewise it happens if anyone continuously switches over different tasks then he would not stay focused thus the quality degrades.

Identify Areas of Improvement in Productivity

Usually, Activity Monitoring is not preferred as it is considered micromanagement; however, identifying the areas of improvement is required. Individuals should identify on their own with the data logs, to improve their working style, stay focused, avoid distractions, and upgrade the quality of their work.

How To Calculate Employee Productivity

To calculate employee productivity’ these reports are key points. It provides a crystal clear picture of the employee’s activities as the employer”s can calculate their team productivity. On the basis of the Timesheets and activity logs, you can set the parameters to evaluate the productivity of an employee. The best parameters to calculate productivity are the time spent on important apps, URLs, files, and office working hours. Here is the formula to calculate productivity on task.

Productivity = (Time spent on important apps, URLs, files /  Shift Time (Office working hours)) x 100.

Project Timesheets to Work Done on Time

Revenue and profits depend upon the project and task delivered to the client, it should be delivered timely with high quality. Profit ratios are calculated by comparing actual hours spent on a project with the project cost and the team’s cost. When profits are low, business operation costs are high. Productivity is low then the Project Delivery Time is more as per the estimated time. Thus the project cost is increased by 1 or 2 times. Therefore to determine productivity the most important parameter is Project Timesheets. Formula to calculate productivity on project and task.

Productivity = Time Spent on projects & tasks / Shift Time  x 100

Every business must have proper records to determine the business profits and employee productivity use of an employee productivity tracker (DeskTrack- An Employee Automated Time Tracking Software)

Best Employee Monitoring Tools to Quantify Productivity

DeskTrack: Employee Productivity Calculation & Monitoring

It is the Best Employee Productivity Monitoring & Time Tracking Software that works on real-time data, & provides accurate productivity reports on Simple Dashboard.

Features: Silent & visible working,
Online & Offline Tracking, productivity Calculator, Screenshots, Track Working & Idle Hours

Workpuls: Workforce Analytics Software  

Workpuls Analytics Software that helps to increase the productivity of employees. It is made for large-scale & small-scale enterprises.

Features: Balance workloads & workflow, Boost productivity in the Workplace or remotely, Simplify payroll & billing, etc

Time Doctor: Employee Time Tracking

It tracks websites and applications used while working. So that you can track patterns and learn to stay on task. 

Features: Internet usage tracking, Keystroke logging, Screenshot monitoring

Everhour: Intuitive Time Tracker for Teams

Best Project management tool for teams. To track who’s idle in work time, who’s overworked, and who can handle more. 

Features: Estimate Tasks, Set Budgets, Build reports & track time

Asana: Project Management & Productivity Tool 

Web & mobile work management tool to organize teams, and track their work & productivity. 

Features: Project management, task management, Timesheet, Communication with team

How to Measure Employee Productivity in different Industries

Measuring employee productivity in different industries is a vital agenda. It is very difficult to analyze productivity if performance is not observed. We need to understand what measures & techniques can help us measure productivity. Here we are showing how employee productivity is measured in different industries.

How to Measure Employee Productivity in IT Industry

More challenging to measure employee productivity in the IT industry through the traditional approach. But when we implement effective techniques, we can get actual productivity in IT industry without any hassle.

Some Effective Techniques to measure employee productivity in IT industry

  • Measure employee productivity using key performance indicators.
  • Get Reviews from Colleagues.
  • Use Self Assessment Technique.
  • Use Productivity monitoring software

How to Measure Employee Productivity in Service Industry

In the service industry, productivity is measured by the efficiency of time management. They are more productive when they produce more in a shorter period of time. As a result, measuring employee productivity in the service industry also involves measuring the efficiency of time use and the results achieved.

There is a various tool available in the market that allows employers to measure employee productivity in the service industry. They provide top features to manage time & work easily

  • Automated time tracking for a certain task
  • Apps & URL tracking
  • Blacklist unproductive url’s
  • Screenshot monitoring

How to Measure Productivity of Employees Working from Home

Managers are worried about remote employees’ productivity. They want to measure the productivity of employees working from home. Here we provide some measures to calculate remote employee productivity.

  • Keep regular communication with employees
  • Invest in productivity tools
  • Create milestones & inspire to achieve them.
  • Take Reporting on Daily Basis


Calculating & tracking employee productivity is a big task for everyone. Employee productivity monitoring software is the best solution to get accurate productivity reports of your employees. Desktrack is known as the best employee productivity monitoring solution. It has the best features that are never available in a similar market. We need to understand the importance of productivity in our life Because every deadline is important and as employees, we need to do work on time. That’s why our Productivity monitoring tools are needed in every organization.

Leave a Reply

Your email address will not be published. Required fields are marked *

Search Blogs

Recent Blogs

Call to action

Make your workday more productive Time tracking and work management can help you reach your goals faster. Try 15 Days for Free Start Free Trial

What is Applicant Tracking Software? Features, Working Process

Every organization holds different requirements, but similarities like hiring and maximizing new and top talents are essential for everyone. Multiple businesses...

Best Task Management Software for Business & Individuals 2022- 23

Looking for the best task management software in India for individuals or small businesses. Get the list of best-selected task management software for the team.