Are you looking for the best time tracking apps for use in 2025? It’s right here. Keeping track of you and your employees not only helps in better payroll, invoicing, and auditing but also boosts focus and efficiency. However, there are almost infinite time trackers out there. So choosing the best one as per your requirements is daunting. What if I teach you the selection process for your work-hour tracker solution? I won’t because you don’t have the time for that. Instead, I will help you with a detailed shortlist to quickly jump to your best software to track time.
Features that Make the Best Time Tracking App in 2025
Regardless of the time tracking app for employees you pick, these are the features you will get. As per my experience, these will either be built-in or integrated from another tool.
1. Real-Time Tracking
The reason you are choosing such software, tool, or application is that you need to know work-hours as it happens. These apps give you real-time information regarding various parameters including:
- Work-time,
- Productive time,
- Unproductive time
- Idle time
- Break time
Knowing all these insights will help you get a 360-degree view of the workings of your employees and teams. In short, you won’t even miss a minor detail regarding employee hours, when you utilize employee productivity tracking apps for work hours.
2. Flexible Tracking
Some users prefer maintaining manual timesheets while others feel more comfortable with automated/automatically tracking their time. There may also be some employees in your organization who prefer a combination of both.
That’s where the software or app you use for keeping a tab of employee work hours needs to be flexible. Another instance I can give you is the capability to track time from anywhere.
Read Also: Top 10 Time Tracking Software in the Philippines for 2025
3. Reporting
Keeping a tab of work hours is one thing. However, if there are no reports of it, then your employees are simply running task timers. So the best employee time tracking apps also provide you with the feature of reporting detailed insights on where your work-time is being utilized.
4. Invoicing or Data Export
Another amazing feature of apps for keeping a tab on work hours is invoicing. It is a configurable functionality, which lets you input the hourly rates. Then, you can rely on the software to get accurate billable hours data to put in your invoice. However, if invoicing is not available, you can also directly and quickly export the work hours data for payroll.
5. Various Access Points
Another thing to remember is the work-hour app and work-time tracking app will have various access points. What I mean here is that you can start/pause/stop the timer from your preferred device.
For example, you may start the timer from your desktop but you are not near your computer when you want to stop it, in such a case the app must give you the flexibility to stop the timer from your smartphone.
6. AI Features
Another essential feature these days is AI integration for automation and increased work-hour tracking accuracy. Other than that, the time tracker application will also become more accurately predictive and may forecast future hours requirements for specific tasks. Overall, AI integration enhances the capabilities of your time tracking app manyfold.
10 of the Best Time Tracking Apps in 2025
To help you choose the best option for improving the success, focus, and efficiency of your and your employees, I listed the top 10 work-time tracker apps. Below I have included an overview, best for, initial pricing, and user rating of each application to help you make a wise choice.
- DeskTrack (Best overall)
- DeskTime (Best for workflow management)
- Harvest (Best for project and expense tracking)
- Time Doctor (best for hybrid teams)
- TimeCamp (best in the free category)
- Hubstaff (best for workforce management)
- Insightful (best for employee tracking)
- ActivTrak (best for modern analytics)
- Clockify (best for simple yet effective features)
- Toggl Track (best for project planning)
1. DeskTrack
DeskTrack ensures that your employees work when they are supposed to. This time tracker, employee monitoring software, project management, and productivity tracking integrated tool is the best for your in-office, remote, and on-site employees. To ensure optimal work-time utilization in your organization, DeskTrack provides these key features.
1.1 Real-Time Work-Hour Tracking
This time tracking app for employees provides you with the feature to track the work hours of your employees as it’s happening. You will know how much time is being spent on each task and will be able to identify the optimality level on the spot.
1.2 Multiple Timesheet Views
DeskTrack provides you with the flexibility to view the timesheet however you like. You can see it in the calendar view with color-coded task progress bars userwise, teamwise, departmentwise, or for your entire organization.
Another option is the week view, which shows you the attendance details of users with their currently assigned projects.
Plus, the employee productivity tracking app also provides you with the project list view, which shows you the project status with other details like client name, assignee, start date, etc.
1.3 Screenshot Tracking
Utilizing this feature of the app lets you see the workflow in action. What I mean here is that you can configure the software to take screenshots of your employees’ desktops at fixed intervals. The default setting is 5 minutes (cannot be decreased). However, you can increase it as per your requirements.
1.4 Easy Project Management
What I find unique about DeskTrack is the work-time tracking app’s clean and user-friendly interface, which lets you create as many projects, tasks, checklists, and subtasks as you need within a few clicks. Furthermore, the feature of being able to track the progress in real-time is also very useful.
1.5 Seamless Integrations
Another feature I find useful in the software is how it can seamlessly integrate with the other tools and apps you use. That is track time at the pace you use these apps.
Accessing, and sharing information, processes, and utilizing all the features from a single platform just got easier. For example, integrate the employee productivity tracking app with your payroll tool and you can directly send work hours data for accurate payroll processing.
1.6 Detailed Activity Tracking & Reporting
DeskTrack also provides you with the feature to get detailed reports on employee activities including the apps, URLs, and files used. For example, you can get the start time, exit time, duration of visit, and other details for a website your employee visits.
1.7 Attendance Tracking
DeskTrack tracks the attendance of your employees based on the time spent on the systems and the clocking time. Plus, time deviation details can also tell you how much time your employee wasted after clocking in.
| Best for | Initial Pricing | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. DeskTime
DeskTime is one of the best time tracking apps for employees, which runs in the background, tracking every employee hour down to the last second. Overall, it provides you with a complete overview of your workday.
| Best for | Initial Pricing | User Rating |
| Workflow management | $7/user/month | 4.5/5 |
3. Harvest
Harvest is a simple project tracking tool, which tracks project and task durations. The software provides you with valuable team and project insights and a feature for hassle-free billing with automatic invoicing. Also, did I mention that the software has practical applications for everyone?
| Best for | Initial Pricing | User Rating |
| Project and expense tracking | $12/user/project | 4.5/5 |
4. Time Doctor
Time Doctor is one of the best apps in the market for work hours and productivity tracking. Furthermore, it has an exceptional timesheet feature. Time Doctor lets you Smartly navigate across timesheets and it also acts as payroll software. However, what makes it stand out is that you can either get a detailed or summarized work overview.
| Best for | Initial Pricing | User Rating |
| Hybrid teams | $7/user/month | 4.5/5 |
5. TimeCamp
The next employee time tracking app in my list is the best in the category of free time trackers for unlimited users. Nonetheless, it lets you access team performance, project profitability, and productivity reports from anywhere. Plus, it also helps you speed up invoicing by calculating billable and non-billable hours.
| Best for | Initial Pricing | User Rating |
| Best in the free category | $7/user/month | 4.7/5 |
Read More: Time Management Tips for Project Managers in 2025
6. Hubstaff
Hubstaff provides multiple flexible features for project management, team collaboration, and remote, and on-site staff management. Furthermore, advanced features such as geofencing and smart reporting let you update project status, observe global employees, or set out accurate timesheets.
| Best for | Initial Pricing | User Rating |
| Workforce management | $7/user/month | 4.6/5 |
7. Insightful
This time tracking app is designed for effortless task management and is one of the best for teams. What I like about it is that every employee in your organization can install and run it in their systems for flexibly tracking hours online and offline. A standout feature is the reminders it sends for filling out timesheets and tracking time.
| Best for | Initial Pricing | User Rating |
| Employee tracking | $8/user/month | 4.8/5 |
8. ActivTrak
If you were not able to find software to ethically track work hours, then I give you ActivTrak. It ensures increased work visibility and efficiency through collaboration with 100% transparency. Furthermore, it provides contextual information on productivity insights, letting you identify the exact source of any occurring issue.
| Best for | Initial Pricing | User Rating |
| Modern analytics | $9/user/month | 4.6/5 |
9. Clockify
This time tracking app for employees gives you complete flexibility over your work hours. Not only is it free for unlimited users but also lets you track time across multiple projects. This time tracker compatible with multiple devices is one of the best to track attendance, productivity, billable hours, and more.
| Best for | Initial Pricing | User Rating |
| Editable time blocks | $3.99/user/month | 4.7/5 |
10. Toggl Track
I like Toggl Track for its simplicity and ease of use. The apps for automatically tracks work hours so that you can concentrate more on the work at hand. Plus, other than the capability to view time in a grid or calendar view, it also converts your work-time into revenue.
However, the only issue is that your employees will have to manually enter the tasks later for each time block created into the time tracking app.
| Best for | Initial Pricing | User Rating |
| Project planning | $10/user/month | 4.7/5 |
Read Also: Top 10 Time Tracking Software for Mac Users in 2025
Why Does Every Industry Need Time Tracking Apps in 2025: 5 Reasons
Work-hour trackers are a necessity for businesses and organizations in every sector in 2025. From IT and education to legal and food industries, there are many benefits of using time trackers. Well, here are 5 of them.
1. Workplace Transparency
Accurately tracking employee work hours ensures increased workplace transparency as you have an idea of every second of the total work-time. Accurate work insights let you make better decisions, reduce burnout, and handle more projects.
However, employee productivity tracking apps for work hours also provide an advantage to employees. By identifying work-time utilization reports, you can reschedule tasks and resources if needed to reduce workload.
2. More Employee Accountability
Employee negligence is another big issue, which is in organizations that don’t use software to track time. However, for those who do, employees are always on their toes, more conscious, and accepting responsibility and accountability for their work. That is obviously due to the clock ticking down.
3. Billing Efficiency
Time trackers also accrue billing and invoicing in many ways. For example, if you hire freelancers, the software will be useful to ensure that you don’t pay them more than the hours they worked.
Plus, utilizing employee time tracking apps also helps you track overtime and ensure that everyone is fairly paid for their hard work.
4. Prevent Time Thefts
Time theft is another big issue, which many reports highlight. According to one I trust, employees steal up to 4.5 hours from their workday, costing businesses billions of dollars every year. However, by utilizing the said software, you will never face this problem again.
5. Meet Project Deadlines
Tracking your time with an application or software also ensures that you meet project deadlines and deliverables. This is because the multiple real-time task timers and reports ensure that everyone is working in synchronization.
Plus, utilizing time tracking apps ensures real-time rescheduling of tasks and resources if and whenever needed.
Top 3 to 4 Time Tracking Apps for 2025: Category-Wise
Here is a category-wise representation of the time tracker applications according to their use cases. For example, DeskTrack, Insightful, and Hubstaff are the best for tracking remote teams and so on.
| Category | Top 3-4 Time Tracking Apps |
| Remote | DeskTrack, Insightful, Hubstaff |
| Simple | DeskTrack, Tick, Harvest |
| Hybrid | DeskTrack, TimeCamp, Insightful |
| Field | DeskTrack, FieldServicely, AllGeo, Hellotracks |
| Personal | DeskTrack, TMetric, MyHours |
| Cost-effective | DeskTrack, Clockify, Timeneye |
| AI-automated timesheet | DeskTrack, Timely, Time Doctor |
| For use with QuickBooks | DeskTrack, QuickBooks Time, Tick, ClickTime |
| Large deskless teams | DeskTrack, QuickBooks Time, AllGeo |
| Independent contractors | DeskTrack, Toggl Track, Clockify |
| Invoicing | DeskTrack (integration with payroll tool), QuickBooks Time, Harvest |
| Mobile | DeskTrack, Tick, Harvest |
Conclusion
I now hope you completely understand the top 10 time tracking apps for 2025. To conclude, all I can say is that I have shortlisted and overviewed the time tracker software in the best way possible. So now I completely leave you with the choice to select your ideal app solution to track your time.
Frequently Asked Questions (FAQ)
Q.1 How Can You Track the Time of Your Employees?
Ans. There are two ways to track employee time.
- Manual timesheets (cumbersome and not recommended)
- Time tracker apps (accurate and recommended)
Q.2 Is Work-Hour Tracking Good for Employees?
Ans. Tracking the time of your employees provides them with many benefits including:
- Increased work accountability and transparency
- Increased work-time utilization optimization
Q.3 How Do You Track the Time of Your On-Site Employees?
Ans. To track the time of your on-site employees, you can use a mobile version of a time tracker app such as DeskTrack. Features in these software solutions such as GPS tracking let you know the work hours of field employees.
Q.4 Why Does Every Industry Need Apps for Tracking Time?
Ans. Here are 5 strong reasons why businesses and organizations worldwide need apps to track their time.
- Workplace Transparency
- More Employee Accountability
- Billing Efficiency
- Prevent Time Thefts
- Meet Project Deadlines
Q.5 Which are the Use Case Categories for Apps for Tracking Time?
Ans. From remote and hybrid to in-office, tools for tracking time have various use case types including:
- Remote
- Simple
- Hybrid
- Field
- Personal
- Cost-effective
- AI-automated timesheet
- For use with QuickBooks
- Large deskless teams
- Independent contractors
- Invoicing
- Mobile
Q.6 Which are the Best Apps for Tracking Time for Organizations?
Ans. Here are the top 10 apps for tracking work hours for businesses.
- DeskTrack
- DeskTime
- Harvest
- Time Doctor
- TimeCamp
- Hubstaff
- Insightful
- ActivTrak
- Clockify
- Toggl Track
