Are you looking for the best time tracking app for use in 2025? It’s right here. Keeping track of you and your employees not only helps in better payroll, invoicing, and auditing but also boosts focus and efficiency. Did you know that unrecorded work hours and activities can cost economies around $50 million? On the other hand, effectively tracking work hours can boost efficiency by up to 20%. So which one will you choose?
However, there are almost infinite time trackers out there. So choosing the best one as per your requirements is daunting. What if I teach you the selection process for your work-hour tracker solution? Plus, I will also help you with a detailed shortlist to quickly jump to your best software to track time.
To round it up, in today’s blog, I will provide you with 15 of the best time tracking apps in 2025. Plus, useful insights such as time tracker software features, steps to choose the best one, and more are in store for you. So let me get started right away with it.
6 Features that Make the Best Time Tracking App in 2025
Make your workday more productive
Time tracking and work management can help you reach your goals
faster.
Regardless of the time tracking app for employees you pick, these are the features you will get. As per my experience, these will either be built-in or integrated from another tool.
1. Real-Time Tracking
The reason you are choosing such software, tool, or application is that you need to know work-hours as it happens. These apps give you real-time information regarding various parameters including:
- Work-time,
- Productive time,
- Unproductive time
- Idle time
- Break time
Knowing all these insights will help you get a 360-degree view of the workings of your employees and teams. In short, you won’t even miss a minor detail regarding employee hours, when you utilize employee productivity tracking apps for work hours.
2. Flexible Tracking
Some users prefer maintaining manual timesheets while others feel more comfortable with automated/automatically tracking their time. There may also be some employees in your organization who prefer a combination of both.
That’s where the software or app you use for keeping a tab of employee work hours needs to be flexible. Another instance I can give you is the capability to track time from anywhere.
3. Reporting
Keeping a tab of work hours is one thing. However, if there are no reports of it, then your employees are simply running task timers. So the best employee time tracking apps also provide you with the feature of reporting detailed insights on where your work-time is being utilized.
4. Invoicing or Data Export
Another amazing feature of apps for keeping a tab on work hours is invoicing. It is a configurable functionality, which lets you input the hourly rates. Then, you can rely on the software to get accurate billable hours data to put in your invoice. However, if invoicing is not available, you can also directly and quickly export the work hours data for payroll.
5. Various Access Points
Another thing to remember is the work-hour app and work-time tracking app will have various access points. What I mean here is that you can start/pause/stop the timer from your preferred device.
For example, you may start the timer from your desktop but you are not near your computer when you want to stop it, in such a case the app must give you the flexibility to stop the timer from your smartphone.
6. AI Features
Another essential feature these days is AI integration for automation and increased work-hour tracking accuracy. Other than that, the time tracker application will also become more accurately predictive and may forecast future hours requirements for specific tasks. Overall, AI integration enhances the capabilities of your time tracking app manyfold. For instance:
- Automatic time tracking based on specific triggers such as closing or opening of an app.
- Automatic smart time categorization into various labels such as meeting time, idle time, and productive time.
- Predictive analysis and voice-enabled attendance tracking.
Read More: Top 15 Best QuickBooks Time Alternatives in 2025
8 Benefits of Time Tracking Apps for Businesses in 2025
So now you have wrapped the features of time tracking apps around your head. However, do you know the benefits of tracking your work hours? The moment I started tracking my time with the best software, my work-life has became much better and calculated. Here’s why.
1. Identify Time Wastage
Here’s the problem. Most employees who fail don’t know the difference between ‘I think I am productive’, and ‘I know I am productive.’ In my case, I thought I was productive. However, when I started using a time tracker app, I found out that:
- I spent 1 hour on social media.
- 2 hours went by procrastinating
- 30 minutes of distractions by looking at others’ work.
That’s 3 hours and 30 minutes of my work-time thrown into the garbage. I realized, that time tracking apps work in exact and not around. So I was able to eliminate time wastage from my work life and improve my work-time utilization efficiency and productivity manyfold. So you will, by tracking your time.
2. Enhanced Scheduling
Did you know that an ideal work-break schedule is 90-20? That’s 20 minutes of break every 90 minutes of work. Well, how will you manage that, when all your focus is on the work and nagging by your superior? You can’t. However, your time tracker software can.
The scheduling feature is either built-in or can be directly accessed by integrating with employee scheduling software. Then, you can input the breaks into your schedule. In my case, my time software simply notifies me when:
- It’s time for me to take a break.
- It’s time for me to end my break and start working.
3. Improved Time Management
Thanks to real-time work-time detailed utilization reports from my time tracking app, I can get insights into my most productive and unproductive activities. Plus, I can also identify, which tasks consume the most time and other essential details. Armed with all this data, I can better adjust my timelines to work according to my requirements. For instance, I can schedule the most daunting task during my peak productive hours.
4. Accurate Project Estimations
Using my time tracker software, I was able to figure out the time contributions of every employee, team, and department. This way, I was able to calculate how much work everyone was doing and it was a lot more than I expected and presumed. Overall, I was able to accurately calculate how much I need to charge more from my clients for the hard work of my dedicated employees.
| Expert Insight |
| Freelancers can use this feature to accurately bill clients by adjusting their hourly rates according to their work-time utilization project-wise. |
5. Better Work Focus
When you are manually tracking your time, your focus shifts from your task to the clock ticking, which makes your productivity zero. So I have a better solution for you. Let your free time tracking app do that for you. That way, you will focus only on the task at hand, and thus become a more efficient employee. It’s as simple as that.
6. Data-Driven Decision-Making
At times, it becomes hard for the employees to estimate their efficiency using time tracker apps. That’s where you come in. Thanks to the access permissions feature of the tool, I can access the work-time utilization performance reports of my entire teams, individual employees, and departments.
What this does is allow me to identify work flaws, gaps, unproductive patterns, and obstructions. Simply put, I can quickly spot where my teams are going off track using the time tracking app and provide the best data-driven solution that works every time.
7. Improved Accountability
Before I started tracking the time of me and my employees using the app for tracking time, they used to blame each other for any delay I found in the work. However, now it has just turned upside down. Again, due to accurate work-time utilization reports, I can know who exactly is responsible for stalling the work and/or is goofing off instead of working. The result of all this is that now I have more accountable and responsible teams.
8. Stress Reduction
Using the time tracking app, the stress levels of me and my employees have almost gone down to zero. That’s because:
- No one misses deadlines.
- Me and my employees take more breaks but still stay on schedule.
- Accurate client billing ensures that I get the correct payment for the work done and my employees are also happy and satisfied due to getting timely and correct payments (salary/wages).
5 Steps to Choose the Best Time Tracking App for Your Business in 2025
As I mentioned before, there are almost endless time tracker apps. According to my knowledge, expertise, experience, and habit of testing such tools, I found out that some of them are just trinkets that run count seconds (not useful at all).
The idea is that you need to end up using the best and most fully-featured tool to track and report work hours. So if you have the dedicated teams, time, and resources for it, then I have the 5 steps I used to select my time tracking app for you.
1. Requirement Analysis
The first thing you need to do when choosing an app for tracking time is analyze your and your employees’ needs. This includes asking yourself questions like:
- How many teams do I have?
- Which employees in my teams need to track their work hours?
- Which features do I need?
- How much costs will be incurred?
- Which operating systems do I have in my organization? (the time software you finalize must have multi-OS support)
- Do I need the time software to be flexible and scalable?
- What is the level of customization that I need?
Based on the answers you get from these questions, you will have a clear imagination of the kind of time tracking app working in your organization. In short, a mind map.
2. Feature Check
Once the requirements are clear, you need to jot them down. Based on all this data, you need to look for the time tracker software that provides you with exactly the features and functionalities you want.
By exact, I mean, no hidden features, or anything unnecessary. All this will add to your expenses as you will be paying for what you will never use. Instead, I recommend looking for the best time tracking app with integrations and or add-ons (for features you might need in the future), along with the other functionalities you need.
3. Cost vs. RoI Evaluation
Another essential thing to do when looking for the best app to track your time is to evaluate the costs vs. RoI. Remember that this software solution will only be an asset that will help you improve focus and efficiency and not the entire reason behind it. So your final choice must have a ‘YES’ answer to these 3 questions.
- Are the results equal to or higher than my expectations?
- Does the software include all the features I need?
- Are the costs involved less than the RoI?
4. Shortlisting
Based on all the 3 analyses you have done so far, you will make a shortlist of the best time tracking apps that fit all your criteria. The best way to test the software before finalizing is to:
- Read genuine reviews.
- Get free demos and trials.
- Enquire with those already using the applications in your checklist.
5. Finalizing
Now all that’s left for you to do is finalize the best app to track time for your employees. Based on the free trials and demos you availed of, you will know, which solution will work the best according to your requirements, working and device infrastructure, and RoI expectations.
15 of the Best Time Tracking Apps in 2025
To help you choose the best option for improving the success, focus, and efficiency of your and your employees, I listed the top 15 work-time tracker apps. Below I have included an overview, best for, initial pricing, and user rating of each application to help you make a wise choice.
- DeskTrack (Best overall)
- DeskTime (Best for workflow management)
- Harvest (Best for project and expense tracking)
- Time Doctor (best for hybrid teams)
- TimeCamp (best in the free category)
- Hubstaff (best for workforce management)
- Insightful (best for employee tracking)
- ActivTrak (best for modern analytics)
- Clockify (best for simple yet effective features)
- Toggl Track (best for project planning)
- TMetric (best for basic requirements)
- ClickTime (best for customizable timesheets)
- Timeneye (best for general use)
- My Hours (best for individuals and teams)
- Everhour (best for employee and project hours tracking)
1. DeskTrack
DeskTrack ensures that your employees work when they are supposed to. This time tracker, employee activity tracking, project management, and productivity tracking integrated tool is the best for your in-office, remote, and on-site employees. To ensure optimal work-time utilization in your organization, DeskTrack provides these key features.
1.1 Real-Time Work-Hour Tracking
This time tracking app for employees provides you with the feature to track the work hours of your employees as it’s happening. You will know how much time is being spent on each task and will be able to identify the optimality level on the spot.
1.2 Multiple Timesheet Views
DeskTrack provides you with the flexibility to view the timesheet however you like. You can see it in the calendar view with colour-coded task progress bars user-wise, teamwise, department-wise, or for your entire organization.
Another option is the week view, which shows you the attendance details of users with their currently assigned projects.
Plus, the employee productivity tracking app also provides you with the project list view, which shows you the project status with other details like client name, assignee, start date, etc.
1.3 Screenshot Tracking
Utilizing this feature of the app lets you see the workflow in action. What I mean here is that you can configure the software to take screenshots of your employees’ desktops at fixed intervals. The default setting is 5 minutes (cannot be decreased). However, you can increase it as per your requirements.
1.4 Easy Project Management
What I find unique about DeskTrack is the work-time tracking app’s clean and user-friendly interface, which lets you create as many projects, tasks, checklists, and subtasks as you need within a few clicks. Furthermore, the feature of being able to track the progress in real-time is also very useful.
1.5 Seamless Integrations
Another feature I find useful in the software is how it can seamlessly integrate with the other tools and apps you use. That is track time at the pace you use these apps.
Accessing, and sharing information, processes, and utilizing all the features from a single platform just got easier. For example, integrate the employee productivity tracking app with your payroll tool and you can directly send work hours data for accurate payroll processing.
1.6 Detailed Activity Tracking & Reporting
DeskTrack also provides you with the feature to get detailed reports on employee activities including the apps, URLs, and files used. For example, you can get the start time, exit time, duration of visit, and other details for a website your employee visits.
1.7 Attendance Tracking
DeskTrack tracks the attendance of your employees based on the time spent on the systems and the clocking time. Plus, time deviation details can also tell you how much time your employee wasted after clocking in.
| Best For | Initial Pricing | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. DeskTime
DeskTime is one of the best time tracking apps for employees, which runs in the background, tracking every employee hour down to the last second. Overall, it provides you with a complete overview of your workday.
| Best For | Initial Pricing | User Rating |
| Workflow management | $7/user/month | 4.5/5 |
3. Harvest
Harvest is a simple project tracking tool, which tracks project and task durations. The software provides you with valuable team and project insights and a feature for hassle-free billing with automatic invoicing. Also, did I mention that the software has practical applications for everyone?
| Best For | Initial Pricing | User Rating |
| Project and expense tracking | $12/user/project | 4.5/5 |
4. Time Doctor
Time Doctor is one of the best apps in the market for work hours and productivity tracking. Furthermore, it has an exceptional timesheet feature. Time Doctor lets you Smartly navigate across timesheets and it also acts as payroll software. However, what makes it stand out is that you can either get a detailed or summarized work overview.
| Best For | Initial Pricing | User Rating |
| Hybrid teams | $7/user/month | 4.5/5 |
5. TimeCamp
The next employee time tracking app in my list is the best in the category of free time trackers for unlimited users. Nonetheless, it lets you access team performance, project profitability, and productivity reports from anywhere. Plus, it also helps you speed up invoicing by calculating billable and non-billable hours.
| Best For | Initial Pricing | User Rating |
| Best in the free category | $7/user/month | 4.7/5 |
6. Hubstaff
Hubstaff provides multiple flexible features for project management, team collaboration, and remote, and on-site staff management. Furthermore, advanced features such as geofencing and smart reporting let you update project status, observe global employees, or set out accurate timesheets.
| Best For | Initial Pricing | User Rating |
| Workforce management | $7/user/month | 4.6/5 |
7. Insightful
This time tracking app is designed for effortless task management and is one of the best for teams. What I like about it is that every employee in your organization can install and run it in their systems for flexibly tracking hours online and offline. A standout feature is the reminders it sends for filling out timesheets and tracking time.
| Best For | Initial Pricing | User Rating |
| Employee tracking | $8/user/month | 4.8/5 |
8. ActivTrak
If you were not able to find software to ethically track work hours, then I give you ActivTrak. It ensures increased work visibility and efficiency through collaboration with 100% transparency. Furthermore, it provides contextual information on productivity insights, letting you identify the exact source of any occurring issue.
| Best For | Initial Pricing | User Rating |
| Modern analytics | $9/user/month | 4.6/5 |
9. Clockify
This time tracking app for employees gives you complete flexibility over your work hours. Not only is it free for unlimited users but also lets you track time across multiple projects. This time tracker compatible with multiple devices is one of the best to track attendance, productivity, billable hours, and more.
| Best For | Initial Pricing | User Rating |
| Editable time blocks | $3.99/user/month | 4.7/5 |
Read More: Which Industries Benefit the Most from Time Tracking Software?
10. Toggl Track
I like Toggl Track for its simplicity and ease of use. The app automatically tracks work hours so that you can concentrate more on the work at hand. Plus, other than the capability to view time in a grid or calendar view, it also converts your work-time into revenue.
However, the only issue is that your employees will have to manually enter the tasks later for each time block created into the time tracking app.
| Best For | Initial Pricing | User Rating |
| Project planning | $10/user/month | 4.7/5 |
11. TMetric
The next time tracker app on my list is TMetric. When I first tried it out, I didn’t find it too fancy or advanced. However, if your requirements are basic, then it is a good choice. Nonetheless, a feature of TMetric, which I find useful is the bulk edit time entry. This functionality is useful if you missed logging some tasks in an automated fashion as you can fill them all in at the end of your day, in your break, or whenever you get the time for it.
| Best For | Initial Pricing | User Rating |
| Basic requirements | $5/user/month | 4.5/5 |
12. ClickTime
ClickTime is all about data analytics. What I mean by that is that by using the time tracking app, you can check past performances, compare productivity levels, and even spot those who forgot to fill in their timesheets. Also, did I mention that it provides you with customizable timesheets for you and your employees’ convenience?
| Best For | Initial Pricing | User Rating |
| Customizable timesheets | $9/user/month | 4.6/5 |
13. Timeneye
Timeneye is one of the best apps for tracking time for your iOS devices. Plus, it also works well on Android and Web. Moreover, it provides you with a colourful and user-friendly interface to assist you in enhancing time management in your organization. Furthermore, Timeneye is also integrated with apps like Slack and Taskade.
| Best For | Initial Pricing | User Rating |
| General use | $7/user/month | 4.8/5 |
14. My Hours
If you are looking for a time tracking app to simplify coordination between your hours, teams, and projects, then My Hours is a good choice. It provides a plethora of useful features such as task prioritization and assignment. Overall, it is my top recommendation for small businesses, marketers, and individuals.
| Best For | Initial Pricing | User Rating |
| Individuals and teams | $7/user/month | 4.8/5 |
15. Everhour
Everhour is all about project management. I find it useful how it allows your project managers to work together, track billable hours, and keep tabs on the progress of the projects.
Plus, the automatic payroll and billing feature saves you a lot of time as well. Also, did I mention that it is also an employee productivity monitoring software?
| Best For | Initial Pricing | User Rating |
| Employee and project hours tracking | $10/user/month | 4.7/5 |
Top 5 Reasons Every Industry Need Time Tracking Apps in 2025
Work-hour trackers are a necessity for businesses and organizations in every sector in 2025. From IT and education to legal and food industries, there are many benefits of using time trackers. Well, here are 5 of them.
1. Workplace Transparency
Accurately tracking employee work hours ensures increased workplace transparency as you have an idea of every second of the total work-time. Accurate work insights let you make better decisions, reduce burnout, and handle more projects.
However, employee productivity tracking apps for work hours also provide an advantage to employees. By identifying work-time utilization reports, you can reschedule tasks and resources if needed to reduce workload.
2. More Employee Accountability
Employee negligence is another big issue, which is in organizations that don’t use software to track time. However, for those who do, employees are always on their toes, more conscious, and accepting responsibility and accountability for their work. That is obviously due to the clock ticking down.
3. Billing Efficiency
Time trackers also accrue billing and invoicing in many ways. For example, if you hire freelancers, the software will be useful to ensure that you don’t pay them more than the hours they worked.
Plus, utilizing employee time tracking apps also helps you track overtime and ensure that everyone is fairly paid for their hard work.
4. Prevent Time Thefts
Time theft is another big issue, which many reports highlight. According to one I trust, employees steal up to 4.5 hours from their workday, costing businesses billions of dollars every year. However, by utilizing the said software, you will never face this problem again.
5. Meet Project Deadlines
Tracking your time with an application or software also ensures that you meet project deadlines and deliverables. This is because the multiple real-time task timers and reports ensure that everyone is working in synchronization.
Plus, utilizing time tracking apps ensures real-time rescheduling of tasks and resources if and whenever needed.
Category-Wise Time Tracking Apps for 2025
Here is a category-wise representation of the time tracker applications according to their use cases. For example, DeskTrack, Insightful, and Hubstaff are the best for tracking remote teams and so on.
| Category | Time Tracking Apps |
| Remote | DeskTrack, Insightful, Hubstaff |
| Simple | DeskTrack, Tick, Harvest |
| Hybrid | DeskTrack, TimeCamp, Insightful |
| Field | DeskTrack, FieldServicely, AllGeo, Hellotracks |
| Personal | DeskTrack, TMetric, My Hours |
| Cost-effective | DeskTrack, Clockify, Timeneye |
| AI-automated timesheet | DeskTrack, Timely, Time Doctor |
| For use with QuickBooks | DeskTrack, QuickBooks Time, Tick, ClickTime |
| Large deskless teams | DeskTrack, QuickBooks Time, AllGeo |
| Independent contractors | DeskTrack, Toggl Track, Clockify |
| Invoicing | DeskTrack (integration with payroll tool), QuickBooks Time, Harvest |
| Mobile | DeskTrack, Tick, Harvest |
Do More Than Just Time Tracking with DeskTrack
I now hope you completely understand the top 15 time tracking apps for 2025. As a final word, I can say that by using the best app to track your time, you can save a lot of time and unnecessary expenses to increase the efficiency and productivity of you and your employees. That is if you know how to select the right option for your business. However, what if you need more than just features for tracking your work hours? I recommend using DeskTrack, which has every feature you need to maintain and manage work integrity in your organization. From flexible scheduling and attendance tracking to seamless project management and real-time employee time and activity monitoring, it provides this all-in-one in the most intuitive, easy-to-set-up, quick-to-learn, and use interface.
Frequently Asked Questions (FAQ)
Q. How Can You Track the Time of Your Employees?
Ans. There are two ways to track employee time.
- Manual timesheets (cumbersome and not recommended)
- Time tracker apps (accurate and recommended)
Q. Is Work-Hour Tracking Good for Employees?
Ans. Tracking the time of your employees provides them with many benefits including:
- Increased work accountability and transparency
- Increased work-time utilization optimization
Q. How Do You Track the Time of Your On-Site Employees?
Ans. To track the time of your on-site employees, you can use a mobile version of a time tracker app such as DeskTrack. Features in these software solutions such as GPS tracking let you know the work hours of field employees.
Q. Why Does Every Industry Need Apps for Tracking Time?
Ans. Here are 5 strong reasons why businesses and organizations worldwide need apps to track their time.
- Workplace Transparency
- More Employee Accountability
- Billing Efficiency
- Prevent Time Thefts
- Meet Project Deadlines
Q. Which are the Use Case Categories for Apps for Tracking Time?
Ans. From remote and hybrid to in-office, tools for tracking time have various use case types including:
- Remote
- Simple
- Hybrid
- Field
- Personal
- Cost-effective
- AI-automated timesheet
- For use with QuickBooks
- Large deskless teams
- Independent contractors
- Invoicing
- Mobile
Q. Which are the Best Apps for Tracking Time for Organizations?
Ans. Here are the top 15 apps for tracking work hours for businesses.
- DeskTrack
- DeskTime
- Harvest
- Time Doctor
- TimeCamp
- Hubstaff
- Insightful
- ActivTrak
- Clockify
- Toggl Track
- TMetric
- ClickTime
- Timeneye
- My Hours
- Everhour
