What is Employee Monitoring Software – A Brief Overview & Importance

what is employee monitoring

Employee monitoring is the major concern of many organizations today. Most business owners suffer from employee monitoring problems and they are searching for how to monitor employees what is online employee monitoring software? The employee monitoring system is used to collect information about employees’ activities & behavior at the workplace. According to Research Conducted by International Data Corp(IDC), 30-40% of employees do non-work-related activities on the internet. Another study found that 21-31 percent of employees actively engage in unethical behavior, including as transferring sensitive information such as intellectual property and company secrets to outsiders, putting many critical assets and projects at risk. Therefore we need a robust employee monitoring system that helps employers to safeguard from risks.

What is Employee Monitoring Software?

Now check what is employee monitoring software. Employee monitoring is a technological method of gathering information about remote, freelance & in-house employees’ work activities, to track their performance & efficiency. The primary function of employee monitoring is to track employees’ productivity. It is a critical component of every business. Without proper employee time tracking, it is difficult to ensure that your company is producing a quality product. The most common reason organizations implement employee monitoring solutions is to increase productivity as well as overall employee retention. 

According to Wikipedia, “Employee monitoring is the (often automated) observation of employees’ activities. It is used by organizations for a variety of reasons, including tracking performance, avoiding legal liability, protecting trade secrets, and addressing other security concerns. Because of the impact on employee privacy, this practice may have an impact on employee satisfaction. The extent and methods of employee time tracking vary by organization.

Employee Monitoring Software Market

According to Market Watch, “The Global Employee Monitoring Software market is anticipated to rise at a considerable rate during the forecast period, between 2022 and 2028. In 2021, the market is growing at a steady rate and with the rising adoption of strategies by key players, the market is expected to rise over the projected horizon”.

The global Employee Monitoring Software market is projected to reach USD million by 2028 from an estimated USD million in 2022, at a CAGR of % during 2023 and 2028.

North American market for Employee Monitoring Software is estimated to increase from USD million in 2022 to reach USD million by 2028, at a CAGR of % during the forecast period of 2023 through 2028.

Asia-Pacific market for Employee Monitoring Software is estimated to increase from USD million in 2022 to reach USD million by 2028, at a CAGR of % during the forecast period of 2022 through 2028.

What is the Purpose of Employees Monitoring?

The purpose behind employee tracking & monitoring is to gather data on employees’ online & offline activities in order to monitor their behavior. This data can be very helpful to understand the employee’s efficiency and effectiveness and also find that either your organization is at risk or not.

Types of Employee Monitoring

What is employee monitoring software? one of the most common questions that arise in business owner mind is the types of employee monitoring software. There are many different types of employee tracking that many businesses use today. Now let’s discuss the types of monitoring employees that can be helpful more.

  • Keystrokes  Monitoring

What is Keystroke Monitoring? In this employee monitoring, Keystrokes are tracked to determine how long and how often an employee enters information into the system. Keystrokes can also be used for password recovery and for identifying users that are accessing the system inappropriately.

  • Video Monitoring

Employee Video monitoring through cameras has become more common in offices throughout the world as a way to monitor employees’ behavior at work. These cameras can also be used to monitor customer behavior as well as criminal activity outside the business premises. 

Read more: Pointers to Select the Best Employee Productivity Monitoring Software

  • Email Monitoring

Employee Email monitoring systems allow managers to see all incoming and outgoing email messages from employees’ inboxes as well as who sent or received them along with when they occurred. This gives managers insight into what is going on within their departments so they know if an issue needs immediate attention

  • Time Tracking Software

What is employee time tracking software? it is a very common thing to consider in this work culture era. Then we provide the exact answer and proper working, Employee tracking software is a great way to track employee performance, productivity, and attendance. It provides a centralized dashboard that displays all employee data in one place, allowing you to easily identify trends and make adjustments.

  • Field Employee GPS Tracking

Many companies have the field workforce required GPS tracking system to monitor field employees, and they ask about What is field employee GPS tracking? So GPS tracking is an excellent way to track employees who work in remote settings such as factories or construction sites. Employers can monitor full day location of their employees where they are visiting & spending their time in a day

Read More: Impact of Employee Monitoring Software on your Personal Growth

Are Online Employee Monitorings a Good Idea?

Why is online employee monitoring a good idea? This question and fear rising in every employee because there is various controversy, Some employees and employers take it as a positive side and some take it as doubt on their honesty so I will tell them employee monitoring not only to monitor employees but also it can increase productivity, efficiency, and accuracy of work.

So according to me employees and employers take it as a positive side.  but keep in mind that there can be potential security risks. It allows you to know what they’re doing, and it helps you control them. If an employee is spending too much time on social media or sending inappropriate emails, you’ll know about it before it becomes a problem. You also have the opportunity to provide guidance for behavior modification and/or disciplinary action if needed.

However, monitoring employees’ online activity can also raise concerns about privacy issues and how much access their employer has over their online activity. While some companies handle this issue differently (some simply ban all social media use during work hours), others may want to limit access to certain sites or even require passwords for certain accounts so they can monitor the content being shared by employees.

Is Employee Monitoring Legal?

Yes, employee monitoring is right for your team & legal. Employers have legal rights to track their employees to check their performance at certain time periods. Either they use anyway like software to monitor employees, video monitoring, keystroke monitoring, etc. Prior to installing Employee Productivity Monitoring Software, employers should perform a Privacy Impact Assessment to identify any challenges that may arise. Read more.

Importance of Employee Monitoring 

Employee monitoring is a very important aspect of employee management because it allows you to identify any issues that may arise with your employees as well as provides you with information about how well they’re doing their job. 

It helps employees work more efficiently and effectively. It also helps them to be aware of the tasks they need to perform, as well as their deadlines. This is vital if you want your employees to be at their best, so they can complete their tasks on time.  Also,  helps to increase employee productivity which is the major reason for installing employee tracking in the workplace

 It is a very important aspect of employee tracking. It helps in identifying problems and managing them effectively. This also helps in motivating employees toward their work and keeping them motivated in their personal life.

Read more: Famous Industries that use Employee Monitoring Software

Pros of Employee Monitoring

Employee monitoring has become an increasingly popular practice in many workplaces. While some may view it as an invasion of privacy, there are actually several benefits to employee monitoring that make it a valuable tool for employers. Let’s examine the benefits of employee monitoring and why organisations should use it.

1. Increased Productivity

The main advantage of staff monitoring is higher productivity. Employees are more likely to stay focused and on-task throughout the day if they are aware that their actions are being watched. Employee productivity levels may increase as a result, and their overall performance may improve.

2. Improved Accountability

When employees know that their actions are being monitored, they are more likely to follow company policies and procedures, as well as behave in a professional manner. This can help to reduce the number of errors and mistakes made by employees, which can ultimately save the company time and money.

3. Enhanced Security

Another benefit of employee monitoring is enhanced security. By monitoring employee activities, companies can identify and prevent security breaches before they occur. This can include everything from unauthorized access to company data to the theft of physical assets.

4. Better Time Management

Employees can identify areas where they may be squandering time or where they could be more effective by tracking the time they spend on particular tasks. They may be able to prioritise their tasks and utilise their time more effectively as a result.

5. Compliance with Regulations

Many industries are subject to strict regulations regarding data privacy and security, and employee monitoring can help ensure that companies are meeting these requirements.

Cons of Employee Monitoring

While employee monitoring can have several benefits, there are also some potential drawbacks that should be considered before implementing a monitoring system in the workplace. Here are some of the cons of employee monitoring:

1. Invasion of Privacy

There is no doubt that employee monitoring can be viewed as an invasion of privacy. An employee may feel that their personal activities are being monitored, which can make them feel uncomfortable or violated. As a result, it can result in a lack of trust between employees and employers, resulting in decreased morale and job satisfaction.

2. Decreased Job Satisfaction

A decrease in job satisfaction can also be caused by employee monitoring. Employees may feel that they are not trusted by their employers, which can lead to feelings of resentment and frustration. In the long run, this can result in increased turnover rates and decreased job performance.

3. Misuse of Information

Another potential downside of employee monitoring is the risk of misuse of information. If monitoring data is not handled properly, it can be used in ways that are detrimental to employees or the company.

4. Cost

Employee monitoring systems can also be expensive to implement and maintain. This can be a significant financial burden for small businesses, and may not be a justifiable expense for some companies.

5. Potential for Errors

Finally, there is always the potential for errors when it comes to employee monitoring. This can include everything from technical glitches to misinterpretation of data. These errors can have serious consequences, such as false accusations against employees or incorrect performance evaluations.

Read more: Pros & Cons of Employee Monitoring Software

How to Select the Best Employee Monitoring Software

The best employee monitoring software is the one that allows you to keep track of your workers, check their work and make sure they are performing the tasks well. It is important to have good employee monitoring tools in place so that you can be assured that there are no mistakes or issues with your employees.

Before deploying an employee monitoring software, you will have to look at the features that it has. It is important to know what kind of features you want in an employee monitoring system so that you can choose the right one for your needs.

There are several common things that you should consider when looking for employee monitoring software. These include:

1) Cost – The main consideration for employee monitoring software is cost, which should not be too expensive as this will make it difficult for most people to afford it. 

2) Simplicity – The simpler the way it works, the better off everyone will be when using this type of technology. The more complex it is, the there will be more problems with them 

3) Reporting –  It should be able to provide custom reporting. Employers can able to get custom reports of their employees.

4) Real-time Data – It can provide real-time data for employees’ productivity.

Read more: 10 Pointers to Select the best Employee Monitoring Software

How DeskTrack is the Best Software for Employee Productivity Tracking?

DeskTrack is an employee monitoring and time tracking software to help enhance employees’ productivity. Nowadays, the employee is one of the major concerns. Businesses require robust employee productivity monitoring software that helps in many ways. DeskTrack has proven it is one of the best employee monitoring software many times. Managers can keep track of employees’ working hours, online & offline activities, screenshots, projects, tasks, roaster management, etc. It provides the option of creating customized reports of real-time data.

DeskTrack top benefits you get for your business:


Employee monitoring is one of the most demanded topics in today’s world as businesses tend to lose a lot out of it, but an increasing number of companies getting benefit from employee productivity monitoring software in many ways, thus helping them to grow as well.

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