10 Pointers to Select THE Best Employee Monitoring Software

10 Pointers to Select THE Best Employee Monitoring Software

Businesses across industries saw a 44% increase in remote work post the onset of the pandemic. Ensuring employee productivity and compliance with company policy outside company walls is critical for businesses to remain profitable in a remote work model.

Deploying employee monitoring software is the need of the hour, irrespective of whether the business is a startup or a Fortune 500 one. Simply put, it helps to measure team performance, ensure policy compliance, and keeps the business afloat with measurable productivity reporting.

In a previous blog post, we discussed top time management tips for remote work. Today, we will demonstrate how to select the best employee monitoring software with examples from DeskTrack, our enterprise-level productivity monitoring tool that won the Best Support and Best Meet Requirement citation from Software Suggest.

10 Best Employee Monitoring Software Selection Checklist

Here are 10 pointers to make selecting the best employee monitoring software straightforward.

#1 Categorizing Applications to Track Productivity

The first step is categorizing applications into “productive” and “unproductive” sections.

A good employee monitoring software enables you to “WhiteList” applications that the employee requires to remain productive. Then, if and when managers notice a team’s productivity going down, they can quickly identify the cause and course-correct.

DeskTrack-Application-WhiteListing
DeskTrack-Application-WhiteListing

One can whitelist relevant applications on DeskTrack software as per team members’ job requirements to track productive time.

#2 Reducing Time-Sink with Browser History Tracking

Browsing through the web may be required for some roles, but it is also a potential time-sink that can cost the business.

Browser history tracking and website blacklisting are features indicative of quality employee monitoring software.

DeskTrack-URL-Blacklisting
DeskTrack-URL-Blacklisting

Using blacklist URLs, managers can block social media sites to prevent time-sink and loss of productive hours.

#3 Grouping Users per Job or Role

Different positions in a company require the use of different applications. For instance, social media managers spend most of their time on websites like Facebook and Twitter.

However, web developers don’t require Facebook and Twitter to produce the desired outcome for the business.

The ability to create user groups and whitelist and blacklist applications and URLs specific to employee roles makes for fine-grained employee monitoring.

With DeskTrack, you can create groups with different whitelisted applications and blacklisted URLs in a matter of minutes.

#4 Controlling Members’ Data Access

Not every user of an employee monitoring tool requires access to all of the company’s data. For example, managers need access to employee application detail reports, absentee reports, and URL detail reports to gauge employee productivity.

However, employees working under a manager do not need access to this data. Therefore, when looking for employee monitoring tools, ensure that you can create user roles and manage access for them.

DeskTrack Employee/User Access Control
DeskTrack Employee/User Access Control

DeskTrack simplifies the process with an easy hierarchical grouping of team roles and responsibilities to create a siloed monitoring structure.

#5 Detailed Activity Reporting Statistics

In the modern era, productivity cannot be measured by a single metric. Instead, employees use a range of applications and use the Internet to complete their tasks.

DeskTrack’s Available Reports for Employees
DeskTrack’s Available Reports

Reports such as attendance reports, application reports, blacklisted URL reports, and monthly analysis reports are possible with DeskTrack. In addition, it will enable the managers to have a birds-eye view of overall employee productivity and drill down into the data to compare employee and team efficiency.

#6 Real-Time Productive Data Visualization

Quality employee monitoring software will give you a real-time view of user and company productivity right on the dashboard.

Here is a screenshot of how DeskTrack collects data of every team member and presents it in a simplified manner for managers and management to review.

DeskTrack’s Dashboard for Employees
DeskTrack’s Dashboard for Employees

Data visualizations in bar charts, especially graphical charts that measure productive and unproductive time, can enable managers to analyze team progress quickly.

#7 Invisible Tracking Module

Some business owners prefer discreetly monitoring their employees’ productivity. The best employee monitoring tools allow admins to install an invisible tracking module on the employees’ computers.

With DeskTrack, you can choose to keep the monitoring software hidden from the user. You can use the Tagger module with which activities can be paused and resumed and is 100% configurable.

#8 Live Screenshot Capturing

Live screenshot capturing is often considered the most reliable way to monitor employee progress and policy compliance.

The best SaaS/cloud monitoring software stores recorded data on online servers, allowing managers to access them without much hassle.

Employee Live Screenshot Capturing
Live Screenshot Capturing

This feature of DeskTrack is particularly suitable for projects that need implementation in real-time, allowing teams to work in tandem, monitor progress instantly, share live feedback, and deploy on time.

#9 Login/Logout Time Reporting

Login and logout times are excellent indicators of employee efficiency and consistency. The login/logout feature generates a timesheet right on the dashboard, indicating when the employees start and finish their workday.

#10 Measurable Cost Incurred by the Company

Calculating the time spent on specific projects or aspects of a business is considered the biggest challenge of the remote work model.

DeskTrack’s monthly timesheet option gives an idea of the cost to the company through the measurement of productive and unproductive time. The presence of idle and unproductive time enables the company to identify skill gaps and take course correction steps.

The best employee monitoring software makes tracking billable hours convenient and removes the need to hit a “Start” and “Stop” button.

Endnote

Finding the right tool can help manage employee productivity, keep a precise track of billable hours, and efficiently manage the business cost.

Take your team to the next level with DeskTrack, a robust and functional time tracking and employee monitoring software that syncs across multiple business verticals.

31 thoughts on “10 Pointers to Select THE Best Employee Monitoring Software

  1. You really make it seem so easy with your presentation but I find this topic to be really something which I think I would never understand. It seems too complex and extremely broad for me. I am looking forward for your next post, I will try to get the hang of it!

  2. Thanks for sharing a list of the most trending and best employee monitoring software which is working nowadays and also they all are most famous day by day by their features. I don’t want to miss any single post or article on a daily basis. Your website provides a very unique concept and information. Keep posting helpful and interesting posts. Thank again DeskTrack.

  3. You have really outlined the great features that employee monitoring software should have. All too often, employees find themselves unable to resist abusing the privileges that their company gave them, resulting in lost deadlines and longer time to complete projects on hand. Under this situation, content filtering software will allow you to effectively deal with and control such activities.

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