Are you looking for employee scheduling software in 2025 for your business? Probably, the best one? Then, my friend, continue reading. These days, due to the diverse workforce and global employee base, setting optimal schedules for your teams can be a complex task. However, with specialized software solutions, it becomes as simple as breathing. So, today, I will try my best to help you choose the best tool to assist you with the job.
A workforce scheduler online is a tool, which assists you in automating scheduling. Thus, it takes the heavy burden of manually assigning tasks to employees off your shoulders. The best part, which I find very helpful is that the software is 100% customizable to fit you and your business’s needs.
With that being said, choosing the best employee scheduling software to fulfill all your requirements can be a daunting task. However, I have got that covered for you as well. So, let’s get right into it.
How to Choose the Best Employee Scheduling Software in 2025?
Here’s what to look for when choosing the correct app for scheduling employee for your business. Assessing these features is essential for implementation success.
1. Ease of Use
If you are looking for a good app for scheduling the workforce, then it should first be easy to use. I know what you are thinking. Why? It’s only a scheduling tool. However, these software solutions work differently than your usual applications. Hence, the ease of use is an essential factor.
2. User Interface
Similarly, good automated workforce scheduling software must also be user-friendly. Since there may be many features available, if all of them are not properly arranged and accessible, then it can overwhelm users, which, let me tell you, is not a good thing for your company. Since it’s already making the situation worse than it already is.
3. Seamless Integration
When choosing a good workforce schedule software, we are not only looking for one scheduling feature but also other features. However, you won’t buy many tools for the same, will you? Instead, I recommend checking whether the software solution can integrate with the other tools you are using or not.
4. Easy Collaboration
The last thing you want to check before finalizing your online employee scheduling software for workforce management is the collaboration function. Although I generally use this feature to communicate with my remote and on-field teams, it is also good for optimizing in-office staff communication in your organization.
5. Simple Customizations
If you ask me. No one buys rigid software these days. Especially, when it comes to something as essential as workforce scheduling software. So, that’s that. Customizations allow you to make the software work exactly as per your requirements, which is a great thing. More so, when you have complex rules for scheduling your teams.
Read Also: Business Management Software: The Complete Guide for 2025
What Does Workforce Scheduling Software Price?
So, now you know the first half about selecting the right tool for scheduling the employee, let’s discuss the second half. The other aspect you need to consider is the expense involved.
How much does it cost? Simple workforce software may be available for this job. However, you may not get all the features and functionalities you may need. For paid applications, you need to weigh against your requirements.
- Does it have all the features you need?
- Is it flexible and customizable?
- Does it comply with the work culture, policies, and employee monitoring rules of your company?
If all these conditions are met, then you can set a budget. Typically, workforce scheduling software will cost $2-8/month on average. However, as per my knowledge, I can tell that this may vary based on the pricing plans. A rule of thumb is that the higher the cost, the more features you get. However, as I mentioned before, your priorities always come first.
Top 15 workforce scheduling software in 2025
Now, let’s get started selecting the best-fit workforce scheduling software for your business. Based on my knowledge and experience, I have listed the top software for 2024 based on their features and prices. Plus, I have also mentioned the pros and cons to help you better shortlist your options.
- DeskTrack (The best all-in-one tool).
- ScheduleAnywhere (Best for static shift scheduling).
- Paycor (Good choice for HR managers).
- Humanity (AI-based employee scheduling solution).
- WorkSchedule.Net (Best my workforce schedule tool for automating business processes).
- QuickBooks Time (Best for time tracking).
- Deputy (Best for saving time and costs).
- Planday ( Good for simplifying communication).
- Workforce (workforce management tool that also offers time and attendance features).
- Clockify (A free software for employee scheduling and time-tracking).
- Connecteam (Best for high turnover businesses)
- ZoomShift (Best for ease of use)
- monday.com (Best for all-in-one business management)
- ClockShark (Best for field team scheduling)
- Snap Schedule 365 (Best for large workforces)
1. DeskTrack
DeskTrack is the best workforce scheduling software available in the market. The tool offers a multitude of productivity-boosting features and functionalities including URL Tracking, screenshot monitoring, app usage logs, and more to assist you in proper task management, monitoring, and time tracking for a smoother workflow and work time utilization for on-site, remote, and in-office use.
Furthermore, this workforce management scheduler is easily integrable with any tool you prefer including accounting and payroll applications for added functionality, ease of use, and seamless operations. Overall, it’s the top all-in-one efficiency-improvement software for your organization.
Price: Basic plan starts at $5.99/user/month.
Pros
- Real-time Employee monitoring to increase engagement and boost productivity.
- Workforce analytics for data-driven impactful decision making.
- App-Url tracking and daily activity log.
Cons
- Not dedicated to employee scheduling.
2. Schedule Anywhere
ScheduleAnywhere as the name suggests is a workforce management scheduling app by TCP Software Solutions. The tool is dedicated to aiding you in managing static schedules anywhere and anytime. Manage shifts and view the coverage count with a simple solution.
Furthermore, the software application also offers a mobile application available for iOS and Android, or use the mobile website for ease of access. You can use the tool to manage shifts from any mobile device, view details, and make last-minute changes. Overall, the mobile software for scheduling the workforce is the best fit for small teams and organizations.
Schedule Anywhere Pricing: Available at as low as 2 USD/user/month.
Pros
- Comes with Cross-platform support.
- Light-weight mobile app for on-the-go scheduling.
- Pocket-friendly pricing.
Cons
- No trial plans for the monthly users.
- Lacks essential time-tracking features.
3. Paycor
Paycor is an workforce scheduling software, which is a good tool in assisting HRs to simplify their various processes. This includes onboarding, payroll, expenses, talent development, and more. The software is used by organizations from many industries including healthcare, technology, food, and construction,
The above makes the workforce planning software customizable and adaptable to your organization’s objectives and requirements. The entire focus is to help managers build and empower powerful teams. This overall can lead to improved workflows and optimized management.
Price: Starts at $1/user/month.
Pros
- AI-powered tools for automatic repeat task delegation.
- Salient time tracking and employee monitoring features.
- Multiple platform support.
Cons
- The user interface is a little more complex than its peers.
4. Humanity
Humanity is another workforce employee scheduling software from TCP, which provides a solution for managing complex shifts. The tool offers AI-powered automated scheduling features to make this essential task simple and more efficient. The software aims to eliminate overscheduling, staffing errors, and miscommunications.
Furthermore, this simpler workforce software also offers a mobile application for schedule management anywhere and anytime. The software is a good choice for shift planning, on-demand scheduling, compliance enforcement, and reporting with integration support for added functionality.
Price: A yearly subscription is available at a minimum of $2/users/month.
Pros
- Highly customizable as per industry need.
- Automated task scheduling.
- Seamless integrations and visibility across schedules.
Cons
- The interface can overwhelm basic-level users.
5. WorkSchedule.Net
This workforce scheduling software is a good choice when it’s about automating essential business processes to increase work focus, efficiency, and productivity while eliminating burnout and procrastination. Furthermore, the software also provides time tracking and GPS monitoring features.
This workforce management scheduling software offers managers an online platform to simplify viewing and managing your team’s schedules hassle-free. Plus, the plethora of features the software has assist in lifting most of the management burden off the shoulders of the leader. Overall, it’s a very good software for this job.
Price: The monthly plan starts at $2.99/user/month.
Pros
- Easy-to-use mobile app for on-the-go scheduling.
- Can easily manage 50+ employees under a dashboard.
- Great customer support experience.
Cons
- Not a good fit for freelancers.
Read Also: The Future of Work: Integrated Tools for Productivity in 2025
6. QuickBooks Time
This is one of those workforce schedulers, which are more focused on time tracking, monitoring, and management. It’s a cloud-based solution for anywhere and anytime access. With features such as timesheets, GPS monitoring, and more, it becomes simple and fast for you to keep track of your work hours and streamline workflow for more focus, efficiency, and productivity.
Furthermore, this workforce scheduling software for businesses is also easily integrable with other tools including the QuickBooks accounting tool for added functionality from a single application.
Price: Available from $4/user/month.
Pros
- Can easily integrate with QuickBooks Accounting software.
- GPS tracking & GEO fencing features.
- Easily accessible through mobile, desktop, and kiosk.
Cons
- Customer support experience is not good.
- Expensive.
7. Deputy
Deputy is one of the best apps for scheduling the workforce, which also offers workforce management and time monitoring features. The easy-to-use software is focused on saving essential work time and improving efficiency. The tool also focuses on employee satisfaction and boosting the profits of your business.
The workforce scheduling software is also focused on aiding managers in cutting unnecessary costs and meeting budget requirements. Furthermore, easy integrations make it possible to add more functionality on a single platform. Overall, Deputy is another good software choice, if you want to optimize scheduling.
Price: Starts at $2/user/month.
Pros
- Easy to integrate with existing business software.
- Offers great customer support.
- Simple yet intuitive user interface.
Cons
- Slow to load.
- Can’t filter employee location.
8. Planday
Planday is one of the best workforce schedule apps, which also focuses on simplifying HR management and communication. The software provides you with a plethora of features to meet your business requirements. The tool helps managers make and share schedules faster by considering payroll costs, vacations, and availability of your team members.
Furthermore, the online employee scheduling software for workforce management also provides a free mobile application to access its features anywhere and anytime. Plus, the easy setup also makes it a good choice.
Price: The basic plan starts at 2.49 Euro/user/month.
Pros
- Simple and easy-to-navigate application.
- Offers reporting and attendance features.
- Customer service is decent.
Cons
- Difficult to integrate with other software.
9. Workforce
Workforce is a good online employee scheduling software for workforce management, if you are also looking for time and attendance management functionality. It’s a good tool that integrates hiring, scheduling, and payment management features into one system.
A good thing about this tool is that it can store all your staff’s data in one place and still run seamlessly. Furthermore, this workforce scheduling software also offers capital management, which works for all your teams. However, the cost may be a little high for small businesses.
Price: Starts at $4/month/user.
Pros
- Simple user interface.
- On-the-go task scheduling.
- Mobile time tracking for small businesses.
Cons
- Expensive than most other options with similar features.
10. Clockify
Clockify is a Free software for scheduling workforce that provides various time-tracking features. The software, mainly focused on monitoring work hours lets you simplify monitoring your time through timesheets and increases focus, efficiency, engagement, and productivity.
The online workforce scheduling software ensures that time management and optimization become simple and fast. Lifting most of the burden off the shoulders of managers, it enables you to streamline workflows and helps your employees improve work time utilization. Furthermore, a Kiosk and mobile application is also available.
Pros
- Unlimited users can be registered on the software.
- The software is forever free of cost.
Cons
- Employees have to manually identify and solve time errors.
- The kiosk feature is difficult to use.
11. Connecteam
Even I was not a huge fan of remote workforce schedulers. However, Connecteam changed my opinion. Free for up to 10 users, it provides you with a plethora of scheduling, time clock, communications, and staff training tools. Plus, what I like about it is it’s easy to navigate the plethora of features as they are categorized into operations, communications, and HR & skills categories. Overall, Connecteam makes it easy for you to oversee everything from multiple schedules, timesheets, and team communications to single or multi-location onboarding and training.
Price: The starting plan is the free plan.
Pros
- Free for up to 10 users.
- Customizable training and certification tracking.
- Robust tools including checklists and more.
Cons
- Lacks the auto-scheduling feature.
- Paid plans are expensive.
Read Also: Top 10 Staff Management Software in 2025
12. ZoomShift
This workforce scheduling software caught my attention at first glance with its intuitive user interface, single-screen multi-location, and multi-shift viewing, and schedule synching with calendar app features. With this schedule software, you will get a 360-degree view of employee shifts, time off requests, staff availability, conflicts, and shift swaps. What I like about ZoomShift is the streamlined interface, which takes minutes to set up and learn to use. Plus, don’t forget its comprehensive mobile and desktop application, which conveniently lets you track employee schedules from anywhere.
Price: Starts at $2.50-5/user/month.
Pros
- Intuitive user interface.
- See multi-location and multi-shifts on a single screen.
- Sync staff schedules with most calendar apps.
Cons
- Limited integrations
- Lacks built-in staff chat or blast communication features
13. monday.com
More than one of the widely-used apps for scheduling the workforce, monday.com is also a highly customizable data management platform. What makes this one stand out from the crowd is the numerous customization options and the capability to create unlimited employee accounts and integrate the software with the various business tools you use. What I like about it is that it can fit multiple business requirements, from employee schedules and HR management to project, inventory, sales, marketing, and customer management. However, ironically, the primary thing for which it is well known to do is complex to tweak. Ie., the customizations.
Price: The starting price is free for up to 2 users.
Pros
- Many customization options.
- Seamlessly connect to its templates.
- Unlimited staff accounts and integrated business tools.
Cons
- Customizations are complex.
- Time clock features and integrations require third-party apps.
14. ClockShark
If you have more remote teams, on-site employees, and global teams spread worldwide, then we highly recommend this workforce scheduling software. This one stands out because of its user-friendly interface and the ability to schedule employees and teams by job location, client account, team, crew, and more. Plus, the GPS-enabled Android and iOS apps let you set employee shifts from anywhere, which I find very interesting. However, there are a few downsides to this one as well including that some features are complex to manage on the smartphone application.
Price: The starting price is $40. Additionally, you will have to pay $8/user/month
Pros
- GPS-enabled for location tracking.
- Per projects and job site staff tracking.
- Built-in Spanish translation.
Cons
- Some features are complex to manage on the mobile app.
- PTO is unavailable with the entry-level plan.
15. Snap Schedule 365
Snap Schedule 365 provides you with time-saving employee shift management and various automation that lift most of the burden off your managers’ shoulders. Especially, if you have a large workforce, then I highly recommend this one. Plus, it’s jam-packed with all the staff schedule management features you would expect from a premium solution and more. However, before you purchase this workforce scheduler, beware that it can cost you a fortune. So, it’s essential to weigh its pros and cons before finalizing your decision to get Snap Schedule 365.
Price: It starts at an expensive price of $450/year + $36/user/month.
Pros
- Time-saving scheduling and automation.
- Compliance tools for the latest labor laws and collective agreements.
- Endlessly customizable shift creation
Cons
- Expensive.
- A complex system with an outdated user interface.
Why is DeskTrack the Best Employee Scheduling Software?
DeskTrack is the best employee shift scheduling software in the industry. There is a reason why 100+ nations, 8K+ organizations, and 100K+ users prefer and use it to streamline their shift management.
More than a schedule manager, DeskTrack is the best time tracking, employee monitoring, productivity monitoring, and project management integration, which provides you with the following unique features.
- Set unique rosters according to the shifts of your employees to simplify schedule management.
- The most user-friendly interface.
- Seamless integrations with other tools and apps such as AI for hands-free voice-automated scheduling.
- Real-time tracking and employee activity monitoring.
- One-click leave management and much more.
Conclusion
I Hope you now have a clear understanding of employee scheduling software applications, which are solution packages for companies that aid managers in creating, viewing, and managing the shifts of their staff hassle-free, simple, and fast. The software tools offer a plethora of features to aid businesses in this essential task. However, this also makes choosing a tool to best fit your requirements a challenging task. Furthermore, the cost is also an important factor you should consider when choosing one from the top 15 software. The software is continuously developing to keep pace with the changing work environment, but this also has its drawbacks. However, DeskTrack covers this challenge as it is customizable and adaptable to any work environment, making it the best tool to schedule employees. Plus, if you need more than just a schedule manager, then also DeskTrack makes the cut as the all-things employee monitoring software solution.
FAQ
Q.1 What is the Most Commonly Used Employee Scheduling Method?
Ans. Some of the methods include flexible scheduling, cross-training employees, and considering their preferences. However, the most common scheduling method to set your employees’ daily shifts is to use employee schedule management software. Using this method is the best way to:
- Automate the processes.
- Save time manually doing it.
- Increase focus, efficiency, and productivity.
Q.2 How Do I Make a Work Schedule for My Staff?
Ans. The best and the most common way to make a work schedule for your staff is to use employee schedule management software. There are many advantages to doing so.
- The process is simplified and hassle-free.
- Managers can create, view, and track work schedules in real-time.
- Some software also automates timesheets and schedule creation.
- Managers can view all the insightful details from a single platform.
Q.3 Is Employee Scheduling Software Suitable for Businesses of All Sizes?
Ans. Yes, employee scheduling software is suitable for your business regardless of the scale of your organization. The software provides you with numerous features. Furthermore:
- The software application is compatible with many operating systems.
- You can customize the settings to meet your objectives and requirements.
- Specific software for static and dynamic scheduling is also available.
Q.4 Can Employee Scheduling Software Integrate with Other Business Tools?
Ans. Yes, employee scheduling software is 100% integrable with other business tools. This provides you with many advantages.
- Added functionality and access from a single platform.
- Seamless workflow.
- Only one software becomes sufficient to help optimize all the business processes.
Q.5 How Much Does Employee Scheduling Software Cost?
Ans. The cost of the employee scheduling software you choose depends on various factors, such as the number of features, user interface, and integration availability.
- Based on the above factors, the average cost is around $4/month.
- The cost also depends on whether a /user charge is there or not.
- The cost may vary depending on the packages.
- Free software solutions are also available. However, these may or may not meet your requirements.
Q.6 Which is the Best Free Employee Scheduling App?
Ans. The best free app for scheduling employees is DeskTrack, which is the most used worldwide. Here’s why 100+ nations use it for managing their staff schedules.
- Set unique rosters according to the shifts of your employees to simplify schedule management.
- The most user-friendly interface.
- Seamless integrations with other tools and apps such as AI for hands-free voice-automated scheduling.
- One-click leave management and much more.
