Are you searching for the best employee task scheduling software in 2025? You are on the right page. Besides, you require using a software solution for scheduling tasks. There are many reasons why businesses need to automate staff scheduling now, and we will discuss all of these in today’s blog post.
Without the right shift scheduler software, you will be stuck making scheduling errors, wasting your time, and ultimately giving your employees the most serious case of stress and burnout. Trust us, you can’t manage multiple shifts without it. Also, did you know that overbooking employees can cost you anywhere from $2000 to $3000 annually? That’s alarming.
In today’s blog post, you will discover the best employee task scheduling software for your business. Plus, we will also provide you with many useful insights regarding the software solution’s usefulness, what it does, general benefits and how to choose the best software solution to schedule employee shifts. So, let’s get right into it.
What is Employee Task Scheduling Software?
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Simply put, employee scheduler software solutions reduce the workload and unnecessary time spent by businesses in manually managing and tracking staff shifts. The software:
- Automates the scheduling process to save time and decrease errors.
- Provides a user-friendly dashboard for managers to track, modify, and manage schedules.
- Ensures that all this happens in real-time so that there is no confusion among staff members.
Other than this, the best part about employee task scheduling software is that it also allows you to create and manage schedules on the go. How? With mobile access via:
- An app version
- Web browser application
- Integration with smartphones for more convenient usage. For instance, multiple-device data synchronisation within minutes.
Read Also: Top 10 Attendance Management Software for IT Industries in 2025
Who Needs Employee Task Scheduling Software?
Although employee shift scheduling software is useful for businesses in all sectors, certain organisations benefit the most from it. Here’s how it works for the different requirements of businesses.
1. Businesses with Multiple Shifts
Businesses running multiple shifts and branches find employee task scheduling software to be their perfect tool to seamlessly coordinate schedules. The software makes it very simple to manage all kinds of shifts, such as night shifts, half days, full days, part-time employees and regular shifts in real-time.
2. Sectors with Operation Demand Fluctuations
Here, we mean businesses in sectors like logistics, warehousing, and event management. The workload can unpredictably skyrocket at any time. So, if you run a business in any of these industries, shift scheduling software is your go-to tool as:
- It assists you in quickly scaling the staff as per the requirements in real-time.
- It ensures that all the scheduling requirements are met without any service gaps or employee burnout.
3. Service-Centric Businesses
If your business is limited to a specific service like healthcare, then employee availability is the main reason behind service quality. Using the right employee task scheduling software ensures that you always have the right number of employees present to maintain all standards.
4. Organisations with Frequent Staff Changes
Businesses in the food and beverage industries, like restaurants, experience frequent turnovers. This can stall the continuity of operations. However, using the right employee scheduler software ensures that this doesn’t happen with:
- Simplified onboarding management
- Easier shift adjustment
- Minimising scheduling errors
5. Businesses Prioritising Employee Well-Being
This covers all types of businesses. That’s because all businesses must keep employee engagement and well being on top these days. With the right employee task scheduling software, it becomes simple to make flexible schedules according to specific staff requirements.
How to Choose the Best Employee Task Scheduling Software?
As we mentioned before, or not, if you are implementing a task scheduler software solution, you are finalising the best option as per your requirements. Now, you will not be doing all the research work as you have to run your business:
1. Requirement Analysis
This is the most important part. First, you need to decide what purpose the employee task scheduling software will serve. You also need to round up a few other things, such as:
- How many devices are there in your organisation where the software will be installed. For instance, one employee may be using 4 devices, so you also need to account for this factor.
- You also need to know the human resources exempt from any such software usage. For instance, CEOs and managing directors.
Based on such information, you need to have a precise budget for implementing the right employee shift scheduling software.
2. Feature Evaluation
Another thing you need to decide is how you will automate employee schedules. For instance, will a drag-and-drop scheduler be enough for you or you need more complex features, such as project management, scheduling, and tracking.
3. Shortlisting
Based on all these evaluations and analyses, you need to make a shortlist of a few of the top employee task scheduling software solutions. Out of these, you need to cross off all solutions that cost more than your budget.
4. Test the Software
Another thing to do before finalising is to test the shift scheduling software solutions to ensure which ones will work the best as per your preferences:
- Ask the ones who are already using the tools from your list to get the most clarity.
- Get free trials and demos
- Read genuine reviews
5. Finalising
Now, all that’s left for your R&D teams to do is cross off all employee task scheduling software solutions from your list that are even marginally different from what you require. Finally, you will be left with only one software, which will be the best software to schedule staff, matching all your requirements.
Which are the Top 15 Employee Task Scheduling Software in 2025?
Don’t have the R&D teams, time, and/or resources to research the best employee scheduler software? No worries. We have shortlisted the top 15 options for you with an overview, initial pricing, and user rating of each tool to help you make a wise choice.
- DeskTrack
- Time Doctor
- ZoomShift
- Deputy
- QuickBooks Time
- Connecteam
- Homebase
- Buddy Punch
- 7Shifts
- Factorial
- Rippling
- Sage HR
- BambooHR
- Deel
- Paylocity
1. DeskTrack
DeskTrack provides features beyond the user-friendly task scheduler, which requires only 30 minutes to create even the most complex schedules. We have been using it because of its precision, accuracy, user-friendliness, and real-time updates, which we get from a single platform. Additionally, it also provides the best real-time employee monitoring, time tracking, project management, and productivity monitoring software. It’s the best for your in-office, on-site, and remote employees and teams.
| Cheapest Paid Plan | User Rating |
| $5.99/user/month | 5/5 |
2. Time Doctor
The next employee task scheduling software on our list is also one of the best workforce management and productivity monitoring solutions, which small and large organisations use alike. Using its features helps you boost productivity and optimise workflows.
| Cheapest Paid Plan | User Rating |
| $6.70/user/month | 4.6/5 |
3. ZoomShift
ZoomShift is a task scheduler software solution which is one of the best for scheduling hourly staff members. It claims to help you reduce overtime and labour costs by making the schedule planning and creation process fast.
| Cheapest Paid Plan | User Rating |
| $2/user/month | 4.5/5 |
4. Deputy
Looking for an employee task scheduling software solution that seamlessly integrates with your POS and HR tools? We recommend Deputy. It provides you with a plethora of features, including:
- Labour compliance monitoring
- Time off and attendance tracking
| Cheapest Paid Plan | User Rating |
| $4.50/user/month | 4.6/5 |
5. QuickBooks Time
QuickBooks Time is also more than an employee shift scheduling software. It is also a time tracking tool. One of the best for scheduling, assigning shifts, and sending notifications to employees, its app also uses automation to simplify shift planning.
| Cheapest Paid Plan | User Rating |
| Quote on contact | 4.7/5 |
6. Connecteam
One of the best employee task scheduling software for planning, distributing, and swapping shifts, we recommend Connecteam to businesses with more on-site teams. It provides you with multiple features to:
- Make and distribute customisable shift schedules.
- Communicate with staff
- Manage payroll
- Real-time train field employees regardless of their location
| Cheapest Paid Plan | User Rating |
| $29/month | 4.7/5 |
7. Homebase
Homebase is one of the ace shift scheduling software for contract, freelance, and hourly employees. It is good for simplifying time off requests, employee availability, and shift swapping. One of the most useful features it provides is that you can also import schedules from the last week to save time.
| Cheapest Paid Plan | User Rating |
| $20/location/month | 4.6/5 |
8. Buddy Punch
Buddy Punch is one of the best employee task scheduling software for geofencing and automatic sign-outs. Furthermore, it’s your best option if you prefer cloud-based time tracking solutions. Plus, it can keep track of employee sign-ins and outs simultaneously.
| Cheapest Paid Plan | User Rating |
| $4.49/user/month +$19 base fee/month | 4.8/5 |
9. 7Shifts
7Shifts is the leading employee task scheduling software for restaurant businesses. This comprehensive workforce management software provides you with a plethora of features to simplify:
- Employee scheduling
- Staff clocking
- Tip management
- Payroll
- Team engagement and communication
| Cheapest Paid Plan | User Rating |
| N/A | 4.7/5 |
10. Factorial
Factorial is the best task scheduler software with a complete HRIS module. One of the best things about it is its comprehensiveness and affordability. Plus, we recommend it to small businesses as it provides features to simplify the entire employee lifecycle management process from a single platform.
| Cheapest Paid Plan | User Rating |
| $8/user/month | 4.4/5 |
11. Rippling
Rippling is the full package as a payroll, HR, time tracking, and employee task scheduling software. This all-in-one workforce management solution is one of the best for automated shift planning.
| Cheapest Paid Plan | User Rating |
| Quote on contact | 4.9/5 |
12. Sage HR
Sage HR is one of the well-known employee shift scheduling software and HR tools for shift management, time tracking, and leave management. That too, from a single platform.
| Cheapest Paid Plan | User Rating |
| Approximately $5.16/user/month | 4.5/5 |
13. BambooHR
BambooHR is another one of the workforce management and employee task scheduling software solutions on our list. Thanks to its seamless integrations with its time tracking and HR tools, it simplifies shift management and other related processes.
| Cheapest Paid Plan | User Rating |
| Quote on contact | 4.6/5 |
14. Deel
Deel is primarily a time tracking and attendance management system. However, that’s one of the cons of this HR software. It doesn’t provide you with a dedicated staff scheduling feature. Nonetheless, to make up for that, the tool provides powerful features, enabling the work-hour tracking of global contractors and employees.
| Cheapest Paid Plan | User Rating |
| $9/user/month | 4.8/5 |
15. Paylocity
The next shift scheduling software solution on our list is primarily a labour and time management system. Some of its best integrations include:
- Shift planning
- Time tracking
- Payroll
| Cheapest Paid Plan | User Rating |
| Quote on contact | 4.3/5 |
Read Also: Project Management vs. Task Management Tools: What’s the Difference?
What are the Benefits of Using the Best Employee Task Scheduling Software?
So, you have finally decided to implement the best employee task scheduling software in your organisation. Your future seems bright. Here are some of the benefits we have been experiencing from using such a software solution. So you will.
1. Reduced Workload
As we mentioned before, manually scheduling employees can lead to costly errors. These include overbooking employees or scheduling unavailable employees. Plus, don’t forget that it’s also time-consuming. Using the right employee scheduler software is much better as it saves you valuable time and decreases workload.
2. Accurate Scheduling
Using the best employee task scheduling software also increases staffing accuracy and efficiency. No matter how complex your business and scheduling needs are, the software will never overbook employees or place unavailable team members on a time block.
3. Decreased Labour Costs
Again, using the right task scheduler software also reduces unnecessary labour expenses. Otherwise, you would have hired scheduling experts who would have been entitled to all employee benefits other than their salary.
4. Better Compliance
No matter how complex your work schedules are, they should never violate overtime regulations, payroll laws, or required break policies. Otherwise, you will have to pay fines, which we don’t want. So, this is another reason to use the best employee task scheduling software.
5. Improved Work-Life Balance
When the staffing is right due to the right work schedule software and there is 100% transparency, it eliminates chaos, confusion, and distrust. The result is streamlined workflows, which lead to increased employee efficiency and work-life balance due to no unnecessary overtime, stress, and/or burnout.
Conclusion
Now, we hope that you have wrapped your head around the best employee task scheduling software in 2025. As a final word, we can say that manually creating and distributing schedules can cost time and money. Especially for large businesses that already incur huge costs on multiple aspects and tasks. The better solution is to automate these processes using the right scheduler software, which saves time and improves efficiency and accuracy. However, you need to know the right steps and only search expert shortlists to end up with the best software to schedule employees. However, what if you need more than that? DeskTrack is the only workforce management and monitoring software you need.
Frequently Asked Questions (FAQ)
Q. How to Create a Work Schedule for Employees?
Ans. Here are a few steps to make better work schedules for employees.
- Plan the scheduling needs in advance
- Evaluate staff availability and skill levels
- Sort out employees who want extra shifts
- You also need to follow local regulations
- Publish the work schedule before time
- Communicate it to your employees
- Prepare for changes
- Provide your employees with easy schedule access
- Regularly review your schedules
To simplify this process, you need the right employee scheduler tool.
Q. What is Employee Task Scheduling Software?
Ans. Simply put, employee scheduler software solutions reduce the workload and unnecessary time spent by businesses in manually managing and tracking staff shifts. The software automates the scheduling process to save time and reduce errors, provides a user-friendly dashboard for managers to track, modify, and manage schedules, and ensures that all this happens in real-time so that there is no confusion among staff members.
Q. Who Needs Employee Task Scheduling Software?
Ans. These are the specific industries and businesses where work schedule software solutions are the most useful.
- Businesses with Multiple Shifts
- Sectors with Operation Demand Fluctuations
- Service-Centric Businesses
- Organisations with Frequent Staff Changes
- Businesses Prioritising Employee Well-Being
Q. Which are the Best Employee Shift Scheduler Software Solutions?
Ans. Here’s a shortlist of the top 15 software solutions to schedule your staff.
- DeskTrack
- Time Doctor
- ZoomShift
- Deputy
- QuickBooks Time
- Connecteam
- Homebase
- Buddy Punch
- 7Shifts
- Factorial
- Rippling
- Sage HR
- BambooHR
- Deel
- Paylocity
Q. Which is the best software for schedule management?
Ans. DeskTrack provides features beyond the user-friendly task scheduler, which requires only 30 minutes to create even the most complex schedules. We have been using it because of its precision, accuracy, user-friendliness, and real-time updates, which we get from a single platform. Additionally, it also provides the best real-time employee monitoring, time tracking, project management, and productivity monitoring software. It’s the best for your in-office, on-site, and remote employees and teams.
