Calculate Employee Productivity with Employee Monitoring Software

calculate employee productivity

For every business, it is a challenge to calculate employee productivity. Most employers are trying to find the best way how to calculate employee productivity, and how to get the best productive employees. As they do not have proper reports for the team’s work. The next challenge is, increasing business operation costs and revenue by 1.5 times every year and profits are not growing at the same rate. in this article, we are discussing how to calculate time spent on a task & calculate employee productivity with auto employee monitoring software DeskTrack.

Managers are struggling with it as they are not able to understand what is happening and how to calculate employee productivity because they don’t have any records to showcase the mistakes made or to identify the areas of improvement. It’s seemingly impossible to record employee activities to identify the areas of improvement, however, technology has made it easy with DeskTrack – A software to track & calculate employee productivity. An easy answer to how to measure business productivity. 

Two main factors that have been observed for these challenges are either

  1. Employees are inefficient in performing the tasks assigned.
  2. They have put themselves in resting mode.
  3. They are lost and not able to identify the areas where they are lacking as they do not have proper reports of the work done.

How to Calculate Employee Productivity Using Employee Monitoring Software

When you hire new employees, one of the first things you’re going to want to do is monitor their productivity. Here I’ll show you how to calculate employee productivity using the and what kind of effects they can have on your organization.

Timesheets to Calculate Productivity of Employees

DeskTrack Time Tracking provides Automated Timesheets for the employee which monitors the actual time each team member spends at work. The data includes their attendance, absenteeism, overtime, meetings, and idle hours. It provides insights into the employee’s punctuality, and attitude towards work, as well as plays a major role during appraisals. It determines incentives or addresses any misunderstanding between the company and employees.

  • Timesheets are Payroll

Timesheets play an important role in payroll. By collecting timesheets, you can easily identify the total time an employee spends at work, in the office, and on projects & tasks. This allows the calculation of actual billable hours for employees and clients.

  • Timesheets in Productivity

The time spent on work can be a major determinant of tracking & calculating employee productivity in some businesses, it can be derived by:  Here is the sample time to productivity formula to calculate employee project productivity. 

Productivity = (Time spent at work/ Shift Time (Office working hours)) x 100

Automated Daily Work Reports Calculating Employee Efficiency

DeskTrack provides 100% accurate reports of the team’s work with the total time spent on each activity. These reports comprise detailed information on apps and documents opened (name & path), URLs browsed, emails sent and received with counts, and all other desktop activities. With this detailed reporting of the employee, you can easily measure and calculate employee productivity.

Calculate Employee Performance With the Daily Productive Reports

It would be very easy to evaluate the performance with detailed reports of the activities performed by the employee in a day month or year. From these activities, you can easily analyze the working behavior; how focused and distracted an employee is likewise it happens if anyone continuously switches over different tasks then he would not stay focused thus the quality degrades.

Identify Areas of Improvement in Productivity

Usually, Employee Activity Monitoring is not preferred as it is considered micromanagement; however, identifying the areas of improvement is required. Individuals should identify on their own with the data logs, to improve their working style, stay focused, avoid distractions, and upgrade the quality of their work.

How To Calculate Employee Productivity

To calculate employee productivity’ these reports are key points. It provides a crystal clear picture of the employee’s activities as the employer”s can calculate their team productivity. On the basis of the Timesheets and activity logs, you can set the parameters to evaluate the productivity of an employee. The best parameters to calculate productivity are the time spent on important apps, URLs, files, and office working hours. Here is the formula to calculate productivity on task.

Productivity = (Time spent on important apps, URLs, files/Shift Time (Office working hours)) x 100.

Project Timesheets to Work Done on Time

Revenue and profits depend upon the project and task delivered to the client, it should be delivered timely with high quality. Profit ratios are calculated by comparing actual hours spent on a project with the project cost and the team’s cost. When profits are low, business operation costs are high. If productivity is low then the Project Delivery Time is more as per the estimated time. Thus the project cost is increased by 1 or 2 times. Therefore to determine productivity the most important parameter is Project Timesheets. Formula to calculate productivity on projects and tasks.

Productivity = Time Spent on projects & tasks / Shift Time  x 100

Every business must have proper records to determine the business profits and employee productivity use of an employee productivity tracker (DeskTrack- An Employee Automated Time Tracking Software)

Best Employee Monitoring Tools to Quantify Productivity

1. DeskTrack: Employee Time Tracking & Monitoring

It is the best employee time tracking software that works on real-time data, & provides accurate productivity reports on Simple Dashboard. Features are Silent & visible working, Online and offline Tracking, productivity Calculator, Screenshots, Track Working and idle Hours

2. Workpuls: Workforce Analytics Software 

Workpuls Analytics Software that helps to increase the productivity of employees. It is made for large-scale & small-scale enterprises. Features are Balancing workloads & workflow, Boost productivity in the Workplace or remotely, Simplify payroll & billing, etc

3. Time Doctor: Employee Time Tracking

It tracks websites and applications used while working. So that you can track patterns and learn to stay on task.  Features are Internet usage tracking, Keystroke logging, Screenshot monitoring

4. Everhour: Intuitive Time Tracker for Teams

Best Project management tool for teams. To track who’s idle in work time, who’s overworked, and who can handle more. Features are Estimate Tasks, Set Budgets, Build reports & track time

5. Asana: Project Management & Productivity Tool

Web & mobile work management tool to organize teams, and track their work & productivity. Features are Project management, task management, Timesheet, and Communication with the team.


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How to Measure Employee Productivity in Different Industries

Measuring employee productivity in different industries is a vital agenda. It is very difficult to analyze productivity if performance is not observed. We need to understand what measures & techniques can help us measure productivity. Here we are showing how employee productivity is measured in different industries.

How to Measure Employee Productivity in the IT Industry

More challenging to measure employee productivity in the IT industry through the traditional approach. But when we implement effective techniques, we can get actual productivity in the IT industry without any hassle. Some Effective Techniques to calculate employee productivity in the IT industry.

How to Measure Employee Productivity in the Service Industry

In the service industry, productivity is measured by the efficiency of time management. They are more productive when they produce more in a shorter period of time. As a result, measuring employee productivity in the service industry also involves measuring the efficiency of time use and the results achieved.

There is a various tool available in the market that allows employers to calculate employee productivity in the service industry. They provide top features to manage time & work easily.

  • Automated time tracking for a certain task
  • Apps & URL tracking
  • Blacklist unproductive URLs
  • Screenshot monitoring

How to Measure the Productivity of Employees Working from Home

Managers are worried about remote employees’ productivity. They want to measure the productivity of employees working from home. Here we provide some measures to calculate remote employee productivity.

  • Keep regular communication with employees
  • Invest in productivity tools
  • Create milestones & inspire others to achieve them.
  • Take Reporting on a Daily Basis

How to Calculate the Productivity of BPO Employees

The productivity of a BPO employee can be calculated by dividing the output per hour by the number of hours worked.

Output per hour = Number of calls answered/Number of hours worked.

For example:

If a BPO employee answers 100 calls per day and works 5 hours, then his productivity is 100 calls/5 hours = 50 calls per hour.

How to Measure Productivity in Business

Productivity is a key metric for businesses, and it’s something that you want to be able to measure. The most obvious way to measure productivity is by measuring time. If your employees work more efficiently, they can accomplish more within a given period of time. Business productivity can be measured with the help of employee monitoring software. The article will help you in brief on how to measure business productivity. Read now.


Calculate employee productivity is a big task for everyone. Employee productivity monitoring software is the best solution to get accurate productivity reports of your employees. Desktrack is known as the best employee productivity monitoring solution. It has the best features that are never available in a similar market. We need to understand the importance of productivity in our life Because every deadline is important and as employees, we need to do work on time. That’s why our Productivity monitoring tools are needed in every organization.

One thought on “Calculate Employee Productivity with Employee Monitoring Software

  1. An employee monitoring program can monitor almost everything on a computer, websites visited, chats in Facebook Messenger, Skype and other social chats. A piece of monitoring software can also capture screenshots of mobile activities. E-mail monitoring includes employers having access to records of employees’ e-mails that are sent through the company’s servers. mployee monitoring software is used to supervise employees’ performance, prevent illegal activities, avoid confidential info leakage, and catch insider threats. Nowadays employee monitoring software is widely used in technology companies.

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