How To Manage Remote Employees – Everything You Need To Know!

Remote Employee

Remote Working means “Work from anywhere anytime where you wish” i.e. away from the traditional office environment,  it can be either home, co-working space, coffee shops, etc. Nowadays it is a highly preferred workspace by the companies and employees as it allows individuals to become more flexible and productive for the company.

A survey conducted by remote.co found that remote workforce is increasing rapidly. As per the survey, 66% of companies have allowed remote working out of it 20% are fully remote.

“Remote Working Is The Rising Star To Increase Productivity”

Remote Working has become a choice for every business and employee.

In fact, 85% of individuals say that they enjoy working remotely with flexible working time, fewer distractions, able to perform the tasks efficiently, can manage their work-life balance better thus become more productive at work.

Not only employees, but businesses are also getting benefits from remote working. It reduces the business operation cost (savings on the workspace, equipment, lower salaries, etc). Hiring remote employees allows managers to choose ‘the best of the best team’. Employees can set up a much more productive environment at home where they are more comfortable and provide greater results for work.

But there is a question are remote employees working effectively? Are they focused or distracted?

It is at the boom and everyone is moving to it but at the same time, it has fewer cons which business has to overcome. A truth that can’t be denied that everyone is not honest with the work or the company they are working for, everyone has their own mindset and thoughts. Employers or managers need to keep a regular check on their working style, working & idle hours, tasks they are performing and productivity.

Doesn’t matter if the organization has five or five hundred remote employees, it’s important to learn how to manage them effectively.

Here are measures to be taken:

    • Fix working Hours
    • Plan the work and Set Clear Expectations
    • Track the performance on a regular basis
    • Regular meeting (phone or video calls)
    • Calculate Project Hours
    • Manage Timesheets
    • Analyze Distractions

All these records will help in analyzing what activities your team is doing for the day are those beneficial for you or some steps need to be taken to make them more efficient and productive?

Time to use the technology which can help you in finding all these records from the teams to manage them more effectively and managing 100% transparency. Employee Monitoring and Time Tracking Tools are the best solutions for getting the detailed reports of the team as they provide the reports for all the activities done, time spent on all the tasks, project timesheets and so on, they provide the best way to manage the team from anywhere anytime.  

Why you should choose employee monitoring tools?

Employees (remote or in-house) become more focused, productive and beneficial for the organization if they know that their activities and time are tracked by the managers to analyze their performance. Not only the company but the employees also enjoy such tools as they provide the crystal clear picture of their working, analyzing their distraction, task done in a day thus encourage them to become more efficient and produce greater results. These tools are considered as the best performance tracker and productivity booster for the teams.

DeskTrack is one of the best employee monitoring solutions to track all the activities done by the team with the total time spent on each activity and tasks, it works both in the invisible and viewer mode.

“One Simple Software For Managing All Your Remote Employees”

Timesheets:

The automated time tracking feature of DeskTrack tracks the daily attendance (desktop login & logout time), time on actual working, projects, meeting, and being idle (when an employee is away from the system). These timesheets are helpful in identifying how much time an employee is working for the day. 

 

Productive Time Calculation:

With DeskTrack, Managers can measure the actual productivity of each employee by recording the total productive time against their office working hours. Productive time can be calculated easily by recording the actual time spent on productive apps and URLs

 

Monitor Employee’s Output:

By monitoring the day to day activities and tasks of employees properly, managers can easily measure the output of the individuals. With the DeskTrack activity monitoring it lists all the desktop activities as apps and files opened, URLs browsed with the total time spent on working all those activities, this provides a clear picture of their working style.

 

 

Distractions:

When the employee is working from home or remotely distraction is a major problem faced by them, therefore managers need to control it. Likely URL tracking and time tracking software shows the actual URLs browsed with the total time they spend on browsing. You can easily blacklist all the unproductive URLs and identify the time on social media, watching videos, chatting, etc.

Idle time tracking allows recording the actual time they were idle i.e away from work during working hours.

 

Calculate Project Hours:

DeskTrack Project Time Tracking list the project and tasks done in a day with the total time spent on it. The best part is that employees are not allowed to fill the timesheet, it tracks projects and tasks automatically just by tagging the  URLs, Files, and Folder to project & tasks, it is a one-time exercise to be done.

This will record the actual billable hours on the projects for the organizations to determine are the projects profit or loss?

 

Improve Remote Employee’s Productivity:

According to a psychological study known as the Hawthorne Effect, employees tend to be more conscious of how they spend their time at work if they know their activities are being monitored by their managers. If managers found anything wrong they can discuss the problems with the teams and manage them more effectively.

Hence issues will be removed quickly and the team sounds more productive and efficient.

 

Hawthrown Effect

 

Plan the work and set clear expectations:

It’s clear that managers must set the deadline for the project before and tasks before assigning it. With Employee Monitoring Software, managers can see the tasks done in a and other activities that are not relevant for the project thus allowed to take actions on it.

Overall, monitoring the tasks regularly prevent projects from being delayed.

 

Regular Meetings:

It is necessary to do regular meetings with the team on videos and phone calls both so that remote employees do not feel alone, stay connected to the office and work.

5 thoughts on “How To Manage Remote Employees – Everything You Need To Know!

  1. Very informative! Well described, about how to manage remote employees effectively.
    It is a great article for those people who are worried about how to manage their remote teams. Remote Employee Monitoring Tools also helpful in managing remote employees as well as remote teams in a flawless manner.

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