Is Screenshot Monitoring Lawful?

Is Screenshot Monitoring Lawful?

Business owners might be thinking whether screenshot monitoring is illegal and unethical to implement? To clear your confusion, we are going to discuss why it is legal, and to what extent?

Employers are thinking software is illegal before implementing because they are worried about their confidential data and their employees’ privacy. 

The Software used by employers to track the employee’s activities including which website they are visiting, time is taken to complete the task, time is taken for a break; along with this, there is a program that helps managers take a screenshot of all the employee desktop activity. This is all done by using Screenshot Monitoring Software.

This type of software is beneficial for the organization as it automates many processes, it helps in better estimating performance. The software is used to improve productivity and also protects the sensitive document and ensures work proof.

Now the question that arises in mind is Employee Screenshot Monitoring Software Legal. So, for that companies can authoritatively track the employee’s activity. Based on federal law there is some limitation. Employers can track the employees’ activity but they somewhat have to maintain employee privacy. There should be some boundaries to watch out the employee’s activity.

In this article, we have tried to answer the question by exploring to what extent employers have the right to know and consider how this feature works.

Office Hours: Time Dedicated to Organization

Are Employers have the right to know everything, what employees are doing in their working hours?

The time spent by the employees in the office is truly the company’s time. They use company resources, working for the company’s client and project, and most importantly they paid to dedicate their time to the business but their privacy should preserved.

Types of Screenshot 

Which factor decides whether Screenshot Capturing is legal? 

The main factor that decides the screenshot tracking lawfulness is the functionality of its feature. You can either manually capture the employee’s activity or use software to take an auto screenshot every minute of the day. 

There are two types of screenshot implementation, each having their pros and cons.

Manual Screenshot

This screenshot implementation you need to activate manually by selecting the time and the employee whose Desktop Activity Screenshot you want. This method seems more targeted and considered unfair by employees. This also considered less efficient when you want to ensure work proof for a large number of employees. In this, you can choose to activate the feature when required.   

Automatic Screenshot

Employee Activity screenshot implementation is automatic; where systems take the screenshot for the selected group of employees. This implementation is fairer because no employee will feel targeted and isolated.

Screenshot Monitoring is legal because employees are working on the client’s data and on company premises and time. Employers have the right to know whether all the processes according to the standards. Employees have the right to personal privacy and freedom during break time, some steps should be taken to prevent any violation.


Employers have the right to know how their resources, date, and time used by the employees. But employees should also have some bit of personal freedom even when at work. It’s fair to say that Employee Monitoring Software is legal but employers should be careful how to use it. DeskTrack is one of the best Employee Monitoring Software for tracking employees’ activity and this software is maintaining its limitations. This software developed keeping employers and employees in mind.

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