Are you tired of manual employee timekeeping and timesheeting? I can understand you completely. Sifting through the pages of record books and spreadsheets can be time-consuming and will incur unnecessary expenses for you. Simply put, you need the best employee timesheet software to cope in today’s fast-paced work world.
Did you know that organizations and businesses incur around $35-40 billion in lost productive hours annually due to missed time entries and human errors? This gives you more of a reason to implement timesheet software in your business. However, you need a tool that meets all your organisational requirements.
Not to worry as I have got you covered with the top 10 employee timesheet software solutions for 2025. Plus, you will also get other useful insights including how to choose the right timesheeting tool, key considerations, and the latest trends going on in the same. With that, let me wrap this up fast.
Summary of the Top 10 Timesheet Software for 2025
Make your workday more productive
Time tracking and work management can help you reach your goals
faster.
Too long, didn’t read? No issues. I have summarised the 10 best software for managing timesheets for you. I have also mentioned the price and user rating of each tool to help you choose the right software.
| S.No. | Software | Initial Pricing | User Rating |
| 1 | DeskTrack | $5.99/user/month | 5/5 |
| 2 | Hubstaff | $4.99/user/month | 4.3/5 |
| 3 | Toggl Track | $9/user/month | 4.6/5 |
| 4 | TimeCamp | $3.99/user/month | 4.7/5 |
| 5 | Everhour | $10/user/month | 4.7/5 |
| 6 | Harvest | $12/user/month | 4.3/5 |
| 7 | Productive | $9/month | 4.6/5 |
| 8 | RescueTime | $12/month | 4.1/5 |
| 9 | HiveDesk | $5/user/month | 4.4/5 |
| 10 | ManyRequests | $99/month | 4.5/5 |
Read More: The Importance of Stress Management Programs in the Workplace
9 Criteria for Selecting the Best Employee Timesheet Software
As I mentioned before, if you will be using an employee timesheet software solution, you will be using the best one, which is right according to your business requirements. To do that, first things first. There are some criteria, which you require to match to end up with the right software solution.
1. Usability Analysis
The goal behind using a timesheet management tool is to save time and reduce human errors and expenses. Thus, you need to ensure that the tool you use has:
- A user-friendly interface
- There is no steep learning curve.
You need to ensure that even your non-tech employees and teams can effectively use the tool such as your HR professionals, payroll managers, and accountants.
2. Reliability & Accuracy
Another thing you are aiming to get in your preferred employee timesheet software is reliability and accuracy. Simply put, the tool must provide you with accurate work-time utilization data, which you can rely on to make data-driven decisions. Plus, the application must also work as specified and adapt to your device infrastructure.
3. Integration
Integration is all about time-saving and smart work. In simple words, when you integrate all the tools and apps you use, you get easy data access on a single platform. For example, integrating your timesheeting tool with your employee monitoring software will ensure you get even more particular data as you can access the work-time utilization report based on user activity.
4. Mobile Accessibility
Timesheet software solutions that provide mobile accessibility in one way or another are the best for remote and on-site teams. This can be through mobile browser web apps, mobile apps, remote access and/or browser extensions.
So if you have more remote and/or on-site teams, I recommend going for time tracking software with mobile access.
5. Analytics & Reporting
If you only wanted the timekeeping feature, then implementing employee timesheet software is just a waste of money. What you also need from the tool is accurate analytics and reporting features, which help you with:
- Accruing billable hours and invoicing
- Identifying time wastage
- Providing you with the right visually understandable information for enhancing decision-making
6. Customization & Scalability
I also recommend choosing customizable and scalable software for managing timesheets. Customizability ensures that you can configure the timesheeting management tool according to your preferences and only keep the features and functionalities you need. In short, add-ons. On the other hand, scalability ensures that the tool can adapt to your growing organizational requirements.
7. Data Privacy & Security
A concern with implementing employee timesheet software is data privacy and security. Since you all know that these days, cyber crimes and insider threats have become advanced with the upgrade in technology, the tool you use for timesheeting must also provide stringent data privacy and security measurements to prevent data leaks.
8. Automation
Did you know that timesheet automation can save you around 3.6 manual work hours per week? That’s equivalent to 23 working days per year. This leaves you with ample hours for more strategic work. Isn’t software for managing timesheets great?
9. Compatibility
Gone are the days when organizations used to implement just one common operating system and device infrastructure. These days work is done on multiple OS and platforms such as:
- Windows
- Linux
- macOS
- Android
- iOS
- Mobile phones
- Desktops
- Laptops
- Tablets
So your employee timesheet software must be compatible with all of them.
Benefits of Timesheet Management Software in 2025
Many organizations track the time and attendance of their employees with a spreadsheet or on paper, and these manual actions lead to a waste of time and many other additional issues that demand extra human effort. Therefore operating the free timesheet management software can benefit you and your organization in multiple ways. Some of these are explained below:
1. Reduce Cost and Save Time
When employees and managers both get free from manually entering the work updates of a particular day that helps to save time and reduce the cost. The best online timesheet project management software records the data and time automatically, so employees do not have to exert effort manually.
2. Minimize Human Error
When employees record their own time spent at work doesn’t mean accurate calculations. Similarly, when managers check the records manually, that may lead to multiple errors and mistakes while calculating the data. Therefore, timesheet and project management software for employees can help minimize human errors and provide accurate data that helps in error-free payroll and identify the top performers of the workforce.
3. Reduce Payroll Errors and Legal Conflicts
Payroll errors may generate legal conflicts, and that can lead to conviction issues among the company and staff. So, companies should take special care about the payroll management of their workforce in every way. However, using online timesheet management software can be the best way to stay valid in all aspects. These tools help to calculate the exact pay as per the roles and responsibilities of the employees with proof of work done during a project or task.
4. Better Visibility
If your organization has a team that operates on the field or is connected with different chains of the workplace at that time it is not possible to have a track of employees working with their presence and absence at work. The timesheet project management software for small businesses helps managers or leaders to have a complete record of employee attendance with their login/logout time and work pattern. Therefore, your organization will get complete visibility among the workforce and work engagement.
5 Steps to Choose the Best TimeSheet Software
As I mentioned before, you need to use the right timesheet management software solution according to your requirements. So if you have the dedicated time, team, and resources for it, then it only takes 5 steps.
1. Requirement Analysis
First things first. Why do you need the employee timesheet software? The obvious answer is to save time and improve accuracy. However, you also need to consider various things such as the costs involved, the number of employees, and device compatibility. Summarizing all this information will provide you with an outline of the timekeeping software you need.
2. Feature Analysis
Now, you need to identify the features, functionalities, and add-ons you need from your software for managing employee timesheets. This depends on organizational requirements. For instance:
- If you have large teams then you would prefer automation features.
- Mobile accessibility is a useful functionality if you have more remote and/or on-site teams.
3. Cost vs. RoI vs. Budget Evaluation
Other than ensuring that your employee timesheet software provides you with all the required features, you need to also ensure that the implementation stays within budget. For small businesses, startups, and freelancers, the best way is to start with free tools and apps, which provide enough features to get the job done. However, after expansion, you can go for the premium software and apps.
4. Shortlisting
If you have done everything right so far, then you will end up with a shortlist of the top timesheet management tools, which:
- Provide you with all the required features and functionalities
- Provide the expected RoI. For instance, 4 weekly hours saved, that would have otherwise been consumed in doing manual work.
- Cost within your budget.
5. Test the Timesheet Software
Before finalizing an employee timesheet software solution, you also need to test the timesheeting apps from your shortlist. Here are a few recommendations.
- Avail of free demos and trials
- Read genuine reviews
- Ask the ones who are using the tools from your shortlist
6. Finalizing
Based on all your analysis, you can now finalize the best software for managing timesheets. If I am correct, the app you finalized should work as per your expectations and the features are adaptable to your device infrastructure and working model.
Read Also: How DeskTrack Turns Marketing Chaos into Campaign Wins
10 of the Best Employee Timesheet Software in 2025
Don’t have a dedicated team, time, and resources to research the best employee timesheet software as per your organizational requirements? No worries. I have shortlisted the best options for this job with an overview, price, user rating, and key features of each software solution to help you make the best decision.
- DeskTrack
- Hubstaff
- Toggl Track
- TimeCamp
- Everhour
- Harvest
- Productive
- RescueTime
- HiveDesk
- ManyRequests
1. DeskTrack
DeskTrack provides you with more than just online timesheets. This integrated real-time employee monitoring, time tracking, project management, and productivity monitoring software is the best to help you maintain work integrity. Overall, this is the best all-in-one software solution to manage your remote, in-office, on-site, and hybrid teams and employees.
Key Features:
- 20+ integrations
- Real-time employee time tracking
- Multiple project views such as the colour-coded timeline view and project list view
- Screenshot monitoring
- A user-friendly task timer
- Real-time online and offline activity tracking
- Real-time reporting
- Automated billable hours tracking
| Initial Pricing | User Rating |
| $5.99/user/month | 5/5 |
2. Hubstaff
Hubstaff is a workforce management software package, which contains time tracking, productivity monitoring, and workforce analytics solutions. What I like about it is that you get digital time cards, online timesheets, or Excel sheets with easy access from a single platform.
Key Features:
- Geolocation tracking
- Lock time entries
- Idle time and screenshot tracking
- Insightful real-time reports
| Initial Pricing | User Rating |
| $4.99/user/month | 4.3/5 |
3. Toggl Track
Toggl Track is one of the best time management software solutions on my list. The best feature so far is that Toggl provides you with over 100 integrations, which saves a lot of time. The software claims to let you track time on specific tasks down to the last second. However, is it possible?
Key Features:
- 100+ Integrations
- Pin time durations or completion rates to the top of the monitor
- Browser and app activity tracking
| Initial Pricing | User Rating |
| $9/user/month | 4.6/5 |
4. TimeCamp
TimeCamp is a productivity management application, which provides you with the flexibility of automatic and manual time tracking with its timesheet management software solution. One of the most unique and time-saving functionalities of TimeCamp is it lets you copy and paste recurring time entries to avoid manual work.
Key Features:
- After-hours Time entries locking and timesheet approvals
- People and project-based adjustable rate setting
- Copy recurring time entries
| Initial Pricing | User Rating |
| $3.99/user/month | 4.7/5 |
5. Everhour
Are you looking for a software solution to let your small teams easily manage time, generate accurate bills and invoices, track expenses, manage employees, and compile productivity reports from a single platform? I recommend you use Everhour. Furthermore, this employee timesheet software also provides a shift tracking feature for simplified scheduling.
Key Features:
- Client profile creation and identify non-invoiced inputs within project management tools.
- Shift tracking
| Initial Pricing | User Rating |
| $10/user/month | 4.7/5 |
6. Harvest
Harvest is the only software solution on my list that works differently. How? Instead of tracking the work hours, it calculates work-time costs. This application provides you with many ready-for-analysis metrics including internal time expenses and progress rates. That too with charts and graphs, which I find very helpful.
Key Features:
- Add team members with their maximum working hours. This helps you track who’s underworking and who’s experiencing burnout.
- Automated invoicing and sending to clients based on billable hours.
- Automated billable hours tracking with the capability to create timesheet data into visual reports.
| Initial Pricing | User Rating |
| $12/user/month | 4.3/5 |
7. Productive
As the name suggests, Productive is another productivity management software on my list. Recommended for small and medium-sized businesses and teams, it helps them get maximum output. What I like about it is how it provides you with customizable dashboards and editable boards for visualizing:
- Financial information
- Project profit
- Project flow
- Team productivity
Key Features:
- Daily work logs, weekly timesheets, desktop timers, prescheduled time bookings
- Work-time and time off visualization and time off request approvals
- Automated billable hours invoicing
| Initial Pricing | User Rating |
| $9/month | 4.6/5 |
8. RescueTime
If you are a freelancer or a solo working professional, then I recommend you use this time tracking and timesheet management tool. The time tracker is one of the best for tracking work hours as it automatically starts tracking as you begin your tasks. This functionality enhances your focus, which is the core behind RescueTime.
Key Features:
- Block websites and apps (the non-useful ones of course)
- Detailed work-time utilization reports
- Goal recommendations
| Initial Pricing | User Rating |
| $12/month | 4.1/5 |
9. HiveDesk
HiveDesk is a time tracker software, which is the best for corporate businesses and organizations. The software solution claims that you can closely monitor the work-time utilization of your staff. Even those working remotely or on fields will be tracked with screenshots and GPS tracking.
Key Features:
- Screenshot and GPS tracking
- Multiple board views such as the calendar, kanban, lists, and project timeline views
- Accurate timesheet generation
- Create schedules, assign shifts and work hours, and monitor time off, leaves, and overtime.
| Initial Pricing | User Rating |
| $5/user/month | 4.4/5 |
10. ManyRequests
ManyRequests is rather an agency client portal software than an employee timesheet software solution. What I like about it is that you also get features to manage forms and client billing along with invoicing and client onboarding tools. Plus, there is a very useful time tracking feature, due to which ManyRequests is on this list.
Key Features:
-
- Create custom client portals with personalized interfaces
- Project and work progress overview and project status
- It lets you apply conditional rules to automatically assign new projects to specific and relevant teams and employees
| Initial Pricing | User Rating |
| $99/month | 4.5/5 |
Top 5 Timesheet Software Trends for 2025
The sector of software solutions for managing timesheets is the one with many trends and patterns changing each year. 2025 is no different. So it’s also wise for you and I to identify what organizations and businesses will experience and need to adapt to. Here are the top 5 must-know timesheeting trends to begin with.
1. Artificially Intelligent Time Tracking
Artificially intelligent tools and applications have been around for a long time and are now a major part of every industry including employee timesheet software. What it does is enhance the capabilities of such software solutions. For instance:
- Predictive analysis
- Hands-free audio and automatic timesheeting
- Automatic work-time categorization based on a few parameters.
2. Payroll & HR Integration
Payroll and HR integrations are now at the core of timesheet software and management. There are many advantages of this such as:
- Reduced expenses due to automation
- Easy data access from a single centralized platform.
- Process synchronization between the integrated tools and apps. For instance, direct sharing of work hours data with payroll tool.
3. Mobile-First Solutions
Every organization and business nowadays have geographically dispersed teams. So it’s obvious that they would need mobile-first employee timesheet software solutions that cater to these remote requirements. For instance, work-hour apps with features such as GPS tracking.
4. Enhanced Data Security
As I mentioned before, data security and privacy are also essential these days due to cyber threats being more advanced. Fortunately, online and cloud-based timesheet management software solutions also keep updating to provide better and upgraded security features to prevent information leaks.
5. Gamification
Some of the genius developers decided to make employee timesheet software solutions relatable to employees. So they introduced gamification. For instance, to ensure that employees never forget to complete timesheets with untracked entries such as meeting time, the interface ensures that every time your employees forget to do so, their custom character will lose health.
Conclusion
Now, I hope that you have wrapped your head around the top 10 employee timesheet software in 2025. As a final word, I can say that it’s better to invest a little in timesheet automation than lose billions of productive time. However, what if you want more than just a digital or online version of timesheets? With DeskTrack, you get more including the best project management, time tracking, employee monitoring, and productivity tracking features. With 20+ integrations and every functionality working in real-time, you can maintain work integrity and manage employees while work is happening in your organization. DeskTrack can adapt to any environment to boost the productivity of your remote, in-office, hybrid, and on-site teams and employees.
Frequently Asked Questions (FAQ)
Q. What is Employee Timesheet Software?
Ans. Employee timesheet software solutions are online, cloud-based, and/or digital versions of paper timesheets. However, these software solutions are more accurate, and automated, and also provide other useful features such as time tracking.
Q. How Does Timesheet Software Boost Employee Productivity?
Ans. Implementing timesheet software can boost the productivity of your employees in many ways including:
- Automated time tracking boosts focus.
- Integrations save time.
- The tool reduces human errors, which boosts employee efficiency.
Q. Are there Free Timesheet Software Options?
Ans. Yes, there are many free timesheeting software options available. The ones I am mentioning below are free, have free versions, are affordable, or provide free trials.
- DeskTrack
- Hubstaff
- Toggl Track
- TimeCamp
- Everhour
- Harvest
- Productive
- RescueTime
- HiveDesk
- ManyRequests
Q. What Industries Get the Most Advantages from Using Timesheet Management Software?
Ans. Using timesheet software is a must for at least businesses and organizations in these sectors.
- Software development and IT
- Field services and construction
- Healthcare
- Accounting firms and legal
- Creative agencies
- Hospitality and retail
- Education and training
- Manufacturing
- Hybrid and remote workforces
- Government agencies and nonprofits
Q. What are the Ongoing Trends in Software for Managing Timesheets?
Ans. You need to adapt to these software for managing timesheet trends in 2025.
- Artificially Intelligent Time Tracking
- Payroll & HR Integration
- Mobile-First Solutions
- Enhanced Data Security
- Gamification
