Looking for the best timesheet management software? Then you are on the right page. In today’s fast-paced, data-driven, technology-oriented, and employee-centric work environment, it is crucial to accurately mark the attendance and work hours of your employees for fair payroll. Gone are the days of manual time recording, which wastes too much time and expenses. Organizations need the best timesheet software to keep everything in order and streamline workflow and operations. In this complete guide, we will tell you about the top online timesheet software solutions and more. So, let’s get started.
What is an Online Timesheet Management System?
An online timesheet and project management software is a tool that helps employees to have a complete record of work done in a day. Therefore, it helps the manager and the HR department to pay employees by having the proof of work done by them throughout the day on the allotted project accurately.
Also, timesheet management software helps organizations manage and accomplish their projects by streamlining the work and achieving the target on time. The online timesheet software helps you to plan, schedule, target, and accomplish tasks or projects by calculating the efforts given by each employee with time accuracy during payroll.
Importance of Online Timesheet Management Software in an Organization
Online timesheet project management software is an important part of today’s business world. It’s not only about managing time but also about managing the employees’ well-being. Online Timesheet management system helps you to keep track of your employees and their productivity. You can easily check the performance of your employees and make timely changes according to the results.
The best timesheet management software for small businesses helps maintain accurate records of time spent by each employee on various projects and tasks throughout the day. This helps in reducing wastage as well as increasing productivity levels. Time-tracking software is very easy to use and there is no need to spend time on it as well as learn new things related to this field. It can be installed on laptops, desktops, or mobile phones so that it can be accessed from anywhere, anytime with ease.
Timesheet Management Software Features to Look For
With so many timesheet tools out there, choosing the best solution for your business can be overwhelming. You can’t just pick any software and hope it works for your organization. Here are some of the features of the timesheet project management software that your company will need to figure out the things:
1. Configurability
Different businesses have different requirements when it comes to time tracking. Some want to have simple login/logout, sometimes access for project management, activities, or business specializations. An entirely customizable online timesheet software in India authorizes managers to make numerous timesheet templates and allocate them to employees as per their roles and responsibilities.
2. Intuitive UI
Online timesheet management software that is trendy and user-friendly enhances work processes and helps companies ease misconceptions. Intuitive user interfaces help management ease and quick time entry without generating any disarray. The online timesheet software provides you the easy-to-read dashboards that allow managers to determine directions and advancement possibilities.
3. Agility
Manual timesheets that are prepared by the employees based on their work processes are presented on the last day of the month or week, which leads to delays in financial procedures for projects that are performed before. As a result, it makes the client payroll processing slow because of incomplete timesheets. However, online timesheet and project management software help employees fulfill their timesheets anytime whenever the managers need to have the progress info on which their workforce is working which helps managers process client billings on time with complete visibility.
4. Smart Approvals and Notifications
The best online timesheet management software will help managers ease their workload. Also, the real-time warnings and notifications on desktop and mobile appliances permit leaders to inspect and authorize appeals in a particular period.
5. Mobile Timesheet
The online mobile timesheet and project management software applications help managers and leaders review the performance and progress of their employees working from home, remotely, in-field, or in the mobile job anywhere and anytime. Employees can easily submit their work and fill the timesheets on time with attendance management, project costing, online billing of customers, or handling transferred services resources.
Benefits of Timesheet Management Software in 2024
Many organizations track the time and attendance of their employees with a spreadsheet or on paper, and these manual actions lead to a waste of time and many other additional issues that demand extra human effort. Therefore operating the free timesheet management software can benefit you and your organization in multiple ways. Some of these are explained below:
1. Reduce Cost and Save Time
When employees and managers both get free from manually entering the work updates of a particular day that helps to save time and reduce the cost. The best online timesheet project management software records the data and time automatically, so employees do not have to exert effort manually.
2. Minimize Human Error
When employees record their own time spent at work doesn’t mean accurate calculations. Similarly, when managers check the records manually, that may lead to multiple errors and mistakes while calculating the data. Therefore, timesheet and project management software for employees can help minimize human errors and provide accurate data that helps in error-free payroll and identify the top performers of the workforce.
3. Reduce Payroll Errors and Legal Conflicts
Payroll errors may generate legal conflicts, and that can lead to conviction issues among the company and staff. So, companies should take special care about the payroll management of their workforce in every way. However, using online timesheet management software can be the best way to stay valid in all aspects. These tools help to calculate the exact pay as per the roles and responsibilities of the employees with proof of work done during a project or task.
4. Better Visibility
If your organization has a team that operates on the field or is connected with different chains of the workplace at that time it is not possible to have a track of employees working with their presence and absence at work. The timesheet project management software for small businesses helps managers or leaders to have a complete record of employee attendance with their login/logout time and work pattern. Therefore, your organization will get complete visibility among the workforce and work engagement.
Traditional Timesheets or Online Timesheet Software – Which one is the Best?
Have you ever thought about why the automated timesheet is important? How are your employees going to get their pay without any conflict? Organizations use pen and paper to create timesheets manually, and that may cause errors multiple times, which leads to inaccurate payroll management and disagreement between administration and employees.
Timesheets keep track of time and work manually, whereas online timesheet software automatically monitors and tracks the work performance of employees with the allotted projects or tasks. Timesheet management software for small businesses is the best option, as many of them are still using time cards, printable timesheets, and time log sheets to track their workforce. Here are some of the aspects that will help you understand which one is better for your business- timesheets or online timesheet software:
1. Customizable
Different businesses have different workforces working with them in different fields. So, using timesheets manually can create errors while processing payroll. Therefore, online timesheet project management software provides the flexibility of customization for tracking timesheets more perfectly compared to the olden era of tracking work hours with time log sheets and time cards.
2. Reporting
The traditional timesheet process is not far different from the online timesheet system, but they are unable to fulfill the requirements of modern businesses. Therefore, the best online timesheet management software holds better storage and provides reports to managers with daily insight into how their teams are working with their performance and patterns.
3. Security
Security is the most essential thing for any organization or employee. Therefore, every field needs to be secured, small businesses, large organizations, and others. The best online timesheet and project management software helps you secure the data and maintain it from changes held within.
4. Easy Access
Sharing manual or paper timesheets physically or via email may create conflicts or issues among the employees regarding inaccurate time calculations and work done in a day. However, the online timesheet management software is available anytime and anywhere to anyone operating with the team. As a result, employees who are operating in the field or working remotely in your organization can easily update their work performance without mandating the manual timesheets from their department.
Read Also – How Timesheet Software Help Small Businesses Get More ROI
Top 5 Timesheet Management Software in 2024
As we mentioned before, due to so many timesheets and project management software available in the market, choosing the best one for your business can be overwhelming. Plus, you also need to be wary of fakes and scams.
- DeskTrack
- TimeChamp
- Harvest
- Hubstaff
- RescueTime
1 DeskTrack
DeskTrack is the best Timesheet Management Software that helps you track accurate timesheets and analyze your project management. It’s the most intuitive and customizable timesheet management tool for freelancers, remote workers, and small businesses.
DeskTrack features include:
- Automatic Time Tracking
- Employee Productivity Tracker
- Screenshot for Proof of Work Done
- Timing Reports for each Project
| Best For | Initial Pricing | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. Time Champ
You can manage your time better with this timesheet and project management software. It helps you track your projects and tasks, send and receive emails, and keep track of all your calendars, events, tasks, and more.
| Best For | Initial Pricing | User Rating |
| Time Management | $3/user/month | 4.9/5 |
3. Harvest
In addition to time and expense management, Harvest is also enterprise-grade timesheet project management software. It helps small and medium businesses manage their resources, employees’ time, and expenses in an organized way.
| Best For | Initial Pricing | User Rating |
| Multi-project time-tracking | $12/user/month | 4.6/5 |
4. Hubstaff
Hubstaff is an easy-to-use and free timesheet management software. While it is not specifically designed for freelancers, it can be used by any type of business that needs to track its employees’ performance.
| Best For | Initial Pricing | User Rating |
| Easy Time Management | Free | 4.6/5 |
5. RescueTime
RescueTime is a great timesheet project management software for both your personal and professional life. You can set goals, track how you spend your time, get insights into your productivity, and see how you stack up against other people in your company.
| Best For | Initial Pricing | User Rating |
| Blocking distractions | $6.50/month | 4.6/5 |
Read Also – Understanding Effective Employee Management System
Why is DeskTrack the Best Timesheet Management Software?
Hands down DeskTrack is your best choice as a project management software. This software solution is loved by 8K organizations and 100K users across more than 100 nations for a reason.
More than a simple timesheet software solution, this employee monitoring, project management, productivity monitoring, and time-tracking integrated system offers you the most intuitive timesheet features.
- Automated timesheet approvals.
- Automated and real-time time-tracking for improving the focus and efficiency of your employees.
- Seamless payroll integrations for direct payroll processing.
- Detailed real-time reporting, and more.
Conclusion
All-in-all, timesheet management software solutions are useful tools, which help organizations accurately and easily record the attendance and work-time of their employees. This encourages fair payroll and increases employee satisfaction for more growth and success. However, you can’t just pick any timesheet software and hope it works. It is essential to look for the key features to get the maximum benefits from your solution. With that, you must be excited to use an online timesheet software solution. Want to get started with the best? We recommend DeskTrack.
Frequently Asked Questions (FAQ)
Q. What is Timesheet Management Software?
Ans. Software solutions for timesheet management are feature-rich tool packages and digital platforms that help accrue and simplify the recording of your staff’s attendance and work hours. These are helpful software applications that help you accrue and simplify payroll since you have accurate data on your employees’ daily work-time. Furthermore, some timesheet software solutions provide you with automated timesheets, which save more time and costs.
Q. What are the Features of Online Timesheet Software?
Ans. When choosing good timesheet software for your business, you can’t just choose any solution and hope it works. Your timesheet software choice must have at least these features.
- Configurability
- Intuitive UI
- Agility
- Smart Approvals and Notifications
- Mobile Timesheet
Q. Why Should You Choose Online Timesheet Software for Your Business?
Ans. You should choose online timesheet software over traditional timesheets for many reasons. Here are a few of them.
- Customizable
- Reporting
- Security
- Easy Access
Q. Which are the Best Timesheet Management Software Solutions?
Ans. To help you get the best timesheet software for your business, we listed the top 5 solutions for you.
- DeskTrack
- TimeChamp
- Harvest
- Hubstaff
- RescueTime
