6 Ways to Calculate Productive Working Hours in a Hybrid Work Model

5 Ways to Calculate Productive Working Hours in a Hybrid Work Model

The hybrid working model is slowly becoming the norm in the post-pandemic world, it is the mix of in-office and remote work schedules of employees. 

There is no one-size-fits-all hybrid model; each company needs to develop its hybrid model based on the needs of its employees and its business goals.

How has the Hybrid Work Model Evolved?

The hybrid work model can be essentially divided into three structures:

  • Office first, remote allowed
  • Office occasionally 
  • Remote first

The first structure, the office first – remote allowed, was the common setup before Covid-19. A small number of employees worked remotely and the rest worked from physical offices. When the pandemic hit and people began to align themselves to new working parameters, the global workforce transitioned from ‘office first’ to ‘office occasionally’ to ‘remote first’ in a matter of months. 

The rise of the hybrid work model has led to the rise of another important issue for which companies are still grappling to understand, that is, how should a company quantify the productivity of its hybrid workforce and connect it with payroll. 

The evolution has been almost instantaneous & it led to the rise of work from home monitoring software like DeskTrack, which is designed to handle small or big hybrid teams to ensure companies do not suffer in productivity. 

This brings us to the six ways DeskTrack recommends companies to use to calculate productive working hours in a hybrid remote work monitoring system.

#1 Install a Time Tracker

Time tracking software for WFH teams is the ideal solution for businesses where companies need to measure productivity and payout based on the time spent by an employee for their workday.

It is often used by freelancers to outsource & execute the time-bound tasks to get track of billable hours, the same way work from home monitoring solution calculates the time of the team whether they are working or away from the system.

#2 Check-in/Check-out

It’s a basic remote work monitoring system and the first feature companies seek when looking for employee monitoring setups to onboard their hybrid teams. The digital check-in/check-out feature tracks the time when the hybrid workforce starts & ends their day.

Using DeskTrack, companies can monitor daily, weekly, and monthly attendance vs tasks completed with 100% transparency. Check out other required solutions here

#3 Remote Work Monitoring 

It is not simply tracking the workforce or like management is doubting when people are working from home, it is just about how teams are utilizing their workday in a distributive working environment. They might be stuck at one task unable to deliver it thus deadlines got missed & companies suffer the loss of reliability with clients.

To get the work insights an activity logger must be used which keep the log of all the activities performed by the team with the time, this log helps in analyzing employees behavior at work, on which tasks they are spending time assigned or unassigned ones or simply putting efforts on activities which will not add any value.

Make it a habit to check the work insights, analyze where the team is, and help them out to give quality work & achieve the desired outputs.

Productivity is proportional to the time spent on completing an activity/task.

#4 Multi-System Login

DeskTrack gives the actual work done by the employee also when the employee is working from multiple systems, it provides the detailed report from each system users have worked upon by simply installing the agent & making it login with the respective user’s login.

#5 Work Reports at One Place

In the hybrid work environment reviewing work reports become tedious as the teams are distributed hence it is very important to view the team’s performance in one place.

Time tracking software for hybrid workplaces are helpful with the role-based dashboards to check the real-time view of a team’s report, admins can access the entire team report, managers can access their team report & users can check their own report, this helps in performance reviewal & identification of gaps for better performance.

#6 Tangible Milestones & Equity 

Companies need to make milestones tangible. Connecting monthly goals with a tangible output gives clarity to what “progress” looks like. We generally prefer to have something to show for our hard work, but this is difficult to achieve in a hybrid or remote working system. Therefore, companies need to have tangible milestones. 

For example, separate departments could have priority-based tasks listed that are ticked-off by the team members of those departments after completion. There is a tangible output accompanied by a timesheet which enables the manager or the leadership to define productivity in terms of output. 

Ensure that hybrid teams have equal access to opportunities, resources, and decision-making processes to avoid disparity and build equity. 

Endnote 

The hybrid remote work monitoring system is here to stay. The pandemic has expedited the fourth industrial revolution by prompting companies to address changing employment needs. There is a need to introduce digital fluency across all management levels and departments. And working with a hybrid workforce helps to achieve it.

Begin by noting down the key metrics involved in measuring the productivity of your workforce (it will be different for every company/business). And then work backward to establish the performance indicators suitable for a hybrid team and choose a remote work monitoring software accordingly.

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