Insight into Computer Tracking Software: Need & Choice

computer tracking software

Computer Tracking Software is a form of electronic tracking tool that includes the process of tracking and recording a user’s activity on a computer network.

The software is generally used by employers to track employees’ productivity, attendance, data movement, malicious messages, potential insider threat activity, work behavior, and engagement at the workplace.

Such tracking software for computers works wonders for office, remote, and hybrid workforce.

What is Computer Monitoring?

Computer monitoring is the act of observing, recording, and analyzing computer activities. Various types of data can be captured and logged, including keystrokes, web browsing history, email communications, application usage, and more. In order to gain insights into computer usage patterns, detect potential security breaches, and ensure compliance with organizational policies, the collected data is then analyzed.

It is important to note that computer monitoring raises privacy and data protection concerns. Data collected during computer monitoring may contain sensitive information. Such as personal and financial information, and its collection, storage, and analysis may be subject to legal and ethical restrictions.

Organizations and individuals should comply with applicable laws and regulations, implement appropriate security measures, and obtain appropriate consent from users before monitoring their computers.

Why Does Your Organization Need Employee Computer Activity Monitoring Software?

The answer is that there are multiple reasons for this, including employee monitoring, cybersecurity threats, insider threats, ensuring compliance with laws, and so on.

Now, because you are aware of the whys of installing tracking software for computers in your workforce systems, let us have a look at the advantages provided by it:

  • Employees hard work doesn’t go unrecognized 
  • Such software provides transparency of work and work ethics.
  • As a result, it provides lucrative benefits to employees when they deliver extra results to the company.
  • The organization can rationalize employees’ costs every day.
  • Such software is beneficial to channel organizational goals on a long-term basis.

What are the Parameters that are Tracked by Computer Tracking Software?

Computer Tracking Software is also known as Employee Computer Monitoring Software interchangeably. Below are some parameters that are tracked by employers through employee computer tracking software:

1. Attendance Reporting 

To check employee engagement and regularity towards work, such a feature becomes useful which can generate automated attendance reports of employees on a daily basis.

2. Absence Records

Tracking this parameter helps compare an employer with the pattern of absenteeism in his office, remote and hybrid workforce overall.

3. Availability Management

By tracking or analyzing this parameter provides the employer with comprehensive data on employees’ availability in all the departments on a daily basis. This helps him plan his entire day’s schedule accordingly.

4. Punctuality

This you may either call organizational principle or an important parameter to exist in your workforce. Punctuality is an important factor in maintaining work decorum.

5. Application Tracking

The best employee monitoring software would never skip analyzing this parameter called application tracking. This parameter helps to determine employees’ productivity by keeping a check or tracking the applications accessed by employees during the course of their work.

6. File Tracking

Keeping a check on maintaining confidentiality, is one of the significant parameters to be maintained by employees. Therefore, keeping track of employee computer usage i.e. folder and file tracking, becomes important as in what files are being transferred or shared from employees’ official computers to some external device that may be unauthorized.

7. Internet Usage

This parameter is important to analyze to check employees’ engagement and integrity towards their work and organization. Therefore, such software is used to track employee computer usage which includes Internet usage as well.

8. Project Timesheet

Nowadays, every organization is coming up with project management tools and hence maintaining the workflow of its workforce through Project Timesheets. Therefore, best employee time tracking software for computers also keeps a check on the status of Project timesheets for employees which clearly defines the work status of multiple projects allotted to relevant teams.

9. Real-Time Screen View

The real-time screen view is yet another additional feature found in updated computer tracking software which ensures sending screenshots of an employee’s computer activity at regular periodic intervals.

10. Productivity Analysis

Employee Productivity is a summation of employee engagement, job satisfaction, punctuality, and some more traits like this. Therefore, to do an explicit analysis of productivity means to analyze the above-mentioned traits.

The productivity analysis holds importance in showing the organization’s set goals status. Therefore, employee computer monitoring software plays a vital role in determining the productivity of employees individually, or collectively in teams or departments, or organizations as a whole.

11. Employee Engagement

To strategize the future of an organization, it is important to know the type of employees the organization holds, i.e. Active and Passive employees. Active employees are also known as engaged employees.

Again, employee engagement and employee productivity are interrelated concepts. An engaged employee can deliver a good scale of productivity and vice-versa. Therefore, the best computer monitoring software works pro in calculating employee engagement levels for an organization.

12. Technology Usage

Besides, it is important to know an employer if the technology used for task completion is being executed properly and giving productive results or requires some improvisation in updating to some other technical aspects.

There are varieties of computer tracking software available as per the requirements of organizations.

Some of the general methods of their tracking are monitoring keyboard depressions, mouse clicks, applications tracking, and recording users through web cameras. Key purposes of computer tracking software are productivity monitoring, data security, and remote work monitoring.

Besides knowing everything about tracking computer usage software under the sun, have you ever wondered.

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Some of the Top Computer Tracking Software are:

  1. DeskTrack 
  2. Time Doctor 
  3. Work time
  4. ActivTrak 
  5. Teramind 
  6. Inter guard 
  7. Veriato Cerebral
  8. Hubstaff 
  9. StaffCop Enterprise 
  10. Controlio

Wait! Before you proceed with any of this software, know computer tracking best practices like ensuring employee policy, and know your business requirements in order to pick the right computer tracking software that suits your needs. You should seek the consent of your employees and be transparent about the computer tracking policy.

You should prefer to choose a non-invasive software that is meant to protect your employees’ policy and ensure endpoint security. Avoid tracking or recording employees’ sensitive information like account numbers, passwords, etc. Always follow network tracking and monitoring guidelines prescribed by PCI DSS to complement your computer activity tracking software. 

In case you run a team of completely remote employees then seek a software solution that helps you to engage your workforce better. Agree that employee computer tracking software for business brings a lot of advantages to an employer but have you thought of the disadvantages of monitoring employees on the other side?

  • Stress & Mistrust 
  • The imbalance between professional & personal time 
  • Legal concerns while implementing software to track computer usage

Is it Legal to Track Employee Computer Activity?

Now, because India doesn’t have specific laws to completely forbid employee computer tracking or absolutely allow tracking on employees’ computers. It recommends striking a right balance between employees’ right to privacy and the company’s relevant and legitimate interests.

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