Tracks File Path of Workforce to Prevent Unproductivity
If there is concern on security, we can provide details on USB attachment, file working or unauthorized copying or sharing of files.
Top 20 tech industries were facing challenges in knowing the real-time spent on different files by different users when multiple users had access to the same files. The collaborative nature of their projects often led to confusion regarding file access. Also, the companies were concerned about the potential security risks associated with unrestricted access to sensitive files. Seeking a solution, they turned to DeskTrack’s file tracking system.
The prominent challenges faced by the top tech companies before deploying DeskTrack’s file tracking software were:
DeskTrack's file tracking feature was seamlessly integrated into the existing workflow of top tech companies. The software allowed them to:
DeskTrack's file tracking system provided insights into how employees were interacting with project files. Analyzing the team's file usage patterns, Tech Companies identified unproductive activities and areas where workflow optimization was needed.
We allowed Tech Companies to implement role-specific file access controls. It granted access only to the files relevant to the job roles. This reduced the risk of data breaches and ensured that sensitive information was accessible only to authorized personnel.
Deploying DeskTrack in the tech company fulfilled the given common objectives.
With DeskTrack's file tracking, Tech Companies experienced a significant improvement in collaboration. The team now had a clear view of the latest file versions, reducing errors and improving project workflows.
DeskTrack's role-specific file access controls enhanced data security at Tech Companies. Unauthorized access to critical files was minimized, and the company was better prepared to meet compliance requirements.
Tech Companies observed quantifiable gains in productivity. The identification and mitigation of unproductive activities resulted in more focused and efficient work, contributing to the overall success of their projects.
DeskTrack emerged as a game-changer for Tech Companies, addressing their specific challenges related to file management. The software not only improved productivity by improving collaboration but also ensured the company's data security measures.
With DeskTrack, Tech Companies is now better equipped to navigate the demands of the competitive tech industry, setting new standards for efficiency and security in their projects.
DeskTrack is not just an ordinary file tracking software, it is a strategic asset that can help today’s workplaces fight unproductivity. DeskTrack provides a comprehensive solution for document management. It empowers organizations to optimize workflows, enhance collaboration, and ensure that every document is used for productivity.
Let’s see how differently DeskTrack works from other file tracking software.
DeskTrack provides insights into file usage. This enhances reporting and analytics features and analyzes file access patterns, and user behavior for optimizing document management strategies. This helps to know the actual performance of every team member in the workplace.
Know the real time your team members work on a particular document, and get details on file access and modifications made. It enhances transparency and accountability in the workplace and ensures data on their timesheets matches actual file access duration.
Our file tracker helps you stay informed about the team’s file access and activity. We provide timely notifications and alerts, ensuring that you are informed about the relevant document activities, approvals, and changes. With regular updates you can identify the actual performers.
DeskTrack helps you restrict file access based on user roles, creating a secure environment. We help you implement role-based access controls that restrict file access to authorized users only to minimize risks of data breaches and unauthorized usage.
Our file tracking system software lets you know which tasks are your team members performing without disturbing them every other day. Track the time spent by the designers on different projects when using applications like Illustrator, Graphic Suites, Photoshop, and Sketch.
While working with multiple projects and using the same tools and applications, an online document tracking system helps you know how much time you've spent on each project. Also, tracking billable hours of freelance writers becomes easy with DeskTrack’s file tracking system.
With file tracking software, you can see in real-time who is working on which part of the file and how much time has been spent on each application & file opened. It improves productivity by tracking time spent on apps like SketchUp, photoshop, MagicPlan, etc.
While working on different cases, you need an advanced file tracking software that can help you identify the actual working hours for every client so that billing is accurate and dispute-free. Also, you can generate accurate payroll by identifying the actual working hours of every person.
With document management system, know the work pattern of your IT team, tasks your employees are working on, and for how long. The software will read document titles, files, applications, etc., and it keeps a record of every activity done on them.
Sales & marketing teams work with many clients at once, so it's essential to monitor working hours spent on tasks for a particular customer. The file tracker is specifically useful for multitaskers who manage multiple projects up to the end of the day.
Want to know why we call DeskTrack different from other file tracking systems? Here is the reason.
DeskTrack sets file access permissions based on roles or user groups. It ensures that sensitive information is accessible only to authorized personnel and prevents data leakages.
DeskTrack improves your document tracking processes, minimizes manual effort, and saves your team valuable time. We also help you to cut down on unnecessary administrative costs associated with traditional paper-based systems.
We help you maintain your team’s logs of document activities, and create an audit trail for accountability and transparency within your organization.
A usual file tracking system simplifies the process of finding specific files. With them, one can easily search for files based on different criteria like file name, date, or user. File trackers make it easy for teams to easily locate and retrieve files when needed.
With the rise of remote work, file tracking software have enabled employees to access files from anywhere with an internet connection. This flexibility is especially valuable in today's evolving work environments such as remote and hybrid work modes.
File Tracking Software have Application Programming Interfaces (APIs) that facilitate integration with other business applications. This allows organizations to build an integrated ecosystem of tools.
Effortlessly monitor and track all file activities performed by employees, such as copying, editing, deleting, uploading, pasting, and printing your confidential data or documents. Document management system has accessible insight into the activity and real-time reports of suspicious activities and blocks access to selective files and documents as per the roles and responsibilities of employees.
Before implementing a file tracking system that you can operate in your organization, make sure you check if that is equipped with the below-mentioned features:
The DeskTrack document tracking system has all these features and can be the best fit for your organization.