Are you seeking the best healthcare project management software in 2025? You are browsing the right page. The healthcare industry businesses have also adopted technology and modernization now, and so need project software solutions to sustain in the market.
Presuming that every work, no matter how small or big, is a project, we can’t deny the fact that healthcare project software will help hospitals a lot in making their operations smooth and providing the best quality patient care. Overall, from the administrator to the patient level hierarchy, the solution assists in streamlining the workflows in one way or another. So, if you are running a hospital, you need to implement the said software.
Thus, in today’s blog, we will tell you all about what it is, its key features, and the top 10 healthcare project management software solutions. Plus, we will also include the ongoing trends in this category of software. Moreover, with that out of our way, let’s get started.
What is Healthcare Project Management Software?
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Healthcare project management software solutions are specialized digital packages that support the unique needs of healthcare management and related projects. Healthcare professionals, hospital administrators, clinicians, clinic managers, medical practice leads, and other stakeholders use them to streamline operations, ensure compliance, and enhance the quality of patient care. They are a central platform to manage complex healthcare projects, from constructing new facilities to implementing EHR systems, ensuring that projects are completed timely, within budget, and to the expected quality standards.
Healthcare software for managing projects comprises modules, such as:
- Task scheduling
- Roadmap building
- Resource allocation
- Adherence monitoring
- Patient data management
Read Also: The Ultimate Guide to Choosing the Right Employee Desktop Monitoring Software
9 Key Features of Healthcare Project Management Software
When it comes to selecting the right healthcare project management software for your hospital, evaluating the features is critical. As per our experience and expertise, these 9 functionalities are a must-have for you.
- Task Management: It’s for assigning and tracking tasks department-wise to keep everyone aligned.
- Compliance Tracking: It’s for monitoring deadlines and documentation to assist in meeting healthcare regulations.
- Budget Monitoring: It’s for monitoring the spending against the plan, which assists you in spotting overages early.
- Document Storage: This feature is for keeping important files and project plans organized and accessible from a single platform.
- Role-Based Access: This functionality is for limiting who can view or modify information based on their designations.
- Risk Management Tools: It’s for flagging issues before they expand and assists you in assigning actions to resolve them.
- Reporting Dashboards: This feature provides you with real-time insights into project progress, delays, and results.
- Healthcare-Specific Templates: It’s for quickening the pace of project configuration for clinical initiatives, tech rollouts, or construction.
- Change Request Tracking: This feature is for logging and managing change approvals, ensuring that records are updated and transparent.
Best 10 Healthcare Project Management Software in 2025
To help you quickly select and implement the best software to manage healthcare projects as per your requirements, we reviewed and shortlisted the top 10 options. We have included overviews, key features, biggest cons, biggest pros, user ratings, best use cases, and most affordable paid plans with each solution to ensure that you make a wise selection.
- DeskTrack
- Microsoft Project
- SAP Portfolio & Project Management
- Oracle Primavera P6
- ServiceNow Project Portfolio Management
- Trello Enterprise
- Clarizen
- Scoro
- Zoho Projects
- Adobe Workfront
1. DeskTrack
DeskTrack is the best healthcare project management software with additional features that are for monitoring the activities and work-time utilization levels of your human resources. From real-time employee screenshot monitoring and productivity tracking to real-time work hours tracking with data analytics and attendance monitoring, DeskTrack has everything you need to maintain work integrity, consistency, employee efficiency, and accountability while assisting in providing quality projects. Plus, it is compatible with macOS, Windows, Linux, Android, and iOS, and is flexible enough to adapt to remote, in-office, hybrid, and fieldwork environments.
Key Features:
- Create unlimited workspaces and workflows, which are only visible to the specific users who made them.
- Change task status directly from the project dashboard
- Divide and conquer projects using tasks, subtasks, and checklists, and link users with them accordingly.
- Add files, diagrams, charts, and more to your workspace for easy organization and collaboration.
- Keep track of everything in real-time from a single dashboard.
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Best overall | $5.99/user/month | 5/5 | Simplify even the most complex projects with unlimited workspaces, workflows, tasks, descriptions, checklists, and subtasks | N/A |
2. Microsoft Project
This healthcare project software from Microsoft is one of the best tools for powerful project scheduling. Plus, it provides you with detailed and complex project timelines, which are beneficial for healtcare sectors.
Key Features:
- Powerful scheduling tools
- Built-in customizable templates
- Real-time collaboration capabilities
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Robust project scheduling | $10/user/month | 4.7/5 | Real-time collaboration | Higher cost for advanced features |
3. SAP Portfolio & Project Management
What we like most about this portfolio and healthcare project management software is how it optimizes the entire process by integrating logistics and finances into a single interface. What it does is enhance project visibility and control.
Key Features:
- Project planning
- Execution
- Monitoring
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Finance and logistics integration | Quote on contact | 4.2/5 | Centralizes project management functions for enhanced oversight | Overly complex for smaller projects and organizations |
4. Oracle Primavera P6
This software for managing healthcare projects is one of the best for large-scale construction planning. It assists you with the plan to build your hospitals and install essential equipment by providing you with detailed control over project schedules, expenses, and resources.
Key Features:
- Critical path method scheduling
- Resource allocation
- Cost control
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Large-scale construction planning | Quote on contact | 4.4/5 | Multiuser access for better collaboration | Requires additional investment in other Oracle products for complete functionality |
5. ServiceNow Project Portfolio Management
The next healthcare project management software on our list is ServiceNow Project Portfolio Management. It connects strategic planning and business results by providing you with a powerful framework, facilitating the translation of high-level business goals into successful deliverables.
Key Features:
- Strategic portfolio management
- Resource management
- Demand management
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Strategy and business outcomes alignment | Quote on contact | 4.2/5 | Integrates with other ServiceNow tools for an interconnected management experience | The custom quote process delays the procurement timeline |
6. Trello Enterprise
The next healthcare software to manage projects on our list is Trello Enterprise. Well-known for its Kanban boards and lists, it provides you with an intuitive user interface to enhance team collaboration.
Key Features:
- Customizable boards
- Cards
- Lists
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Team collaboration and visual project management | $5/user/month | 4.5/5 | Robust integration capabilities | Limited reporting features |
7. Clarizen
Tailored for complex, enterprise-level project oversight, it is one of the best tools for managing and aligning project hierarchies with business strategy.
Key Features:
- Project planning and execution tools
- Real-time visibility into project status
- Advanced budget and resource tracking capabilities
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Enterprise-level project and portfolio management | Quote on contact | 4.5/5 | Extensive integration options with other enterprise tools | Steep learning curve due to its long range of feature set |
8. Scoro
This healthcare project software is the all-rounder. It has everything you need to manage every aspect of a professional service business. Well-known for offering a collection of features catering to the entire business process lifecycle, it is best-suited for end-to-end work management.
Key Features:
- Centralized dashboard
- Time tracking
- Financial management
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| End-to-end work management for professional services | $19.90/user/month | 4.5/5 | Customizable to fit particular business requirements | The features are so complex that it takes a long time to learn to use them |
9. Zoho Projects
As a part of the entire collection of software solutions from Zoho, this healthcare project management software is one of the best for providing detailed monitoring and planning. What we like about it is how it adapts to multiple requirements for managing projects due to its customization options.
Key Features:
- Task automation
- In-depth analytics
- Customizable dashboards
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Comprehensive project management with customization | $3.24/user/month | 4.2/5 | Cost-effective pricing structures for various team sizes | You have to get one of the higher-tier plans to use advanced features |
10. Adobe Workfront
This software for managing projects is best suited for creative professionals. However, it still provides a plethora of features, which are useful for the administrative department of healthcare organizations.
Key Features:
- Powerful workflow automation
- Digital asset management
- Advanced proofing capabilities
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Marketing and creative workflows | Quote on contact | 4.1/5 | Advanced analytics and reporting for real-time insights | Requires significant setup and customization effort |
Read Also: Is Employee Monitoring Software an Invasion of Privacy? Debunking Myths
5 Healthcare Project Management Software Trends You Need to Know About in 2025
The healthcare project management software solutions and the sector for it have many new and ongoing trends you need to look out for to stay updated and keep adapting to the latest requirements. Here are 5 patterns we got interested in:
1. Role-Based Data Views
This ensures data security as only the authorized users can view or change crucial information and reports. Plus, everyone will only see what they are allowed to. Administrators can view and modify all data.
2. Compliance Monitoring Dashboards
Compliance monitoring is an important aspect for hospitals to keep running. For instance, healthcare organizations and institutions must adhere to the rules written by HIPAA. So, to track and maintain required compliances, healthcare project management software solutions provide dedicated dashboards.
3. Patient-Centered Project Planning
Patient-centered project planning is the key to success in the healthcare sector. Since all operations related to hospitals and healthcare revolve around patients, it’s essential to plan every project keeping them in mind. The project software solutions for this sector are built, focused on them only.
4. Integrated Risk Management
Every hospital and healthcare organization must also account for risks. However, managing these risks must go smoothly. For the same healthcare project management software solutions also come with integrated risk management tools.
5. Healthcare-Specific Templates
Since it’s a healthcare project software we are talking about, it is also essential to speed up how the projects are managed. That’s why the software provides you with healthcare-specific templates for the job.
Conclusion
Now, we hope that you are clear about the top 10 healthcare project management software for 2025. As a final word, we would like to say that the hospital administration, doctors, and other staff members need some specific technologies to adapt to how things work in industries these days. That is, fast-paced, technology-oriented, and modernized.
That’s why choosing the right software for managing healthcare projects with all the necessary features and compliance monitoring tools is necessary to keep up with the competition. You need to choose a project software solution that has adopted the latest trends from expert shortlists, such as this one. Moreover, for additional requirements and cost-effectiveness, DeskTrack covers all things employee monitoring and management.
Frequently Asked Questions (FAQ)
Q. What is Healthcare Project Management Software?
Ans. Healthcare project management software solutions are dedicated digital software packages that support the unique needs of healthcare management and related projects. Healthcare professionals, hospital administrators, clinicians, clinic managers, medical practice leads, and other stakeholders use them to streamline operations, ensure compliance, and enhance the quality of patient care.
Q. What are the Key Functionalities of Healthcare Project Software?
Ans. Here are the functionalities that make healthcare project software work.
- Task Management
- Compliance Tracking
- Budget Monitoring
- Document Storage
- Role-Based Access
- Risk Management Tools
- Reporting Dashboards
- Healthcare-Specific Templates
- Change Request Tracking
Q. Which is the Best Software to Manage Healthcare Projects?
Ans. These are your top 10 options.
- DeskTrack
- Microsoft Project
- SAP Portfolio & Project Management
- Oracle Primavera P6
- ServiceNow Project Portfolio Management
- Trello Enterprise
- Clarizen
- Scoro
- Zoho Projects
- Adobe Workfront
Q. What are the Benefits of Using Software to Manage Healthcare Projects?
Ans. Here are the changes you will experience after implementing the best software to manage projects for the healthcare industry.
- More accountability
- Fewer delays
- Improved compliance
- Enhanced communication
- More control over budgets
- Faster project setup
- Simpler reporting
- HIPAA Compliant Collaboration
Q. What are the Latest Updates in Healthcare Project Management Software?
Ans. Here’s what’s trending in the healthcare project software solutions sector.
- Role-Based Data Views
- Compliance Monitoring Dashboards
- Patient-Centered Project Planning
- Integrated Risk Management
- Healthcare-Specific Templates
