Are you seeking the top PTO tracking software for businesses in 2025? You are browsing the right page. You see, tracking, managing, and optimizing employee paid time off requests and approvals is critical to efficient workforce management, as this results in zero scheduling conflicts between you, your employees, and your teams. Overall, that’s because you know all about employee availability in your organization.
Did you know that improperly handled paid time off can lead to a significant loss for your organization, which is probably 5% to 10% of potential profits for you? So your best option is to keep track of the leave requests, disapprovals, approvals, leave balance, and other employee PTO details to maintain work integrity in your organization. However, manually doing it can lead to excessive HR workload and burnout. So, you need the best PTO management software.
This ensures zero conflicts and the trouble of employees piling up in the HR cabin for common enquiries. So, in today’s blog post, we will tell you all about what it is, its key features, the top 10 PTO tracking software solutions for your business, and more. Let’s begin.
What is PTO Tracking Software?
PTO leave monitoring software solutions are digital tools that automate and manage employee leave requests and approvals. Especially, paid time off requests. It tracks the multitude of leaves your employees might request, including vacation, sick, and personal, aligning with the organization’s policies and labor laws.
Here are the other things you need to know about PTO tracking software solutions:
- The software simplifies the application and approval processes.
- It provides you with real-time visibility into employee availability and decreases administrative tasks.
- It assists you in the maintenance of accurate leave records, which ensures fair and consistent leave management, assisting in workforce planning by keeping tabs on absences. Overall, it enhances the collective operational efficiency and employee satisfaction.
Read Also: Is Laptop Screen Monitoring Software Legal & Ethical in 2025?
10 Key Features of PTO Tracking Software
As we mentioned before, PTO management software optimizes the leave request and approval process, decreasing the chances of errors. However, how? Here are the features that make it work.
- Centralized Dashboard: The dashboard has a clear view of everything, including leave requests, balances, and approvals.
- Self-Service Portal: This feature lets employees submit leave requests, check balances, and view approvals.
- Automated Approval Workflows: This is for ensuring that leave requests are rerouted to the right approvers.
- Leave Policy Customization: This lets you align the software with your particular leave policies.
- Real-Time Notifications: This is to keep both staff and managers informed about leave requests’ statuses.
- Mobile Accessibility: This lets you and your employees manage leave requests from anywhere and at any time.
- Calendar Integration: This is for tracking absences.
- Analytics & Reporting: This feature provides insights into leave trends.
- Multi-Currency & Multi-Language Support: This is essential for global teams.
- Compliance Management: This lets you comply with labor laws and regulations, which reduces the risk of legal issues and conflicts to a bare minimum.
Best 10 PTO Tracking Software for Businesses in 2025
You run your business and have experience in that. So, leave the monitoring and management software research to us. So, we researched and reviewed the top 10 leave software solutions for you with an overview, the most affordable paid plan, the biggest con, the biggest pro, user rating, key features, and the best application to ensure that you make a wise choice.
- DeskTrack
- Deel
- Connecteam
- Replicon
- BambooHR
- actiPLANS
- Buddy Punch
- Leave Dates
- FoxHire
- Factorial
1. DeskTrack
DeskTrack is the all-inclusive employee monitoring and management software solution, let alone paid time off tracking software. According to what we tried, the best feature is leave adjustments that let you update details and schedule in case an employee who was supposed to be absent on a particular date clocks in and clocks out on that day.
DeskTrack also provides you with other splendid features to skyrocket employee efficiency and productivity. From time tracking and app, file, and URL usage monitoring to screenshot monitoring and project management, it provides it all from a single user-friendly interface available for your field, office, and remote teams.
Key Features:
- Real-time one-click leave management
- User-friendly interface
- Same navigation and working for the user and admin panel
- Leave adjustments
- Integrated attendance tracking
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Best overall | $5.99/user/month | 5/5 | Real-time one-click leave management | N/A |
2. Deel
What we like about this global workforce management solution is the new Slack plugin. What it does is let employees manage PTO directly via Slack, which enhances their user experience.
Key Features:
- The burnout indicator tool immediately notifies the manager in case, for example, an employee is taking more or less time off than usual.
- Global HR
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Time off management through Slack | $10/user/month | 4.8/5 | Complete workforce management | Limited invoice customization |
3. Connecteam
Connecteam is an employee management and PTO monitoring app for on-site staff. What we like about it the most is how the mobile application provides you with a quick overview of the employees who have sent time off requests or are presently off duty. Plus, you can also make updates from the app, which is handy.
Key Features:
- Drag-and-drop interface
- Employees can see PTO details, such as PTO balance, via the user portal.
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Having the best leave management features in its mobile app | $29/month for the first 30 users + $0.5/user/month for each extra user | 4.3/5 | User-friendly interface | Limited customizations |
4. Replicon
The next PTO tracking software on our list is primarily for time and attendance monitoring. It provides you with amazing and useful features, such as time tracking, shift scheduling, and leave management, which make workforce management simple and efficient.
Key Features:
- Advanced compliance monitoring tools
- Labor law monitoring features
- Configurable rule sets and built-in compliance alerts
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Being a unified solution for managing international time off compliance and policies | $6/month | 4.3/5 | Easy to learn and use | Feature-lite mobile application |
5. BambooHR
BambooHR is your complete HRMS with intuitive tools for time tracking and leave management. Plus, it also offers features for simplifying hiring, onboarding, performance tracking, employee database, payroll, and benefits administration.
Key Features:
- Employee portals for data updation, PTO requests, and more.
- Customizable time off system
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Having leave management features within a complete HRMS | Quote on contact | 4.4/5 | Lots of integrations available | Non-transparent pricing |
6. actiPLANS
The next paid time off management software on our list is all about activity planning, shift assignment, and leave management. The reason this option is on our list is because of its user-friendly interface and custom leave types.
Key Features:
- Leave management
- Shift assignment
- Activity planning
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Simple and stress-free leave management | $1.50/user/month | 4.6/5 | User-friendly interface | Can’t edit requests |
7. Buddy Punch
The next PTO tracking software solution on our list is primarily an advanced time tracking and scheduling application, customizable for small and medium-sized businesses. Plus, for enhanced accuracy and security, it provides you with geofencing and facial recognition features.
Key Features:
- Job and project tracking
- Time off management
- PTO tracking
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| PTO hours monitoring and leave management for small and medium-scale businesses | $4.49/user/month + $19 monthly base fee | 4.8/5 | Lots of integrations are there | US only payroll module |
8. Leave Dates
The next time off management software on our list gets the praise for its simple, clear, and intuitive user interface. What this does is make tracking and managing leaves easy for everyone. Even your non-tech employees.
Key Features:
- Live wall chart
- Check the leave and balance function
- Simple request and approval system
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Customizable leave tracking and management | $54/year | 4.8/5 | Calendar integration | Inability to add back leave |
9. FoxHire
Other than being a PTO tracking software solution, FoxHire is primarily an EoR platform for the management of various employment-related tasks. This includes simplifying work, such as payroll, onboarding, insurance, and compliance.
Key Features:
- Timesheet collection
- 24/7 HR support
- Employee termination management
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Paid time off and sick leave | Quote on contact | 4.9/5 | Comprehensive payroll services | Limited integrations |
10. Factorial
Factorial is yet another complete HR software solution, which is known for its comprehensive leave and absence management system. What we like about this software for tracking PTO is that it lets employees request time off digitally without the need for paperwork.
Key Features:
- Shift scheduling
- An employee scheduling mobile application
- Conflict detection tools
| Best For | Most Affordable Paid Plan | User Rating | Biggest Pro | Biggest Con |
| Its powerful mobile application | $8/user/month | 4.4/5 | Easy to use | Customizing templates is difficult |
Read Also: Why the Best Employee Monitoring Tools Are a Must-Have in 2025
Top 3 Benefits of Implementing PTO Tracking Software for Businesses
Make your workday more productive
Time tracking and work management can help you reach your goals
faster.
Still confused about whether you should implement the best PTO tracking software in your organization or not? You will miss experiencing these 3 major advantages.
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This is due to the user-friendly centralized dashboard and instant notifications feature of the software. Since managers can directly approve or disapprove a request from the tool, it saves time, chaos, and confusion. |
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This is because all the details are updated in real-time. For example, if an employee tries to apply for leave but their PTO balance is 0, they won’t get paid for that leave. It’s as simple as that. |
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This is because employees can check details regarding PTO from their user portal. So, there is no need to pile up in the cabin and disturb the HR for common enquiries. |
Conclusion
Now, we hope that you have wrapped your head around all the top 10 PTO tracking software for organizations in 2025. As a final word, we would love to say that streamlining leave management with or without software is necessary for your organization. It stabilizes attendance, scheduling and ensures reduced or zero conflicts. Plus, if you are using software for tracking PTO, it also minimizes administrative tasks and reduces workload. From an employee’s perspective, she or he doesn’t have to wait for days to plan vacations or be worried during an emergency leave, as there are instant approvals due to real-time alerts and notifications. Want a software solution that can also simplify workforce monitoring and management to boost efficiency, along with leave management? Try DeskTrack. You won’t be disappointed.
Frequently Asked Questions (FAQ)
Q. What are the Most Common Types of PTOs Employees Take?
Ans. The most common types of leaves employees take include:
- Vacation
- Annual
- Sick
- Maternity
- Paternity
- Public holidays
- Personal
- Bereavement
- Unpaid
Q. What is PTO Software?
Ans. PTO leave monitoring software solutions are digital tools that automate and manage staff leave requests and approvals. Especially, paid time off requests. It tracks the multitude of leaves your employees might request, including vacation, sick, and personal, aligning with the organization’s policies and labor laws.
Q. What are the Key Features of Paid Time Off Tracking Software?
Ans. Here are the features that make it work.
- Centralized Dashboard
- Self-Service Portal
- Automated Approval Workflows
- Leave Policy Customization
- Real-Time Notifications
- Mobile Accessibility
- Calendar Integration
- Analytics & Reporting
- Multi-Currency & Multi-Language Support
- Compliance Management
Q. Which is the Best PTO Tracking Software?
Ans. Here are the top 10 paid time off tracking software solutions for your business.
- DeskTrack
- Deel
- Connecteam
- Replicon
- BambooHR
- actiPLANS
- Buddy Punch
- Leave Dates
- FoxHire
- Factorial
Q. What are the Benefits of Using PTO Tracking Software?
Ans. Implementing the best paid time off tracking software in your organization will result in:
- Streamlined time off management
- Improved leave tracking accuracy
- Reduced administrative burdens
