Are you looking for the best childcare scheduling software for your business in 2025? Scheduling tasks and employee hours can be a headache, regardless of the industry, especially when employees take sudden leaves. This also includes childcare or daycare institutions or organizations.
Plus, employees failing to comply with schedules can cost you time and money, which can be up to $1.3 trillion every year. That’s a lot. However, since we don’t want this to happen to you, we will provide you with the best employee scheduling software for daycare, which also tracks schedule compliance. Overall, that’s what this software does: create, share, track, and update schedules in real-time.
Childcare scheduling software simplifies the scheduling process, saving you time, money, and boosting employee retention rate. So, we will aid you in choosing the best tool for that, as per your requirements, in today’s blog post. With that out of our way, let’s get started simplifying the scheduling of daycare staff for you.
What is Childcare Scheduling Software?
As we mentioned before, employee scheduling software for childcare is a particularly feature-rich solution that simplifies the process of creating, managing, sharing, editing, and maintaining staff schedules for daycare centers. What it does is aid you in allocating shifts, managing staff availability, tracking attendance, and most importantly, ensuring compliance with the standard child-to-staff ratio. Overall, the software solution automates these processes to decrease administrative burdens.
Read Also: Top 10 Time Tracking Software for Engineers in 2025
8 Key Features of Childcare Scheduling Software
Now, we all know that childcare scheduling software solutions are feature-rich. However, they don’t provide you with features for setting the timetable for children. Do they? Instead, you get:
- User-Friendly Interface: When speaking of childcare or daycare staff, we don’t expect them to be technically sound or used to the latest software solutions. To check their schedules easily, they will require a simple, user-friendly interface.
- Automated Scheduling: Other than the user-friendly interface, you also need to ensure that you don’t spend too much time creating schedules. So, you need to end up with a software that does that automatically, or with a click of a button for you. Plus, if it also provides you with scheduling templates, it will save you a lot more time.
- Real-Time Updates: Schedules need to be flexible. For instance, what if an employee takes a sudden leave on short notice? In such cases, you should be able to update and share the new timetable in real-time.
- Attendance Tracking: Whether built-in or integrated, attendance tracking is another useful feature of the said software solution. It’s handy because, unlike paper timesheets or spreadsheets, it’s not time-consuming. Plus, it’s automated and simple to use, which takes away the headache of your HR professionals.
- Payroll Integration: This one is another handy time-saving feature, which leads to precise and automated payroll processing. For instance, you can directly send the work hours data to the payroll app for processing with a click of a button. Even better if it happens automatically at a time you configure.
- Analytics & Reporting: Having a daycare schedule software with reporting and analytics features is also a good idea. It lets you know how many employees are complying with the schedule, and what changes you need to make to it to ensure that it is suitable for work-life balance.
- Mobile Accessibility: Sometimes you are late. At other times, your childcare staff members are. Whatever the scenario, the ability to create, share, update, and check schedules on the go is always useful. For instance, if you are abroad and want to make a change in employee schedules, then the capability to do it from mobile will be practical here.
- Communication Tools: Whether built-in or integrated, the ability to set schedules and communicate with staff members from the same platform makes interactions between staff, administrators, and parents so much simpler and easier.
4 Benefits of Using Childcare Scheduling Software
Implementing the right software to schedule and manage daycare staff has more benefits than we mentioned above. Here are the 4 advantages we have experienced so far.
|
As we mentioned before, using the right scheduling tool for daycare saves you a lot of time and money due to automation, templates, and real-time updates. Plus, it’s also more efficient as there are fewer or zero chances of mistakes. |
|
The integrated or built-in communication features of the said software simply remove all communication barriers. Overall, they make staff, admin, and parent interactions much smoother, regardless of the location. |
|
Sharing real-time schedules with employees also improves compliance. Plus, it helps maintain the standard child-to-staff ratio, which also improves child safety. |
|
This is due to transparent and easily accessible scheduling with simple shift swapping and time off requests. Plus, it also skyrockets your staff retention rate as there is no headache when it comes to understanding what to do and when. |
Top 10 Childcare Scheduling Software in 2025
Choosing the right childcare scheduling software for your business can be overwhelming. Doing so yourself will only add to your heavy workload. Thus, we already did the hard part of trying, testing, and shortlisting the top 10 options for simplifying staff scheduling for you to choose the best one as per your requirements.
- DeskTrack
- MyKidReports
- Brightwheel
- Famly
- Playground
- Lilio
- Procare Solutions
- IIIumine
- Kangarootime
- Jackrabbit Care
1. DeskTrack
Whether it’s field, remote, hybrid, or in-office employees and teams, DeskTrack just gets the scheduling job done. Just like that. With the tool, you can make even the most complex of schedules within 30 minutes. Plus, you will experience the most user-friendly experience for creating, managing, sharing, and editing schedules. Plus, beyond scheduling, DeskTrack also ensures that employees comply with these schedules. That’s thanks to its brilliant add-on time tracking with data analytics, attendance tracking, app, URL, and file usage monitoring, location tracking, and screenshot tracking features. Plus, did we mention it’s all customizable as per your requirements?
Key Features:
- Simple and easy-to-use user-friendly interface
- Makes even the most complex schedule within 30 minutes.
- Create, save, edit, and use scheduling templates to save time.
- Additional time tracking with the data analytics feature
- Biometric attendance tracking and time deviation
- Compatible with Android, iOS, Linux, Windows, and macOS
- Automated multi-device data synchronization
| Most Affordable Paid Plan | User Rating |
| $5.99/user/month | 5/5 |
2. MyKidReports
MyKidReports is the software to schedule childcare staff, which also provides you with amazing billing and attendance features. Plus, there are also intuitive features to communicate schedule changes and maintain child-to-staff ratio compliance.
Key Features:
- Billing
- Attendance
- Staff scheduling
| Most Affordable Paid Plan | User Rating |
| $0.99/child/month | 4.5/5 |
3. Brightwheel
The next childcare scheduling software on our list is one of the best tools for managing the information of your employees. Plus, it is also good for time tracking and payroll integration. Furthermore, it’s also great for maintaining health checks and room tracking compliance.
Key Features:
- Communication
- Daily report
- Staff scheduling
| Most Affordable Paid Plan | User Rating |
| Quote on contact | 4.7/5 |
4. Famly
The focus of this software for scheduling daycare employees is on maintaining child-to-staff ratios. Plus, it also provides features for detailed reports on work hours and attendance. Also, did we mention that it has a user-friendly interface?
Key Features:
- Occupancy and attendance
- Efficient staffing
- Daily logs
| Most Affordable Paid Plan | User Rating |
| $91.59/month | 4.7/5 |
5. Playground
Are you searching for a childcare scheduling software solution that clubs efficient scheduling, digital paperwork, and attendance tracking together? Then, Playground is the one you need to use.
Key Features:
- Expense tracking
- Payroll
- Attendance
| Most Affordable Paid Plan | User Rating |
| Quote on contact | 4.8/5 |
6. Lilio
With a concentration on improving parent communication, Lilio provides you with staff scheduling, attendance tracking, and payroll management for your daycare center. Plus, the child portfolio feature ensures that parents receive progress reports from time to time.
Key Features:
- Payments and billing
- Professional development
- Center management
| Most Affordable Paid Plan | User Rating |
| Quote on contact | 4.6/5 |
7. Procare Solutions
The next childcare scheduling software on our list is the complete staff management platform. It provides intuitive scheduling, payroll, and staff record maintenance features. Plus, it’s good for maintaining staff hierarchy and data security with customizable access levels.
Key Features:
- Payment processing
- Integrations
- Professional development
| Most Affordable Paid Plan | User Rating |
| Quote on contact | 4.6/5 |
Read Also: Top 10 Team Monitoring Tools for Your Business in 2025
8. IIIumine
IIImuine is all about simplifying scheduling, staff attendance tracking, and payroll integration. Plus, it also provides you with incredible staff performance monitoring and record maintenance features.
Key Features:
- Payments and billing
- Occupancy and attendance
- AI-powered features
| Most Affordable Paid Plan | User Rating |
| Quote on contact | 4.4/5 |
9. Kangarootime
What we like about it is that it also simplifies parent communication via an app. Plus, when it comes to security, it provides robust features and integrates with other operational tasks to make a complete management platform.
Key Features:
- Multi-unit support
- Dashboard
- Seamless integration
| Most Affordable Paid Plan | User Rating |
| Quote on contact | 4.5/5 |
10. Jackrabbit Care
Jackrabbit Care, simply known as Jackrabbit, provides an easy-to-use portal for simplifying communication, along with staff scheduling and attendance tracking. Furthermore, it has comprehensive reporting features to let you know of staff activities to stay organized.
Key Features:
- Ratio and attendance management
- Center management
| Most Affordable Paid Plan | User Rating |
| $49/location/month after the initial 5 locations | 4.5/5 |
Conclusion
Now, we hope that you have wrapped your head around all the top 10 childcare scheduling software solutions for your business in 2025. As a final word, we would like to say that manually scheduling staff members for daycare centers can be a headache if you are doing it manually. However, that’s not all. Employees failing to comply with schedules can also cost you time and money. So far, we have looked at the top 10 options for the same, each with its pros and cons. However, DeskTrack sits at the top for its comprehensive time tracking, employee scheduling, and productivity-maximizing features. Try free for 15 days, and you will know why we, among 8000+ other businesses worldwide, use DeskTrack.
Frequently Asked Questions (FAQ)
Q. What is Software to Schedule Daycare Staff?
Ans. As we mentioned before, employee scheduling software for childcare is a particularly feature-rich solution that simplifies the process of creating, managing, sharing, editing, and maintaining staff schedules for daycare centers. What it does is aid you in allocating shifts, managing staff availability, tracking attendance, and most importantly, ensuring compliance with the standard child-to-staff ratio. Overall, the software solution automates these processes to decrease administrative burdens.
Q. What are the Features of Employee Scheduling Software for Daycare?
Ans. Here are the features that make the software for scheduling childcare staff work.
- User-Friendly Interface
- Automated Scheduling
- Real-Time Updates
- Attendance Tracking
- Payroll Integration
- Analytics & Reporting
- Mobile Accessibility
- Communication Tools
Q. Which is the Best Daycare Scheduling Software?
Ans. Here are the top 10 options for you to choose from for your business.
- DeskTrack
- MyKidReports
- Brightwheel
- Famly
- Playground
- Lilio
- Procare Solutions
- IIIumine
- Kangarootime
- Jackrabbit
Q. What are the Benefits of Using Childcare Staff Scheduling Software?
Ans. Here’s where the said software provides the advantage.
- Time-Saving & Efficiency
- Enhanced Communication
- Safety & Compliance
- Employee Satisfaction
Q. What’s Trending in the World of Daycare Scheduling Software?
Ans. Here’s what’s big in this category of software.
- Machine Learning & AI
- Enhanced Mobile Capabilities
- Enhanced Integrations
- Advanced Analytics
