Are you seeking the top project management software for Mac in 2025? Your search ends here with today’s blog post. These days, organizations are using multiple devices, including Windows and macOS.
Employees must adapt to using macOS and iOS devices. So, must the software they are using to manage their projects. Generally speaking, managing projects without software in the digital world is not a good idea.
You need to streamline processes, manage tasks, estimate costs, track deadlines, and do a lot more. Tracking all this manually can make you miss important details, which leads to chaos and frustration. Moreover, now that macOS devices are flourishing, you can’t deny the need for the best project management software for Mac.
So in today’s blog, we will tell you all about what it is, its key features, the benefits of using it, the teams that benefit the most from it, and the top 10 macOS software to manage projects. So, with that out of our way, let’s get started.
What is Project Management Software for Mac?
Generally speaking, project management software solutions are digital tools that assist in managing every aspect of projects. Tasks, team members, resource allocation, goals, reporting dashboards, or whatever it may be, the software solutions simplify the tracking and handling of these project elements.
Project management software for Mac is essentially the same thing. However, it also supports macOS devices, seamlessly runs on them, and may provide a few minor features exclusive to the device. That’s all there is to it.
13 Key Features of Project Management Software for Mac
Based on the various macOS software for managing projects, we have reviewed and compiled the key features the solutions must have. These are 13 of the most useful and time-saving features of the digital tool.
1. Project Cost Estimation
Creating the right quote for the project can be time-consuming. Especially if you are doing it using different documents, apps, and files. Instead, use your project management software for Mac and get it done accurately and quickly with the help of data-driven features.
2. Automated Budget Management
No need for a separate solution for making and managing budgets. Your macOS software to manage projects provides a built-in or integrated feature for the same. Not only is it time-saving, but you also get a single dashboard to manage it all, which eliminates all confusion and chaos.
3. Gantt Charts
Another useful feature of project management software for Mac is Gantt Charts. These are great for getting a better visual representation of project timelines and task relationships. Overall, you get colored bars to see the time left to complete work, making resource adjustment simple, in case, let’s say, you spot a schedule delay.
4. Task Dashboards
A task in progress will not remain in progress forever. It will be completed or become inactive eventually, and everyone must know of it for a streamlined workflow. Other than that, managing task dependencies and other things must be simple, for which the macOS project manager software provides task dashboards.
5. Resource Planning
After all the costing and budgeting are done, you need to plan out resources next. That is, which human resources will handle which tasks and projects, the time and tools they need, etc. Project management software for Mac provides resource planning tools, such as mind maps, to simplify all this.
6. Utilization Rate Management
Looking at dashboards and reports from your macOS project manager will also let you know the utilization rate management. This is color-coded information about which employees are overbooked and which ones are underutilized. For instance, green can mean that the user can take on more tasks, while red can mean that they are on the verge of burnout.
7. Time Tracking
Time tracking is all about task prioritization and work-time utilization efficiency. The feature lets you accrue cost estimates and budgets by reporting the time consumed on each task down to the last second. Plus, you can also use this data to identify skill gaps, resource allocation mistakes, and insider threats (for instance, more than allowed idle time), which are some of the actual reasons behind project delays.
8. Comments & Discussion Threads
On one hand, you are managing task statuses, and on the other hand, you are somewhat trying to concentrate on the discussions going on in your messaging application. The result is divided attention or 0 focus, which affects the overall work efficiency. To solve this issue, project management software for Mac provides built-in comments and discussion threads, which can also be integrated with the tasks themselves to eliminate time wastage and boost focus.
9. Meeting & Calendar Management
Are you still using separate software solutions for meetings, schedules, deadlines, timelines, projects, and calendar management? You have no idea how outdated your working methodologies and processes are. Overall, why manage everything separately when you can do it all together?
With your macOS project manager, you get integrated meeting and calendar management tools, which can go hand in hand with the project workflow. In short, there is no need to switch tabs anymore and waste your time.
10. Payments & Invoices
After you are done with the project and during its various phases, you can automatically create invoices in real-time with your project management software for Mac, which are based on time, cost, and budget estimates. These bills can be updated later and shared with clients whenever you wish with a single click. Additionally, you can also send and receive payments from the platform, which again saves time and expenses.
11. Project Reports
The next useful feature of macOS project manager software solutions is project reports. These are detailed reports, which create transparency between you and your clients. This lets your clientele know that they are paying you for quality output. Plus, real-time project reports are also useful for you and your team members to improve efficiency and productivity as they show you the real reasons behind project delays.
12. Customizable Dashboards
The project dashboards must be visually understandable according to how your teams work. This ensures easy adaptation to the workflows. For the same reason, your project management software for Mac provides you with many configurations for dashboards.
13. Integrations
Integrations are all about saving time. Fortunately, macOS project managers can easily integrate with the other tools and apps you use. For instance, integration with your email app unlocks the capability to directly pull work emails into the timeline to automatically create tasks.
Read Also: Top 8 GPS Employee Tracking Apps for Work in 2025
7 Teams that Benefit from Project Management Software for Mac
We are a group of IT employees, and so we have a separate use case for project management software for Mac. For teams in finance, marketing, sales, construction, operations, and HR, there are different reasons to use such software solutions.
1. IT
For IT organizations and teams, where projects are highly technical and tasks are often interdependent, macOS project management is highly useful. The software helps define requirements, map out timelines, configure milestones, manage resources, track progress, and visually view dependencies.
2. HR
For HR teams, project management software for Mac simplifies the coordination of different activities throughout the staff lifecycle. It assists in posting ads, scheduling interviews, clearing final payments, and making retention plans indirectly or directly.
3. Marketing
Mac project managers assist marketing teams in collecting summaries from other departments, analyzing creatives, iterating on ad copies, and tracking success on metrics.
4. Sales
Your sales teams will use project management software for Mac to configure funnel phases, monitor statuses, spot obstructions, and prioritize efforts to efficiently send leads via the pipeline. For even more detailed analysis, integrating with CRM is a good idea.
5. Construction
Construction teams get the upper hand with the right macOS software to manage projects. The tool assists in managing everything, from the first groundwork to final inspections, such as risks around atmospheric influences and safety hazards. Overall, it simplifies the management of raw materials, machinery, resources, and quality compliance.
6. Operations
Operations teams have great use for project management software for Mac. Employees use it to design, implement, and monitor their workflows.
7. Finance
Mac project managers help finance teams plan budgets, track expenses, forecast, and monitor the financials of your business. This is made possible via various purpose-built templates and features.
9 Benefits of Using Project Management Software for Mac
Before we had implemented our project management software for Mac, we had no idea how useful it was going to be. So, here are the changes we experienced post-implementation to give you an idea of the need for such a software solution.
1. Control & Visibility
You will know what’s going on at all times. Thanks to the real-time dashboards of macOS project software, you will know task statuses, time utilization, and other useful details. Plus, you can view these at any time and from anywhere, which helps maintain work integrity, even during your absence.
2. Clarity
The dashboards and reports of project management software for Mac provide you with clarity regarding project and task work. For instance, if there is a risk of burnout, you will immediately know due to the username being marked in red.
3. Effective Remote Work
Since the Mac project software works online, it also improves remote work management. For instance, remote teams can easily share updates or resource requests and get a response in real-time, which ensures that time zones and locations are not a factor in interrupting the workflow.
4. Efficiency
Project management software for Mac brings the 5 elements of managing projects, task description, acceptance criteria, deadlines, responsibility, and accountability together. It prepares your teams for tasks by assisting you in stacking them on a timeline and planning. With consistent use, it makes repeatable processes to skyrocket efficiency.
5. Minimized Burnout
Your macOS project software is the key to minimizing burnout and even making it zero. It lets you view individual workloads any time and anywhere in real-time, which leads to smoother going and satisfied teams.
6. Risk Avoidance
Every project comes with a risk, and we need to be ready to account for and compensate for it. For instance, a project scheduled for 3 months, facing an employee on leave throughout the last month, is a potential risk. You will know about it well in advance with the employee scheduling feature of your project management software for Mac.
7. Anchoring
There are various scenarios when one of your employees working on high-activity projects can lose track of time and tasks. With your Mac software to manage projects, though, it will not be the case, as you will know the status in advance and can make changes and assign new priorities.
8. Knowledge Sharing
This includes the comments and discussions feature of your project management software for Mac, including the chats and conversations elements. Furthermore, it also helps you document skills, which help a lot when it comes to efficiently allocating human resources to projects and tasks.
9. Foresight
Mac project software also assists you in making milestones. For instance, it will tell you insights, such as:
- The time taken for eBook designing.
- The total days for code review.
- Bug rate per 1000 LOC
- The names of the least and most productive team members.
These insights from your project management software for Mac act as foresight for planning future projects.
Leading 10 Project Management Software for Mac in 2025
Finding the best macOS software to manage projects can be an overwhelming task because of the many options available. So, we researched and reviewed 10 of the best software solutions for projects below that support Mac devices.
- DeskTrack
- Monday
- Wrike
- Quickbase
- ClickUp
- Zoho Projects
- Miro
- Microsoft Project
- MeisterTask
- Teamwork
1. DeskTrack
DeskTrack handles projects in real-time. The project management software for Mac believes in divide and conquer, so there are no restrictions on how many workspaces, workflows, tasks, subtasks, and checklists you can create. Additionally, you can track and manage everything from a single, customizable dashboard within the tool, which is compatible with Mac, Linux, Windows, Android, and iOS.
Key Features:
- Create unlimited workspaces and workflows, which are only visible to the specific users who made them.
- Change task status directly from the project dashboard
- Divide and conquer projects using tasks, subtasks, and checklists, and assign users to them accordingly.
- Add files, diagrams, charts, and more to your workspace for easy organization and collaboration.
- Keep track of everything in real-time from a single dashboard.
| Best For | Most Affordable Paid Plan | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. Monday
The best part about this macOS project manager software is that it also works on Windows. Not only does it provide you with various templates to save time, but all features are customizable to adapt to how your teams work on projects.
Key Features:
- Dependency tracking
- Timeline and calendar views
- Email integrations to turn email into tasks
| Best For | Most Affordable Paid Plan | User Rating |
| Communication and collaboration features | $9/user/month | 4.6/5 |
3. Wrike
What we like about this project management software for Mac is its high level of customizability. Plus, it provides you with iOS and desktop apps for flexible working. Plus, it provides you with a simple interface to switch between various visually stunning project views with a single click.
Key Features:
- Dynamic request forms
- Advanced Analytics Tools
- Shared team calendars
| Best For | Most Affordable Paid Plan | User Rating |
| Teams of all sizes | $10/user/month | 4.2/5 |
4. Quickbase
Other than being a macOS project software solution, Quickbase is also a cloud-based application development software that enables you to build custom business applications without any coding.
Key Features:
- Role-based governance
- AI-powered suggestions
- Automation features with the pipeline
| Best For | Most Affordable Paid Plan | User Rating |
| Managing projects dynamically | $35/user/month | 4.4/5 |
5. ClickUp
The best part about this complete project management software for Mac is the AI-powered assistant tool, which automates tasks to save you time and expenses. Plus, the interface is also highly customizable.
Key Features:
- A mind map tool
- Time tracking
- Custom fields
| Best For | Most Affordable Paid Plan | User Rating |
| Free plan for Mac | $7/user/month | 4.7/5 |
Read Also: Top 10 Workforce Planning Software for 2025
6. Zoho Projects
This macOS project manager and collaboration software provides you with a Gantt Chart maker, built-in chat, and a Kanban board, among other features, to simplify projects.
Key Features:
- Advanced blueprint capabilities allow you to design and automate workflows.
- Issue tracking and bug tracking
- Forums for team discussions and knowledge sharing
| Best For | Most Affordable Paid Plan | User Rating |
| Integration with other Zoho apps | Quote on contact | 4.2/5 |
7. Miro
One of the best for hybrid teams, it focuses on visualization via features, such as whiteboards. What we like about it the most is that it provides you with 1000+ templates to save time.
Key Features:
- Users can record and share process explanation videos directly within boards.
- AI-powered PM assistant
- Private board areas
| Best For | Most Affordable Paid Plan | User Rating |
| Collaborative whiteboards and visualizations | $8/user/month | 4.8/5 |
8. Microsoft Project
This Mac project software from Microsoft is simple yet effective. Plus, it also has a cloud-based version known as Project Online.
Key Features:
- Demand management tools
- Roadmap
- Resource engagement tools
| Best For | Most Affordable Paid Plan | User Rating |
| macOS users wanting the best Microsoft Project experience | $10/user/month | 4.7/5 |
9. MeisterTask
MeisterTask is a multi-platform collaboration and project management software for Mac. It makes project management and task collaboration more effective and cooperative. Plus, if you love Kanban boards, then you will easily wrap your head around how it works.
Key Features:
- Focus tags
- Time tracking within tasks
| Best For | Most Affordable Paid Plan | User Rating |
| Personalized dashboards | $7/user/month | 4.6/5 |
10. Teamwork
With its multitude of features, it becomes simple to effectively collaborate, organize work, and deliver projects on time.
Key Features:
- Dependency tracking
- Built-in document collaboration
| Best For | Most Affordable Paid Plan | User Rating |
| Team workload management | $10.99/user/month | 4.4/5 |
DeskTrack: Project Management Software with a Little Extra
We hope that you have wrapped your head around the top 10 project management software for Mac in 2025. As a final word, we would like to say that managing a project or multiple projects simultaneously is hard work. One mistake and you can lose track of all the important details.
That’s why you need the best software to flexibly manage all your projects in real-time using macOS, iOS, Android, Linux, and Windows with cross-platform data synchronization. With DeskTrack, you get more. A little extra than just features for project-handling.
Now, you already know that it is the best project management software solution for your business. However, it also integrates project management with employee monitoring, time tracking, and productivity management with data security to skyrocket your business’s profitability.
Frequently Asked Questions (FAQ)
Q. What is Project Management Software for Mac?
Ans. Generally speaking, project management software solutions are digital tools that assist in managing every aspect of projects. Tasks, team members, resource allocation, goals, reporting dashboards, or whatever it may be, the software solutions simplify the tracking and handling of these project elements.
Project management software for Mac is essentially the same thing. However, it also supports macOS devices, seamlessly runs on them, and may provide a few minor features exclusive to the device. That’s all there is to it.
Q. What are the Key Features of Mac Project Manager Software?
Ans. These key features make the said software work.
- Project Cost Estimation
- Automated Budget Management
- Gantt Charts
- Task Dashboards
- Resource Planning
- Utilization Rate Management
- Time Tracking
- Comments & Discussion Threads
- Meeting & Calendar Management
- Payments & Invoices
- Project Reports
- Customizable Dashboards
- Integrations
Q. Which Teams Can Benefit from macOS Software to Manage Projects?
Ans. The said software to manage projects is for everyone, including:
- IT
- HR
- Marketing
- Sales
- Construction
- Operations
- Finance
Q. What are the Benefits of Project Management Software for Mac?
Ans. Here are the changes that you will experience.
- Control & Visibility
- Clarity
- Effective Remote Work
- Efficiency
- Minimized Burnout
- Risk Avoidance
- Anchoring
- Knowledge Sharing
- Foresight
Q. Which are the Best Project Management Software Solutions for Mac?
Ans. Here’s a top 10 shortlist.
- DeskTrack
- Monday
- Wrike
- Quickbase
- ClickUp
- Zoho Projects
- Miro
- Microsoft Project
- MeisterTask
- Teamwork
