These days, applicant-tracking systems are a part of every organization. In today’s fast-paced, technology-oriented, and data-driven work world, you can’t help, but minimize human intervention. Even during the employee onboarding process. However, that doesn’t mean that the software is stealing the job of your HR managers and department. It’s only simplifying their tasks by lifting an otherwise heavy burden off of their shoulders. So, what are we talking about here? In this complete guide, you will learn why you need applicant-tracking software and a lot more about how it can ease your HR processes. So, let’s begin.
Applicant Tracking System Vs CRM: The Difference
So far, what we described about applicant-tracking system software, sounds a tad bit similar to CRMS or customer relationship management software. Right? Both are used for hiring though and many organizations use both ATS and CRMS. However, there’s a difference between the two. So, for starters, let’s get right into it.
| Applicant Tracking System (ATS) | Customer Relationship Management Software(CRMS) |
| Used during the hiring process and has features including resume parsing, candidate screening, and evaluation tools. Only tracks job candidates who have applied. | Used to target potential applicants who haven’t yet applied. Provides you with features including email marketing to connect you to potential clients. |
| Only gives you data that the candidates have input themselves. (More reactive) | Allows you to put data you discovered about the candidates. (More proactive) |
Why Use An Applicant Tracking System?
Best online applicant-tracking system software can be very useful for any type of organization. It allows human resources to recruit the best talents, so integrating the wrong one can cause various issues and waste time and money too. So, have a look at the following advantages of having the best applicant tracking software features:
1. Find and Draw Eligible Candidates
According to Shane Malik, Senior Recruiter at Ducknowl, numerous companies are unable to reach or connect with the most relevant job seekers. Likewise, many others are skipping the important information to find the most suitable applicants on different online platforms.
The best applicant-tracking system for small businesses helps you resolve or face all these challenges. Therefore, it helps you better understand the experience, status, and work behavior of a candidate and target precise job seekers in the outlets and media they operate most.
2. Improve Applicant Engagement
Recruiting and hiring applicants can never be easy, as it takes a lengthy procedure and a systematic strategy. You can easily lose a good candidate because of slow response, time, and inadequate engagement within interview agendas. The best applicant-tracking system software helps you organize things better and makes it effortless to collaborate with the most suitable candidates.
3. Enhance Efficiency and Reduce Expenses
Applicants proceed gradually through the recruiting method because of the inadequate manual techniques, insufficient teamwork among the recruiting team, and poor contact with critical hiring stakeholders. This process is a waste of time and costs to hire. A productivity monitoring software in India builds possibilities to automate manual operations, improve visibility into the hiring process for the human resources team, and enhance options for communication all over the applicant campaign.
4. Optimize the Onboarding Method
The best workday application-tracking system also helps in the onboarding procedure as it keeps a tab on employees who have taken the job. It helps managers to know about their work behavior and processing and the complete details they ought to begin constructing an influence from their starting day, boosting overall productivity and retention.
Features of Applicant Tracking Software
Here are some of the top features of applicant-tracking system software that can help you recruit the best candidates for your organization:
1. Career Page Hosting
Multiple applicant-tracking systems let you handle the display of your organization’s website for available jobs from its medium. It provides various options for a manageable creation. You can add logos, illustrations, and social media options to make your openings well available in the market. It is the key feature of the software.
2. Customizable Job Applications
What we like about a workday application-tracking system solution is that it allows you to create custom job applications. You can add fields including resumes, questions, skill tests, confirm contact details, and much more to ensure that you get as much candidate information as needed.
3. Job Distribution
Job distribution is the best option to enhance connections with top candidates. This feature of an applicant-tracking system helps to select the best fit as per your requirements and choose the top talents. Also, the best software solution collaborates with many recruitment sites, which helps improve your connections with just a job post. It allows you to post your job position on different job boards and record all the details of upcoming applicants for further processing.
4. Receiving and Sorting Applications
The applicant-tracking system software in India contains the feature of receiving and sorting the applicants as per your requirements. It removes the less qualified candidates from the list and selects the best ones.
5. Resume Storage
The online applicant-tracking system stores all the resumes obtained during recruitment even after the vacancy is full. It holds every resume and provides you whenever needed. It is the best feature that can be used to hire additional employees or someone who can be the best match for the position.
6. Interview Schedulers
The workday application-tracking system allows you to converse with your applicants through messaging as the chatbot available in the software helps you further. You can use it to convey anything you require, ask questions, and schedule interviews.
7. Social Sharing
Almost every applicant tracking system has been designed by keeping social media in mind. This software automatically posts your job positions on different social media platforms with just a click for connection enhancement. This helps you in multiple ways as many applicants can apply directly through these platforms.
8. Job-Specific Filters
One of the most useful features of applicant-tracking system software is the capability to apply job-specific filters. This ensures that you only shortlist skilled candidates for further interviews and considerations. For this purpose, the ATS software provides you with keyword filters. To give you an example, to find a communication specialist, you may apply filters such as interpersonal communication, public speaking, and so forth.
How Does an Applicant Tracking System Work?
Your applicant-tracking system will help you from A to Z in your employee onboarding process. From writing job ads to making offers, it will simplify everything. For example, integrating with major job boards, organizing applications, and allowing candidates to create profiles. In short, it monitors all the activities happening around a candidate during the recruiting process, which is:
- You create the job requisition and probably approve it through the ATS.
- You post the job application.
- Candidates apply for the job. ATS systems are capable of even rejecting candidates based on the answers.
- The system will then parse resumes and may rank new applications.
- You can then select candidates from the system for further interviews. Rejected applicants will get an automated refusal email.
- During the interview, you can add notes in the ATS for future reference.
- You can use ATS to send an offer letter to the selected candidate.
- If the candidate is selected, the ATS marks them as hired. These candidates can sign policies, complete forms, and learn more about your organization through the system.
How can Applicant Tracking Systems Enhance the Onboarding Process?
Applicant-tracking system software solutions are used by employers to track applications submitted, resumes viewed, and applicants scouted. The purpose of an applicant tracking system is to speed up the hiring process and automate data input thus improving the efficiency of a recruitment team by ensuring that each member of staff has a clear view of what steps take place in the hiring decision-making process.
Benefits of an Applicant Tracking System for Candidates
In this fast-growing competitive world, every industry has been in the race to get the best candidates. Therefore the applicant tracking system is the best option to hire the best candidates. Here are some of its advantages.
1. Enhanced Candidate Experience
Almost every job applicant wishes to have a frictionless digital understanding at the time of their job hunt. The applicant tracking system automates the various factors of job searching by delivering self-service interview scheduling, auto-fill online applications, and effortless, compatible contacts covering almost every recruiting group.
2. Greater Efficiency in the Hiring Process
There are a lot of recruiting groups that are unable to unite effectively, have insufficient visibility into where they find candidates for hiring procedures or are unable to deliver necessary details to an applicant. The best benefit of a workday application-tracking system is that it can help dodge adverse problems, get employed quickly, and create a lot of optimistic communication for the designation.
3. Immediate Impact After the Hire
The best talent searches for the best opportunities and possibilities. An applicant tracking system not only helps in recruiting and hiring but presents multiple means to simplify the onboarding approach. It causes the evolution from applicant to full-time worker to a better aspect.
Advantages of an Applicant Tracking System for Organizations
When it comes to hiring today, all candidates have to do is fill out online forms, which is the easiest way. Thus, recruiters are getting tons of applications every day, which makes manual management a burden. The best applicant tracking system software helps recruiters and employers in different ways. Let us explain with some advantages.
- Speed up your recruitment process
- Improve the quality of hire
- Elevate candidate experience
- Lower cost per hire
- Facilitate collaborative hiring
- Boost employer brand
- Redefine recruiting metrics
- Assist in finding candidates
- Easy interview scheduling
- One-click job posting to multiple job boards
- Reduce time-to-fill
- Mitigate bias
How To Select Applicant Tracking System?
Before selecting an applicant tracking system, it is essential to go through the multiple options available in the market and select the best-fit software solution as per your business requirements. Here are some prerequisites to follow.
1. The Best Customer Support
When it comes to using a new ATS solution, at that time, you may have multiple doubts or questions in your mind. Therefore, before selecting the best workday application-tracking system, you should know its functions and provide you with the best customer support. Also, look for live chat or phone or email built-in support with a training or onboarding program that makes you understand how to place a career portal, inspect a resume, set up an employee referral system, different integrations, and many more.
2. Customization and Configuration As Per Your Requirements
Look for applications that can be customizable easily as per your organizational needs as every recruitment organization has its specifications. An applicant tracking system that can fulfill all our recruitment essentials in a stroke will be the best fit.
3. Manage and Schedule Interviews
It will be easier for anyone to schedule and manage an interview with a good workday application-tracking system. An organized interview means no hustle on your side and a positive feedback response from the candidate. The software will let you add many small features to the interview like scorecards, interview supplies, etc.
4. Valid Reports and Dashboards
Even after the completion of interviews, there could be confusion or disagreement among the team about candidates. However, reports and analytics can help you overcome this hurdle. Choose an employee time-tracking software that provides robust KPI reports for future help.
5. High Security
While dealing with vital data, you must require a robust and top-notch safety system. When selecting your applicant-tracking system, check its security system thoroughly and if it meets all the standard tight security features.
6. Flawless Relationship Management
The best online workday application-tracking system in India helps you manage your relationships with your candidates appropriately and expressively. When you can filter, tag, or write down notes on your applicant database, keep yourself up to date with the overall details on each job, many connected connections on each record, and find the best candidate that matches your requirements and is best for the position. Therefore, if you do not face any issues while searching for applicants through the best applicant tracking system software, then you have chosen the best fit for your organization.
Top List of Applicant Tracking Systems
Even after knowing the selection process, selecting an applicant tracking software for your organization can be overwhelming. Below are the top applicant tracking system software in India to help you select the best fit for your organization.
- DeskTrack
- Bullhorn
- Greenhouse
- BambooHR
- iCIMS Talent Cloud
- Jobvite
- Oracle Taleo Cloud
- SmartRecruiters
- SAP SuccessFactors Work Zone
- Workable
1 DeskTrack
DeskTrack is the best applicant-tracking system that you will ever find. More than software for tracking applicants, it’s the most intuitive and customizable employee monitoring, time-tracking, productivity monitoring, and project management integrated system for your in-office, on-field, and remote teams.
| Best For | Initial Pricing | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. Bullhorn
Bullhorn is known as one of the best applicant-tracking system software. This online applicant tracking software can help you capture leads, review applications, and hire the right candidate.
| Best For | Initial Pricing | User Rating |
| Recruiting agencies | $99/month | 4.1/5 |
3. Greenhouse
Greenhouse as an applicant-tracking system is a leading Enterprise Application Software that helps in the processing of varied applications successfully. It provides a unified user interface for the end-user and helps them to maintain their resumes and make online applications.
| Best For | Initial Pricing | User Rating |
| HR professionals and recruiting teams | subscription | 4.5/5 |
4. BambooHR
BambooHR is the leading workday application-tracking system designed to help recruiters and hiring managers manage their workforce.
| Best For | Initial Pricing | User Rating |
| Streamlining HR tasks | $250/month | 4.6/5 |
5. iCIMS Talent Cloud
iCIMS is a leading enterprise recruitment software and applicant tracking system. It’s the most comprehensive recruitment management software on the market and provides you with everything you need to effectively recruit, manage, and optimize talent.
| Best For | Initial Pricing | User Rating |
| Advanced AI analytics | $1700/month | 4.3/5 |
6. Jobvite
This applicant-tracking system software provides a wide range of software plus services that help you manage your recruiting process. Their technology platform allows you to get new hires and improve the productivity of your organization.
| Best For | Initial Pricing | User Rating |
| Midsize to enterprise-level businesses | $400/month | 4.1/5 |
7. Oracle Taleo Cloud
It is an online talent management tool and applicant-tracking system that helps companies find, hire, and manage their employees, including accounting staff, sales representatives, lawyers, and financial accountants.
| Best For | Initial Pricing | User Rating |
| Executives, line managers, and HR teams | N/A | 3.8/5 |
8. SmartRecruiters
SmartRecruiters’s applicant tracking system software suite is a complete, one-stop shop for recruitment and HR. It combines everything you need to find, hire, manage, and pay the best candidates from all over the world.
| Best For | Initial Pricing | User Rating |
| Organizations with at least 50 employees and a large amount of job acquisitions | $10000/year | 4.2/5 |
9. SAP SuccessFactors Work Zone
SAP SuccessFactors is an employee management suite and applicant-tracking system that helps you manage your workforce, improve performance, and improve engagement.
| Best For | Initial Pricing | User Rating |
| Employee engagement | subscription | 4.8/5 |
10. Workable
Workable is a workday application-tracking system that helps you track employees and their working time, increase productivity and avoid overtime pay.
| Best For | Initial Pricing | User Rating |
| AI sourcing | $189/month | 4.4/5 |
Why is DeskTrack the Best Applicant Tracking System?
DeskTrack is without a doubt the best applicant-tracking system and workforce management software. There’s a reason why it’s used across 100+ countries.
More than an applicant tracker, this employee monitoring, project management, productivity monitoring, and, time-tracking software provides you with the most intuitive features.
- Detailed and accurate performance reports help you analyze employees. If a report of an em employee is showing no improvement for a long time, you will know it’s time to get a replacement.
- HR managers get individual logins and can access all data under your organizational hierarchy.
- You will identify work gaps, bottlenecks, flaws, and patterns in real-time through this software. This makes it easy to redistribute resources, tasks, and teams without loss of time and money.
You get this and many other features to take charge of your teams. So why choose the rest when you deserve the best?
Conclusion
As a final thought, we can say that applicant-tracking systems are your best choice to simplify the employee onboarding processes in today’s fast-paced work world. Although these are similar to CRMS, both are quite different. Through its various features, applicant-tracking systems assist you in the best way possible throughout your entire hiring and employee onboarding process. There are also various benefits of using applicant-tracking software including speeding up the hiring process. However, to get the maximum benefits, it’s essential to choose the best solution. If you want software that is both CRM and ATS software, we recommend DeskTrack.
Frequently Asked Questions (FAQ)
Q. What is an Applicant Tracking System?
Ans. Applicant-tracking software systems are digital platforms that help you simplify and automate the entire employee onboarding process. These applications collaborate with job boards to help you make more connections and post better job applications. With their plethora of features, they lift the burden off your HR managers and department.
Q. What are the Features of Applicant Tracking Software?
Ans. There are many tools, functionalities, and features of applicant-tracking software. These key features assist you throughout your entire employee onboarding process.
- Career Page Hosting
- Customizable Job Applications
- Job Distribution
- Receiving and Sorting Applications
- Resume Storage
- Interview Schedulers
- Social Sharing
- Job-Specific Filters
Q. What are the Benefits of Applicant Tracking Software?
Ans. Other than simplifying the hiring process, there are many other benefits of applicant-tracking software.
- Speed up your recruitment process
- Improve the quality of hire
- Elevate candidate experience
- Lower cost per hire
- Facilitate collaborative hiring
- Boost employer brand
- Redefine recruiting metrics
- Assist in finding candidates
- Easy interview scheduling
- One-click job posting to multiple job boards
- Reduce time-to-fill
- Mitigate bias
Q. Which are the Best Applicant Tracking Software Solutions?
Ans. To help you get the best fit applicant-tracking software solution for your business, we shortlisted the best 10 options for you.
- DeskTrack
- Bullhorn
- Greenhouse
- BambooHR
- iCIMS Talent Cloud
- Jobvite
- Oracle Taleo Cloud
- SmartRecruiters
- SAP SuccessFactors Work Zone
- Workable
Thank you, so much for sharing a useful info.
Nice blog very informative and thanks for sharing