Many organizations are using employee task management software in 2025 and beyond. Those who don’t stay behind in the market. Task management is more of a necessity than a luxury these days for businesses. Soon, it will become a more global phenomenon, which will take over.
We can see more teams working in remote and hybrid environments. That’s where improving efficiency, collaboration, and communication through employee task management software has become a need.
So, in this blog, we will give you useful insights into task management systems, which are more than simple to-do lists. Today, we will cover an overview, and benefits, and give you the top 10 best software solutions for simplifying managing tasks. With that being said, let’s dive right in.
What is Task Management Software?
The best task management software is essentially required for project management, managing teamwork progress, and helps to deliver projects on time.
The employee monitoring software for task management well organizes the method of handling tasks, providing users and managers with a detailed report of project allocation as per roles and responsibilities. It allows managers to monitor tasks and work done by their employees and ensures projects are completed before deadlines.
Organize all your tasks in one place, which ought to be done for different projects. Managers can allot tasks as per the roles and responsibilities of employees so that they can complete their work on time. Also, it helps them to know the requirements, deadlines, who has to do it, and which tasks need to be completed first.
An Overview of Task Management Software in 2025
In short, task management tools help your teams manage their tasks. More than simple to-do lists, these digital platforms allow your teams to digitally collaborate as they assign, organize, and prioritize tasks for each other.
However, the big question is, what does task management software do? As far as we know and have experienced, these tools are generally available in varying complexities and technological advancements for different systems. Moreover, common features include:
- Task scheduling
- Task customization and editing
- Task assignment
- Notifications/alerts
- Recurring tasks or templates
- Tasks and subtasks
- Time-tracking
- Progress reporting
- Task organization
- To-do lists
Why Do We Require A Task Manager?
Managing all your tasks together can be unproductive and ineffective because you may start concentrating on less vital tasks and might neglect the crucial ones for later. You might even begin multiple tasks together and not finish even one in the given time. Without a proper schedule, it is easy to fall back on unproductive work methods.
However, the best online time tracking software for teams can help you complete your projects timely. Time and task management are important as they will show you all your tasks, how far you are in achieving your target, and which task requires more of your attention.
Employee Task Management System for small businesses not only helps you work more efficiently but also improves the quality of your work by making you focus on vital tasks.
Mainly task tracking apps help you to:
- Planning
- Assigning
- Tracking
- Reporting and many more
Top 10 Features of Task Management Software for Individuals or Small Businesses in 2025
Task Scheduling
The business task management software helps you to schedule and manage all your tasks in a place with ease for every type of industry, whether it will be small businesses, large organizations, etc.
The employee monitoring software helps you schedule all your tasks on time so that you can have a grip on the left ones. Also, proper management allows you to track the accurate progress of each task.
Task Tracking
When your team is operating on multiple tasks scheduled, it is challenging to track the deadline of each task. To make it effortless, go for the best task management software for individuals that allows you to track work progress and completion.
The software helps you specify the tasks as per employee roles and responsibilities. Therefore, it provides the benefit of planning, scheduling, and managing your tasks and projects under a console.
Collaboration
An effective task scheduling app helps your team members to enhance their collaboration. Team members can easily exchange the needed information or data and updates to know the progress easily and quickly.
You can easily share information regarding the task you are currently working on. You can even ask your supervisor to elaborate on any tasks that seem beyond you. It helps the whole team to work together efficiently. It can help the team progress by increasing their work productivity.
Task Planning
Essential aspects of Employee task management are ample resources, a proficient project time tracking team and apt task planning. Among these, task planning is the first-factor one will tackle for proper task management.
It requires a strategic approach that is used to break down tasks into small milestones for better achievement of project goals. Also, it allows you the possibility to prioritize and manage tasks as required.
Resource Management
Resource management is another important feature of good task tracking software. It is necessary to have an organized list of resources you need for any project. You should organize those several resources in the way you plan to use them.
It will help against inappropriate use of resources and you won’t exhaust them before completing the project. This will also help to allocate resources among the team members properly.
Reporting
To have regular reports of your current project is vital. Many task management software for small businesses has features that allow them to create insightful reports with the data you provide. You can customize data according to different stages of projects.
Employee productivity monitoring software will help you to understand the team productivity better and will indefinitely increase the quality of your work.
Documentation
Documentation of your project details is necessary to use in the future. Project task tracking software helps to have a proper record of your task details which can be very important. Task management software for teams provides you with this feature also.
It helps you organize project data in one folder without any errors. People commonly use excel for this purpose. However, after using the best task management software for employees once you won’t be able to go back.
Time Tracking
Time tracking or time management is crucial to check whether the time is focused on vital tasks or unimportant ones. You can keep track of time for every task and comprehend which one requires more time. The best employee time tracking software you choose should have this feature too.
Project Budgeting
The best task scheduling apps help you organize your budget expenses better and make you understand a clear picture of project expenses and budget performance. It will help you understand every detail of your project budget, so you can review if it goes over budget sometimes.
Priority
When you have multiple tasks to complete, it is common to get confused about the same. Therefore, task management software for businesses helps you organize and understand the most relevant projects. So, you can achieve your goals on time.
Advantages of Using Task Management Software in 2025
There are tons of benefits from using task managers. Especially, when you choose the best task management app for your organization. The key here is to utilize all the features properly to their maximum potential to get the maximum advantages. With that, we shortlisted the key advantages of using such software.
1. Optimized Workflows
Task management software solutions help you and your teams, record, assign, and organize all the tasks. Overall, this results in streamlined workflows. How? Because this lets you identify obstructions, redundancies, and inefficiencies, which you need to fix.
2. More Accountability
With a task management app, you will not only be able to create as many tasks, subtasks, and checklists as possible but also you can assign them. That way, you will know who is working on what. This translates to more accountable and responsible employees as you know whom to hold responsible for non-productivity.
3. Stress-Free Work
What we love about using task management software is how it reduces and almost eliminates stress. After all, we all know that there is never a price too big for peace of mind. Thanks to the capability to create as many tasks as required, automatically track task time and progress, and real-time visibility into employees’ workings ensure that no project is too complex.
4. Productivity Gain
With a good task management app, you will drastically decrease the time, you and your employees shift through information to stay organized. Plus, it becomes simple to prioritize tasks, stay on top of current responsibilities, and prevent major mistakes. Overall, this results in increased team productivity.
5. Better Collaboration
You must have been tired of situations where you relayed information over meetings and calls. However, forgot to note them down. Another situation could be an update you had to individually inform each team member. Well, not anymore. With task management software, you get a single platform to bring everyone together for effective collaboration.
How to Choose the Best Task Management Software in 2025?
Choosing the best-fit task management software for team in 2025 for your organization can be a lot of work. Plus, not following the right steps can make you end up getting the wrong tool. Fortunately, you just need to keep in mind only 3 prerequisites.
1. Check the Pros and Cons
When choosing the best task management software for your business, the first thing to look for are its pros and cons. For a reality check, there are advantages and disadvantages of both online and offline software. The bottomline is choosing an option that fits all your requirements.
2. Feature Analysis
When choosing a task management app, it’s always essential to consider the features you need. Maybe you will use the task, subtask, and checklist creation feature more, or you prefer the project time-tracking feature to be prominent. It’s always wise to pick software that has more of what you will be using.
3. Cost vs. Budget Check
Unlike everything in your business, your task management software is also an asset. That’s why it’s mandatory to set a budget for it. Otherwise, you will get low ROIs, which we don’t want. So, the bottomline is to choose a task manager software solution priced under your budget and has all the features you need.
4. Customization is The Key
Always remember this. Task management systems are always customizable. Even if not, you can always get tailor-made software to fit all your project needs. All-in-all, it’s your business, and thus everything must be according to your vision and wishes.
5. Depends on Project
Task management is a part of project management. Based on this info and the project management methodology your team uses, your options for task management software may also change.
Top 10 Task Management Software in 2025
Whether you need simple task management software or more complex ones for your project, we have got you covered. In this list, we have the 10 best tools for the job with valuable details, best usage info, initial price, and user rating. So, let’s get started.
- DeskTrack
- Hive
- Todoist
- Nifty
- ProofHub
- BIGContacts
- MeisterTask
- Casual
- nTask
- SmartTask
1 DeskTrack
DeskTrack sits as the top task management software on our list for a reason. More than a simple project management tool, it’s the most intuitive and customizable integrated system software for time-tracking, employee monitoring, and productivity monitoring for your on-site, remote, and in-office teams.
Key Features:
- Real-time activity monitoring
- Unlimited tasks, subtasks, and checklist creation
- Seamless integrations
- Real-time work hours monitoring
- Automated timesheets and task timers
| Best For | Initial Pricing | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. Hive
There is only one goal of this task management tool for small businesses. That is to help teams work faster. More than a simple task management application, this productivity monitoring software is fit for teams of all scales. With its plethora of features, Hive helps teams manage upcoming tasks, assign work, and collaborate. Furthermore, its remote work tools also come in handy nowadays.
Key Features:
- Flexible project layouts
- Task creation and assignment from meeting notes and emails.
- Task assignment to internal and external users
- Workflow automation
- Resourcing and time-tracking
| Best For | Initial Pricing | User Rating |
| Flexible project layouts | $1.50/user/month | 4.5/5 |
3. Todoist
Todoist is one of the best task management software for teams on our list with the claim to let you and your employees see every doable task on a single platform. You can think of this one as an online to-do list where you can manage all your tasks. What we like about this one is its user-friendly interface and also the mobile app it provides for quick and simple task management.
Key Features:
-
- Recurring tasks and subtasks creation
- Task and project commenting
- Favorites to keep key projects, labels, etc
- Prioritization levels
- Todoist karma award point system for various achievements.
| Best For | Initial Pricing | User Rating |
| Recurring tasks and subtasks creation | $5.00/month | 4.6/5 |
4. Nifty
If you have played video games with checkpoints, then figuring out this task management system will be a no-brainer for you. What we like about it is the unique feature of milestones for tracking the progress of big and small projects. How it works is that each task is assigned milestones (deliverables or sprints) highlighting project progress as tasks are completed.
Key Features:
- Discussions for better collaboration
- Gantt charts
- Tasks
- Docs and files
- time-tracking
| Best For | Initial Pricing | User Rating |
| Discussions for better collaboration | $5.00/month | 4.6/5 |
5. ProofHub
ProofHub is a simple task management software, which also works dual as a team collaboration software, best fit for teams of all sizes in all sectors. With ProofHub, you get complete charge of your team members, helping you delegate tasks and receive progress updates in real-time during project management and many other amazing features.
Key Features:
- Kanban boards
- Gantt charts
- Custom task fields
- Built-in chat tool
- Custom reports
| Best For | Initial Pricing | User Rating |
| Kanban boards | Free | 4.6/5 |
6. BIGContacts
BIGContacts is your go-to CRM and task management app. It lets you streamline all your business processes by bringing all your tasks and related data on a single platform. This eliminates the requirement to switch between various tools, saving you valuable hours. Overall, this improves efficiency and you know the drill.
Key Features:
- Tasks and to-do lists with prioritization creation
- Teams and individual calendar view
- Automated alerts and reminders
- Recurring tasks
- Easy task assignment and tracking
| Best For | Initial Pricing | User Rating |
| Tasks and to-do lists with prioritization creation | $9.99/month | 4.3/5 |
7. MeisterTask
Although this retail task management software was designed with agile teams in mind, it can also assist your teams with various workflows. With user-friendly and intuitive features, which you can customize. For example, on kanban boards, your teams can organize tasks and manage the progress of your projects.
However, what we like about this one is the built-in time-tracking feature. This improves employee focus and efficiency, adding to the overall growth and success of your organization.
Key Features:
- Varying responsibility levels with the distinction between assignees and watchers of tasks
- Built-in time-tracking
- Custom fields for tasks
- Multiple checklists
- Image and file attachments for tasks
| Best For | Initial Pricing | User Rating |
| Built-in time-tracking | $14.70/month | 4.7/5 |
8. Casual
Casual is one of the visual task management tools on our list. This software lets you arrange tasks, however, it works for you. What makes it unique is that it’s the best fit for all types of small and growing project-based teams other than project managers. Plus, pre-set templates to help first-time users understand visual project views.
Key Features:
- Visual workflow creation
- Charting
- Task dependencies and grouping
- Assigning tasks and setting deadlines
- Repeatable projects and tasks
| Best For | Initial Pricing | User Rating |
| Visual workflow creation | $250/month | 4.8/5 |
9. nTask
This next task management software on our list also comes with tracking project development, risk assessment, and team collaboration. What we like about it is the intuitive and minimalistic interface, which makes it simple to understand and use, even for new users. Plus the multi-platform compatibility is also a plus.
Key Features:
- Task management
- Risk management
- Project management
- Team management
- Gantt charts and kanban boards
| Best For | Initial Pricing | User Rating |
| Task management | $4.00/month | 4.2/5 |
10. SmartTask
You can think of SmartTask as an all-in-one task management app. This software on our list is best for solopreneurs, small businesses, and enterprises who wish to organize and manage their work from a single place. Plus, it also offers CRM, time-tracking, communication, and collaboration features.
Key Features:
- List, board, timeline, and calendar views
- Manually or automatically track task time
- Voice and video calls from tasks
- Task commenting
| Best For | Initial Pricing | User Rating |
| List, board, calendar, and timeline views | Free | 4.6/5 |
DeskTrack: Task Management Software For Individuals or Business
Here are the dashboard of DeskTrack:
Key Features
- Project Planning and Allocation
- Smooth and Efficient Workflow
- Billable Hours Tracking
- Project Budgeting
- Earn profits and overcome the loss
Pricing as per plans
DeskLite : $2.99/User/month
Stealth: $6.99/User/month
Tagger: $7.99/User/month
Why is DeskTrack the Best Task Management Software in 2025?
More than simple task management software, DeskTrack is your all-in-one integrated software solution for tracking and logging the performance levels of your employees.
With DeskTrack, you get the best project management, employee monitoring, productivity monitoring, and time-tracking features in one platform. Plus it’s affordable and used across more than 100 nations. With DeskTrack, you get:
- Automated timesheets and task timers
- Real-time activity monitoring
- Automated billable and non-billable hours calculation
- Unlimited tasks, subtasks, checklist creation, and more.
So, now you know, which is the best app for team task management. So, why choose the rest, when you deserve the best?
Conclusion
With that, we conclude our blog for today on the top 10 best task management software in 2025. To summarize, software for task management are feature-rich digital platforms that help individuals and organizations arrange, organize, and simplify even the most complex projects, with features such as tasks, subtasks, checklist creation, task scheduling, creation, and customization, you get many benefits including optimized workflows and increased productivity. However, you need to identify the best-fit solution for the job for maximum advantages. With that, we recommend DeskTrack as the same.
