Are you looking for the best project management tool for 2025? You are in the right place. We have done that and been there, so we know how hard it is in today’s work world to get projects completed on time. So, in today’s post, we have got you covered with useful insights to help you find the best tool or software to effectively manage your projects.
Did you know that 66% of businesses using said software completed their project under their original budget as compared to the 47% that didn’t use the top software for managing projects? That alone emphasizes the need to use tools and technologies to effectively manage projects today.
In this blog, we will give you an overview, features, benefits, how to choose, and the top 10 software for effectively handling projects. With that out of the way, we have a lot to wrap our heads around. So, without any more stretch, let’s dive right into the top 15 project management tools for 2025.
What are Project Management Tools?
Tools for managing projects for teams are dedicated software solutions with a plethora of features for project handling. The core behind such application tools is to simplify everything from project planning and execution to task and resource management. To summarize:
- These are advanced tools.
- The features support the application of artificial intelligence.
- Such tools automate most of the daily project management tasks, ensuring that most of the burden is lifted off the managers’ shoulders.
Overall, more and more organizations and businesses worldwide are using project management tools to stay productive and ahead of their competition.
Read Also: Top 10 Office Management Software for Your Business
Key Features of Project Management Tools
So online software for managing projects also has features. However, what makes it different from other tools and applications? The only difference is that these functionalities are designed to simplify project complexity and ensure timely completion. So, let’s wrap our heads around these tools real quick.
1. Shared Team Calendars
The first way project management tools enhance team collaboration is through shared calendars. This is a great feature that allows teams to know each other’s schedules, deadlines, and task plans. Furthermore, any changes can be easily shared without consuming much valuable time.
2. File Sharing
Similarly, essential tools for managing projects allow simple and easy file sharing. It’s another great way to transfer documents and important information on a single platform.
Overall, it again saves time. Plus, some project tools also provide data security to prevent insider threats and data leaks Protection.
3. Team Dashboards
Project management tools also provide you with team dashboards for further enhancing teamwork and collaboration. With this functionality, teams, team leaders, managers, and employees can see the project progress, task status, task details, timeline, and a lot more.
4. Increased Insights
The tools for managing projects for small businesses also provide you with the feature of 360-degree work insights. These detailed insights help you make the right decisions and ensure high efficiency and productivity.
Read Also: Workflow Automation Software: A Complete Guide
5. Customizable Reporting
What we like about project management tools is that they allow customizable reporting features. It means that you see only the data you think that is necessary. Plus, you decide the depth, visuals, and other elements to make the report as simple to understand as possible.
6. Virtual Dashboards
What makes the best software for managing projects for remote teams is the virtual dashboard. Although this feature is also great for in-office and field teams, work-from-home teams make the most out of it by collaborating without having to choose a common conference room. Overall, this feature saves time and streamlines communication between diverse teams.
7. Project Planners
Project management tools don’t only provide features for work management but also project planning. For example, the Kanban boards and Gantt charts let you flawlessly design and execute workflows.
8. Time Tracking
Time tracking is all about boosting efficiency through improving time management and focus. Usually, the core of this feature focuses on keeping track of employee work hours tasks, and project-wise through timesheets and/or task timers.
9. Expense Tracking
Lastly, tools for managing projects for teams also help you save expenses by forecasting budgets, resources, and team requirements. What we like about it is that this feature is automated and accurate data is generated based on your configurations.
Why are Project Management Tools Essential for 2025?
That explains the extremely useful features of project management tools. However, why are they essential in 2025 and beyond? Let’s take a look at the benefits of using such software tools.
1. Evolving Work Culture
Online software for managing projects helps bring your diverse teams together and enhance cross-team collaboration. This is regardless of where your employees work, how they work (remote, in-office, and/or hybrid), and in which time zones.
2. Increasing Project Complexity
These days, the modern projects are highly complex. Plus, you have to manage many of these simultaneously without failure. It is a challenge, to which project management tools simplify with their diverse features.
3. Real-Time Collaboration
The most practical feature so far of essential tools for managing projects is real-time collaboration. This includes the capability to share files, and documents, and effectively communicate regardless of the different locations and time zones.
4. Saves Time and Expenses
Due to the expense tracking feature of project management tools, organizations don’t have to worry about incurring too much costs on resources and teams. This also saves valuable time, which you would have otherwise used in re-budgeting and/or compensations.
5. Simplifies Project Complexities
No matter how complex a project is, using top software for managing projects will ensure that managing it is simple and easy like your daily tasks. Due to the diverse features of the software, you will ensure that every project runs streamlined.
Read Also: Performance Management Software: What You Need to Know About?
How to Select the Best Project Management Tool for Your Business?
Eager to get all the benefits of project management tools? Wait, not that fast, you must first select the best project manager solution as per your goal settings. Fortunately, it only takes a few steps and analytical checks.
1. Team Size
Before selecting one of the best tools for managing projects, you need to evaluate the size of your teams. Accordingly, you will decide on the features and functionalities you require to get the job done.
2. Project Complexity
Project management tools also vary based on project complexity. For instance, some software can handle only small projects. However, some project manager tools are ideal for multiple categories of projects.
3. Collaboration Requirements
Another thing to remember before selecting project manager software. Especially, tools for managing projects for small businesses are the collaboration requirements. Remember that you don’t want unnecessary features in your software as it will only be a waste of space, time, and cost.
4. Budget
Like anything else for your organization, the project management tool you finalize will also be an asset. So it is essential to ensure a tight budget for it. Plus, also access the required RoI vs the RoI provided before selecting.
5. Get a Free Trial
The best software for managing projects for remote teams, in-office, and field teams also provides free trials and demos. Availing of these will ensure that you identify how and whether the project tool will work in your goal settings.
15 Best Project Management Tools for 2025
To help you get started and finalize the ideal project management tool for your business quickly, we shortlisted the best 15 options for you.
Below, we have given you an overview, price, best for, and user ratings to help you make the most accurate decision. So, let’s have a look at the tools for managing project comparisons.
- DeskTrack
- Atlassian Jira
- Asana
- Zoho Projects
- TimeCamp Planner
- Monday
- Trello
- Basecamp
- Clarizen
- Clarity
- Wrike
- ClickUp
- Planview AdaptiveWork
- Planisware Enterprise
- Microsoft Project
1. DeskTrack
DeskTrack is the best project management tool for your in-office, remote, and field teams. Beyond managing projects, it’s the best software integration for time tracking, productivity monitoring, and employee monitoring in one platform.
Key Features:
- Intuitive user interface
- Seamless integrations
- Time tracking
- Task management
- Intuitive dashboards
- Real-time employee activity monitoring
| Best For | Initial Pricing | User Rating |
| Best overall | $5.99/user/month | 5/5 |
2. Atlassian Jira
Jira is one of the best tools for managing projects for teams. This Atlassian product is well-known and is ideal for handling numerous categories of projects, industries, and team sizes. Furthermore, the templates and custom workflow creation save valuable time.
Key Features:
- Customizable workflows
- Automation engine
- Agile project management
- Reporting and analytics
| Best For | Initial Pricing | User Rating |
| Agile project tracking | $7.75/user/month | 4.4/5 |
3. Asana
Asana is the project management tool you need to organize, track, and manage your work in streamlined visuals. Overall, its intuitive interface, ease of use, and diverse feature set make it ideal for teams of any size.
Key Features:
- Task and subtask management
- Timeline view (Gantt charts)
- Workload management
- Integrations
- Automation
| Best For | Initial Pricing | User Rating |
| Simple task and project tracking | $10.99/user/month | 4.5/5 |
4. Zoho Projects
This online software for managing projects takes it to new heights by clubbing project planning, tracking, and collaboration into a single platform. Moreover, Zoho Projects is the ideal project management solution for multiple team sizes due to its feature-rich interface.
Key Features:
- Task automation
- Time tracking and billing
- Gantt charts and project timelines
- Collaboration tools
- Customizable workflows
| Best For | Initial Pricing | User Rating |
| Comprehensive project management suite | $5/user/month | 4.5/5 |
5. TimeCamp Planner
Planner from TimeCamp is the project management tool that also provides you with team collaboration features. By combining task management with communication into a single software, it helps your teams stay connected and organized.
Key Features:
- Integrated chat and task management
- Kanban boards
- Direct messaging and group conversations
- Task tracking and subtasks
- File sharing
| Best For | Initial Pricing | User Rating |
| Task management and messaging combination | $3.99/user/month | 4.8/5 |
6. Monday
Popularly known as monday.com, it is one of the top software for managing projects with a visual and flexible work management approach. Due to its user-friendly interface and customizable workflows, you can easily plan, track, and collaborate on projects.
Key Features:
- Customizable workflows
- Visual dashboards
- Automation tools
- Extensive integrations
- Collaboration features
| Best For | Initial Pricing | User Rating |
| Customizable workflow automation | $9/user/month | 4.6/5 |
7. Trello
Trello is a simple project management tool for organizing and prioritizing tasks. Easy-to-use features including to-dos, cards, and lists make it ideal for small to medium-scaled teams.
Key Features:
- Kanban-style boards
- Customizable lists and cards
- Power-ups (integrations)
- Collaboration tools
- Smartphone app
| Best For | Initial Pricing | User Rating |
| Visual task management with boards | $5/user/month | 4.5/5 |
Read Also: Top 10 Best Project Time Management Software
8. Basecamp
Basecamp is the online software for managing projects you need for all-in-one project handling and team collaboration. Its simplicity, ease of use, clean user-friendly interface, tasks, file sharing, communication, and scheduling features help you stay organized and productive.
Key Features:
- Message boards
- To-do lists app
- Schedule and calendar integration
- File sharing and document storage
- Automated check-ins
| Best For | Initial Pricing | User Rating |
| Simple and collaborative team management | $15/user/month | 4.4/5 |
9. Clarizen
Clarizen helps large teams and enterprises manage complex workflows. This project management tool combines project handling and collaboration.
Key Features:
- Advanced project planning
- Resource management
- Customizable workflows
- Real-time collaboration
- Financial management
| Best For | Initial Pricing | User Rating |
| Enterprise-level project management | Enterprise requirement-based pricing | 4.1/5 |
10. Clarity
When it comes to simplifying projects and portfolios, you can never go wrong with Clarity. It is one of the best tools for managing projects for teams for streamlining project execution, resource management, and data-driven decision-making. Improve visibility and alignment with its robust reporting and analytics features.
Key Features:
- Robust project planning
- Portfolio management
- Resource management
- Comprehensive reporting
- Integration capabilities
| Best For | Initial Pricing | User Rating |
| Strategic portfolio management | Quote on contact | 4.5/5 |
11. Wrike
Enhance collaboration and streamline workflow across teams with this project management tool for teams of any size of business. Wrike provides you with versatile features and a user-friendly interface.
Key Features:
- Customizable dashboards
- Advanced Gantt charts
- Time tracking and reporting
- Collaboration tools
- Integration capabilities
| Best For | Initial Pricing | User Rating |
| Advanced Gantt charts and collaboration tools | $10/user/month | 4.3/5 |
12. ClickUp
If you are looking for task management, time tracking, and team collaboration in a single platform, then ClickUp has got you covered. Its highly customizable interface lets you configure workflows, dashboards, and reporting to meet specific project needs. Overall, this makes it one of the best for teams of all sizes.
Key Features:
- Customizable views
- Task automation
- Goal tracking
- Time tracking and reporting
- Integration with tools
| Best For | Initial Pricing | User Rating |
| Highly customizable all-in-one project management | $7/user/month | 4.6/5 |
13. Planview AdaptiveWork
Planview AdaptiveWork is one of the best tools for managing projects and maintaining portfolios. Ideal for effectively managing multiple projects, its comprehensive feature set lets you streamline project execution, resource allocation, and strategic alignment.
Key Features:
- Portfolio management
- Resource management
- Real-time reporting and analytics
- Collaboration tools
- Integration capabilities
| Best For | Initial Pricing | User Rating |
| Portfolio management and work automation | Enterprise requirement-based pricing | 4.3/5 |
14. Planisware Enterprise
Planisware Enterprise is the project management tool, which is again one of the best for portfolio management. It provides you with advanced planning and human resource management features, even for complex and multi-project environments.
Key Features:
- Comprehensive portfolio management
- Human resource management
- Integrated financial management
- Customizable dashboards and reporting
- Collaboration and communication tools
| Best For | Initial Pricing | User Rating |
| Comprehensive project portfolio management | Quote on contact | 4.2/5 |
15. Microsoft Project
Microsoft Project is one of the top software for managing projects from Microsoft. Currently, it provides advanced resource management, Gantt chart creation, and task tracking. However, the update for 2025 will have better cloud integrations and real-time collaboration functionalities.
Key Features:
- Advanced Gantt charts
- Resource management
- Project portfolio management
- Integration with Microsoft Office suite
| Best For | Initial Pricing | User Rating |
| Enterprises and construction businesses | $11.84/user/month | 4.4/5 |
Conclusion
We hope that now you have wrapped your head around the top 15 project management tools and why such tools are essential. You see, expert stats have it that organizations and businesses that use such tools and software have a higher chance of project executions within their original budget than those who don’t. With that, we can’t stress enough the importance of project manager tools for businesses, which you need to ideally choose from expert lists by using a few steps. Moreover, if you need more than just features for handling projects, DeskTrack has got you covered with the most intuitive time tracking, employee monitoring, and productivity monitoring functionalities for your in-office, remote, and field teams.
Frequently Asked Questions (FAQ)
Q. What are the 5 Basics of Project Management?
Ans. Regardless of its complexity and size, managing a project requires at least these 5 basic phases.
- Initiation
- Planning
- Execution
- Monitoring and control
- Closure
Q. What is a PMP Tool?
Ans. A PMP or project tool for management professionals is a digital solution. It assists in simplifying the phases of a project including initiation, planning, execution, monitoring and control, and closure.
Q. Which are the Best Tools for Managing Projects?
Ans. To help you select the ideal option for your business, we shortlisted the top 15 tools for managing projects below.
- DeskTrack
- Atlassian Jira
- Asana
- Zoho Projects
- TimeCamp Planner
- Monday
- Trello
- Basecamp
- Clarizen
- Clarity
- Wrike
- ClickUp
- Planview AdaptiveWork
- Planisware Enterprise
- Microsoft Project
